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Document Scanning Associate Jobs in Ohio (NOW HIRING)

Midwest

Accounting Associate

Canton, OH

KRA 4: Document Scanning and Storage * Assist with the implementation of Square 9 document scanning ... The associate has the authority to stop work if they have identified a work hazard or potential ...

Midwest

Accounting Associate

Canton, OH · On-site

KRA 4: Document Scanning and Storage * Assist with the implementation of Square 9 document scanning ... The associate has the authority to stop work if they have identified a work hazard or potential ...

RR Donnelley

Document Production Associate

Columbus, OH · On-site

$19.50/hr

Transcribe tapes, scan, and clean documents, and convert documents to/from different file formats ... Associate degree preferred. An equivalent combination of education and/or experience may be ...

RR Donnelley

Document Production Associate

Columbus, OH · On-site

$19.50/hr

Transcribe tapes, scan, and clean documents, and convert documents to/from different file formats ... Associate degree preferred. An equivalent combination of education and/or experience may be ...

HNTB

Document Control Specialist II

Cleveland, OH · On-site

$66.41K - $124.51K/yr

Copies and scans documents as needed to perform distribution and storage duties. * Prepares records ... Associate's degree in relevant field and 3 years of relevant experience, or * In lieu of degree, 5 ...

HNTB

Document Control Specialist II

Blue Ash, OH

$66.41K - $124.51K/yr

Copies and scans documents as needed to perform distribution and storage duties. * Prepares records ... Associate's degree in relevant field and 3 years of relevant experience, or * In lieu of degree, 5 ...

HNTB Corporation

Document Control Specialist II

Blue Ash, OH · On-site

$66.41K - $124.51K/yr

Copies and scans documents as needed to perform distribution and storage duties. * Prepares records ... Associate's degree in relevant field and 3 years of relevant experience, or * In lieu of degree, 5 ...

HNTB

Document Control Specialist II

Columbus, OH

$66.41K - $124.51K/yr

Copies and scans documents as needed to perform distribution and storage duties. * Prepares records ... Associate's degree in relevant field and 3 years of relevant experience, or * In lieu of degree, 5 ...

HNTB

Document Control Specialist II

Cleveland, OH

$66.41K - $124.51K/yr

Copies and scans documents as needed to perform distribution and storage duties. * Prepares records ... Associate's degree in relevant field and 3 years of relevant experience, or * In lieu of degree, 5 ...

HNTB

Document Control Specialist II

Cincinnati, OH

$66.41K - $124.51K/yr

Copies and scans documents as needed to perform distribution and storage duties. * Prepares records ... Associate's degree in relevant field and 3 years of relevant experience, or * In lieu of degree, 5 ...

HNTB

Document Control Specialist II

Blue Ash, OH · On-site

$66.41K - $124.51K/yr

Copies and scans documents as needed to perform distribution and storage duties. * Prepares records ... Associate's degree in relevant field and 3 years of relevant experience, or * In lieu of degree, 5 ...

HNTB

Document Control Specialist II

Columbus, OH · On-site

$66.41K - $124.51K/yr

Copies and scans documents as needed to perform distribution and storage duties. * Prepares records ... Associate's degree in relevant field and 3 years of relevant experience, or * In lieu of degree, 5 ...

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Document Scanning Associate information

What are the key skills and qualifications needed to thrive as a Document Scanning Associate, and why are they important?

To thrive as a Document Scanning Associate, you need strong attention to detail, organizational skills, and a basic understanding of document management processes, often with a high school diploma or equivalent. Familiarity with scanning hardware, imaging software, and document management systems is typically required. Reliability, time management, and the ability to maintain confidentiality are important soft skills for this role. These abilities ensure accurate digitization, secure handling of sensitive information, and efficient workflow in document-intensive environments.

What are some common challenges Document Scanning Associates face when handling large volumes of documents, and how are these typically addressed?

Document Scanning Associates often encounter challenges such as managing high volumes of paperwork, ensuring proper organization, and maintaining accuracy during scanning. To address these, companies usually implement standardized workflows, provide training on quality control procedures, and utilize specialized scanning software to detect errors or duplicates. Team collaboration and clear communication with supervisors also help in quickly resolving issues and maintaining productivity.

What is a Document Scanning Associate?

A Document Scanning Associate is responsible for digitizing physical documents by operating scanning equipment and ensuring high-quality digital images. They prepare documents for scanning, organize files, and maintain proper records of scanned materials. Their work helps organizations transition from paper-based systems to electronic document management, improving accessibility and security. Attention to detail and basic computer skills are essential for this role.

What is the difference between Document Scanning Associate vs Data Entry Clerk?

AspectDocument Scanning AssociateData Entry Clerk
Primary RoleScanning, digitizing, and organizing physical documentsInputting data into digital systems from various sources
Skills RequiredAttention to detail, familiarity with scanning equipment, basic computer skillsTyping speed, accuracy, data management skills
Work EnvironmentOffice or data processing centers with scanning equipmentOffice settings, computer stations
Common CertificationsNone typically required, but familiarity with document management systems helpsTyping certifications or data entry courses

Both roles involve working with digital information, but Document Scanning Associates focus on converting physical documents into digital formats, while Data Entry Clerks primarily input data into systems. Understanding these differences helps job seekers find the right position based on their skills and interests.

Document Scanning Associate jobs near you
Accounting Associate

Accounting Associate

Midwest

Canton, OH

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 5 days ago

Job description

Key Accountabilities:    

KRA 1: Customer Collections - Cash receipts and application 

  • Daily cash application in accordance with Midwest’s banking systems 
  • Maintain AR records to ensure that subsidiary ledgers are up to date, credits and payments are applied accurately, and uncollectible amounts are identified and managed. 
  • Initiate collections efforts on all delinquent accounts. Escalate delinquent accounts once normal collection efforts have failed. 

KRA 2: Accounts Payable Process Management  

  • Ensure all invoices are entered accurately and timely. 
  • Review vendor statements for missing invoices. 
  • Contact vendors to resolve discrepancies and request missing invoices. 
  • Identify Price and Quantity Variances and work with Purchasing to resolve. 
  • Track daily AP Defect data. 
  • Establish and set up new vendors within ERP system, including completion of credit applications and obtaining appropriate documentation 
  • Maintain vendor cards to ensure payment terms, payment methods, and vendor information are current and accurate. 

KRA 3: Coordinating Vendor Payments 

  • Responsible for creating and processing the weekly payment run, using professional judgment to determine which vendors and invoices need to be paid. 
  • Accountable for processing and posting into the ERP system all manual ACH payments, Auto Pull payments, and payments outside of the normal weekly payment run. 
  • Create and process ACH payments and upload check positive pay information through bank portal. 

KRA 4: Document Scanning and Storage 

  • Assist with the implementation of Square 9 document scanning software.  
  • Promptly scan, upload, and index all vendor invoices, contracts, and key documents into Square 9. 

 KRA 5: Month-End/Year-End Closing Support 

  • Reconcile AR and AP subsidiary ledgers with aging schedules, investigating any discrepancies or errors. 
  • Aid with Balance Sheet reconciliations under the supervision of Senior Accountant 

  KRA 6: Support and Backup other Finance Functions 

  • Assist with additional financial duties as required. Through cross-training, associates are prepared to offer backup and help in various areas of the finance department, which improves both efficiency and adaptability. 

Key Authorities:   

  • Safety is the number one priority at Midwest. The associate has the authority to stop work if they have identified a work hazard or potential safety violation.  The associate may submit a near miss report to management without the threat of discipline.  
  • This role has the authority to approve credit of $25,000 and under. Any credit above $25,000 should be reviewed and approved by the Senior Accountant or other senior leadership. 
  • Initiate communication with market leaders regarding delinquent AR accounts as necessary.  
  • Utilize continuous improvement efforts to efficiently and effectively manage existing systems and processes.  
  • Update and maintain vendor accounts. 
  • Create weekly check run and paying vendors based on established terms. 

Benefits at Midwest 

We offer a comprehensive benefits package designed to support your health, well-being, and financial future. This includes:

  • Medical, Dental & Vision Insurance – with multiple plan options and HSA contributions
  • Life Insurance – basic and supplemental coverage
  • Short- & Long-Term Disability – income protection when you need it most
  • Flexible PTO – take the time you need, when you need it
  • 401(k) with Generous Match – automatic enrollment and employer contributions
  • Wellness Program – earn rewards and premium discounts
  • Flexible Spending Accounts (FSA) – for healthcare and dependent care expenses

Pre-employment drug screening and background checks are required.  The company offers a competitive salary. EOE

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