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Document Scanning Associate Jobs in Pennsylvania

CFS

Staff Accountant

Greensburg, PA · On-site

$50K - $66K/yr

Perform data entry, document scanning, and other accounting support tasks * Maintain accurate ... Associate's or Bachelor's degree in Accounting, Finance, or a related field * 1-3+ years of ...

CFS

Staff Accountant

Greensburg, PA · On-site

$50K - $66K/yr

Perform data entry, document scanning, and other accounting support tasks * Maintain accurate ... Associate's or Bachelor's degree in Accounting, Finance, or a related field * 1-3+ years of ...

Metasys Technologies

Office Services Associate

Latrobe, PA · On-site

$14.25 - $17.75/hr

Office Services Associate 2 months contract Latrobe, PA 15650 8:00 AM - 5:00 PM POSITION PROFILE ... document scanning equipment, operate high volume mail processing equipment. Ships and receives ...

OPEX

Field Service Technician

Pittsburgh, PA · On-site

$23 - $28/hr

... document scanning and/or material handling equipment * Installing and setting up new equipment ... Associate's Degree in Electronics and/or equivalent hands-on job experience. * Must have excellent ...

Opex

Field Service Technician

Pittsburgh, PA

... document scanning and/or material handling equipment * Installing and setting up new equipment ... Associate's Degree in Electronics and/or equivalent hands-on job experience. * Must have excellent ...

Opex Corp

Field Service Technician

Philadelphia, PA · On-site

$23 - $27/hr

... document scanning and/or material handling equipment * Installing and setting up new equipment ... Associate's Degree in Electronics and/or equivalent hands-on job experience. * Must have excellent ...

Opex

Field Service Technician

Philadelphia, PA · On-site

$23 - $27/hr

... document scanning and/or material handling equipment * Installing and setting up new equipment ... Associate's Degree in Electronics and/or equivalent hands-on job experience. * Must have excellent ...

Opex Corp

Field Service Technician

Pittsburgh, PA

... document scanning and/or material handling equipment * Installing and setting up new equipment ... Associate's Degree in Electronics and/or equivalent hands-on job experience. * Must have excellent ...

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Document Scanning Associate information

What is a Document Scanning Associate?

A Document Scanning Associate is responsible for digitizing physical documents by operating scanning equipment and ensuring high-quality digital images. They prepare documents for scanning, organize files, and maintain proper records of scanned materials. Their work helps organizations transition from paper-based systems to electronic document management, improving accessibility and security. Attention to detail and basic computer skills are essential for this role.

What is a scanning associate job description?

A scanning associate is responsible for digitizing physical documents by operating scanners and related equipment, ensuring accurate and high-quality digital copies. They may also organize, index, and verify scanned files, often working with document management software in a fast-paced environment. Attention to detail and familiarity with scanning tools are essential for this role.

What is the difference between Document Scanning Associate vs Data Entry Clerk?

AspectDocument Scanning AssociateData Entry Clerk
Primary RoleScanning, digitizing, and organizing physical documentsInputting data into digital systems from various sources
Skills RequiredAttention to detail, familiarity with scanning equipment, basic computer skillsTyping speed, accuracy, data management skills
Work EnvironmentOffice or data processing centers with scanning equipmentOffice settings, computer stations
Common CertificationsNone typically required, but familiarity with document management systems helpsTyping certifications or data entry courses

Both roles involve working with digital information, but Document Scanning Associates focus on converting physical documents into digital formats, while Data Entry Clerks primarily input data into systems. Understanding these differences helps job seekers find the right position based on their skills and interests.

What are some common challenges Document Scanning Associates face when handling large volumes of documents, and how are these typically addressed?

Document Scanning Associates often encounter challenges such as managing high volumes of paperwork, ensuring proper organization, and maintaining accuracy during scanning. To address these, companies usually implement standardized workflows, provide training on quality control procedures, and utilize specialized scanning software to detect errors or duplicates. Team collaboration and clear communication with supervisors also help in quickly resolving issues and maintaining productivity.

What are the key skills and qualifications needed to thrive as a Document Scanning Associate, and why are they important?

To thrive as a Document Scanning Associate, you need strong attention to detail, organizational skills, and a basic understanding of document management processes, often with a high school diploma or equivalent. Familiarity with scanning hardware, imaging software, and document management systems is typically required. Reliability, time management, and the ability to maintain confidentiality are important soft skills for this role. These abilities ensure accurate digitization, secure handling of sensitive information, and efficient workflow in document-intensive environments.

How much does a document scanner make?

A Document Scanning Associate typically earns between $25,000 and $40,000 annually, depending on experience, location, and employer. Entry-level positions may start lower, while experienced workers with skills in document management and scanning tools can earn higher wages.

What is a document associate job description?

A document scanning associate is responsible for digitizing paper documents by scanning, indexing, and organizing files into digital formats. They typically operate scanning equipment, ensure image quality, and maintain accurate records, often working in an office or data center environment. Attention to detail and familiarity with document management software are important for this role.

What do you call a person who scans documents?

A person who scans documents is often called a document scanner operator or scanning technician. They typically use scanning equipment and may need skills in data entry, organization, and familiarity with scanning software. This role is common in office environments, archives, and records management settings.
Document Scanning Associate jobs near you
Infographic showing various Document Scanning Associate job openings in Pennsylvania as of July 2026, with employment types broken down into 79% Full Time, 18% Part Time, and 3% Temporary. Highlights an 100% In-person job distribution.

Digital Records Technician

Brightkey, Inc

Plymouth Meeting, PA • On-site

$18 - $19/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 3 days ago

New

BrightKey rating

7.9

Company rating: 7.9 out of 10

Based on 6 frontline employees who took The Breakroom Quiz

130th of 479 rated business services

Job description

BrightKey is looking for an experienced Digital Records Technician in Plymouth Meeting, PA!
The Digital Records Technician is responsible for converting corporate materials and documents into organized, searchable digital records. This position plays a key role in preserving company information by scanning, indexing, organizing, and maintaining electronic files within the organization's document management system. The ideal candidate is highly organized, detail-oriented, and committed to maintaining the accuracy, quality, and confidentiality of company records. Prior experience in digital records, scanning and document management is highly preferred.
Key Information:
  • Full Time, Monday – Friday
  • First Shift, 7:30am to 4:00pm
  • Pay Range: $18.00 - $19.00 per hour
  • Benefits including Medical, Dental, Vision, 401k, and Paid Time Off
  • Location: Onsite in Plymouth Meeting, PA

Ideal Experience for the Digital Records Technician Position:
  • 1 -2 years of experience with document scanning and digitization
  • Experience in operating large format scanning, imaging and digitization equipment and machines
  • Strong computer skills, including experience in data entry, experience with SharePoint (or similar) is highly preferred.
  • Quality assurance, checking for accuracy and proper indexing
  • Digital records/filing

Key Responsibilities for the Digital Records Technician:
  • Converting existing physical/paper documents and records to digital records by scanning and entering them into the computer system.
  • Conduct quality assurance reviews to verify document accuracy, completeness, and proper indexing.
  • Verify image quality and ensure scanned documents are complete, legible, and accurately reproduced.
  • Assist with inventorying and organizing physical records scheduled for digitization.
  • Maintain scanning equipment and coordinate service or maintenance when necessary.
  • Collaborate with department managers to prioritize digitization projects and ensure timely completion.
  • Protect confidential and sensitive information while adhering to company security and privacy standards.

Required Skills and Experience:
  • High school diploma or equivalent required; associate degree preferred.
  • One to three years of experience in document scanning, records management, administrative support, or office operations preferred.
  • Experience using high-volume, large format document scanners and imaging equipment preferred.
  • Familiarity with document management systems (DMS), enterprise content management (ECM) software, or electronic filing systems is a plus.
  • Experience using Microsoft Office, including Word, Excel, Outlook, and Adobe Acrobat.
  • Strong organizational and time management skills.
  • Excellent attention to detail and commitment to accuracy.
  • Ability to maintain confidentiality when handling sensitive company information.

All offers of employment are subject to the successful completion of a comprehensive background check and pre-employment screening.
 
BrightKey is dedicated to being an organization where all employees are treated with dignity and respect.  We expect all our employees to maintain a workplace free from harassment and discrimination.  Our focus is on merit-based standards in all hiring, promoting, performance evaluations and employment decisions. We strive to be a workplace where individuals of all backgrounds can succeed and thrive, regardless of race, religion, national origin, gender, sexual orientation, age, marital status, veteran, or disability status.
 

Scanning
Digital Records Technician
Document Scanning
Digitization
PDR-072826
 

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