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Document Scanning Associate Jobs in Pennsylvania

BrightKey

Digital Records Technician

Plymouth Meeting, PA · On-site

$18 - $19/hr

High school diploma or equivalent required; associate degree preferred. * One to three years of experience in document scanning, records management, administrative support, or office operations ...

CGFNS International, Inc

Mailroom Technician

Philadelphia, PA · On-site

$16.25 - $19.25/hr

Scan documents using imaging equipment/software, ensuring high-quality images are imported into company systems. * Process documents received via eMedia (syllabi, course descriptions, etc.). * Edit ...

New

The Millennium Group

Mail Services Associate

Philadelphia, PA · On-site

$16 - $21.25/hr

... document scanning, reception, and related office support services for Fortune 500 companies ... With a team of over 1,500 nationwide associates, TMG is seeking an individual who can uniquely ...

AMSG Inc

Records Administrative Assistant

West Mifflin, PA · On-site

$16.75 - $22.50/hr

Associate degree preferred. Years of Experience: Minimum of two years' relevant experience in ... Scan documents using approved hardware and software. * Place scanned documents into dedicated ...

Metasys Technologies

Office Services Associate

Latrobe, PA · On-site

$14.25 - $17.75/hr

Office Services Associate Provides operations functions in one or all of the following areas ... document scanning equipment, operates high volume mail processing equipment. Ships and receives ...

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Document Scanning Associate information

What is a document scanning associate?

A Document Scanning Associate is responsible for digitizing physical documents by operating scanning equipment and ensuring high-quality digital images. They prepare documents for scanning, organize files, and maintain proper records of scanned materials. Their work helps organizations transition from paper-based systems to electronic document management, improving accessibility and security. Attention to detail and basic computer skills are essential for this role.

What are the key skills and qualifications needed to thrive as a document scanning associate?

To thrive as a Document Scanning Associate, you need strong attention to detail, organizational skills, and a basic understanding of document management processes, often with a high school diploma or equivalent. Familiarity with scanning hardware, imaging software, and document management systems is typically required. Reliability, time management, and the ability to maintain confidentiality are important soft skills for this role. These abilities ensure accurate digitization, secure handling of sensitive information, and efficient workflow in document-intensive environments.

What are some common challenges document scanning associates face when handling large volumes of documents, and how are these typically addressed?

Document Scanning Associates often encounter challenges such as managing high volumes of paperwork, ensuring proper organization, and maintaining accuracy during scanning. To address these, companies usually implement standardized workflows, provide training on quality control procedures, and utilize specialized scanning software to detect errors or duplicates. Team collaboration and clear communication with supervisors also help in quickly resolving issues and maintaining productivity.

What is the difference between Document Scanning Associate vs Data Entry Clerk?

AspectDocument Scanning AssociateData Entry Clerk
Primary RoleScanning, digitizing, and organizing physical documentsInputting data into digital systems from various sources
Skills RequiredAttention to detail, familiarity with scanning equipment, basic computer skillsTyping speed, accuracy, data management skills
Work EnvironmentOffice or data processing centers with scanning equipmentOffice settings, computer stations
Common CertificationsNone typically required, but familiarity with document management systems helpsTyping certifications or data entry courses

Both roles involve working with digital information, but Document Scanning Associates focus on converting physical documents into digital formats, while Data Entry Clerks primarily input data into systems. Understanding these differences helps job seekers find the right position based on their skills and interests.

Document Scanning Associate jobs near you
Infographic showing various Document Scanning Associate job openings in Pennsylvania as of August 2026, with employment types broken down into 79% Full Time, 18% Part Time, and 3% Temporary. Highlights an 100% In-person job distribution.

Field Service Technician - Philadelphia, PA

Enterprise Document Scanning & Intelligent Document Processing

Philadelphia, PA • On-site

Full-time

Re-posted 8 days ago

Job description

The Field Service Technician is responsible for maintaining a thorough working knowledge of all aspects of the mechanical and electronic functionality of all generations of the ImageTrac scanner.  He/She shall maintain availability for dispatches to customer sites based on contracted hours, during and after regular business hours as needed.
 
Role and Responsibilities
 
·         Maintains thorough knowledge of all ImageTrac mechanical and electronic functions
 
·         Provides effective, timely and competent technical support assistance to customers
·         Arrives at customer sites within the contracted response times
·         Ensures proper management and control of all company assets (tools, documentation, software, intellectual property, etc.)
·         Strives to ensure the highest level of customer satisfaction is maintained at all times
·         Maintain a working knowledge of SoftTrac, Docnetics and all IBML proprietary software
·         Properly follows the call flow for all incident activity
·         Ensures that RMA parts are returned in a timely manner and according to current procedures
·         Properly tests all work performed to make sure it meets the quality expected of IBML
·         Meets all scheduled deadlines
·         Be available for dispatches during and after normal business hours as dictated by current contracts
·         Analyze customer operational processes for possible opportunities for IBML software sales or services
·         Maintain a working knowledge of PCs that are associated with all generations of ibml equipment
·         You may be required to submit to criminal/background checks for governmental customer services.
Preferred Skills, Qualifications and Education Requirements
 
·         Associates level degree in electronics and/or mechanical engineering or equivalent work experience

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