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Document Scanning Associate Jobs in Ohio (NOW HIRING)

RR Donnelley

Document Production Associate

Columbus, OH

$16.59 - $22/hr

Transcribe tapes, scan, and clean documents, and convert documents to/from different file formats ... Associate degree preferred. An equivalent combination of education and/or experience may be ...

RR Donnelley

Document Production Associate

Columbus, OH

$16.59 - $22.50/hr

Transcribe tapes, scan, and clean documents, and convert documents to/from different file formats ... Associate degree preferred. An equivalent combination of education and/or experience may be ...

RR Donnelley

Document Production Associate

Columbus, OH · On-site

$16.59 - $22/hr

Transcribe tapes, scan, and clean documents, and convert documents to/from different file formats ... Associate degree preferred. An equivalent combination of education and/or experience may be ...

RR Donnelley

Document Production Associate

Columbus, OH · On-site

$16.59 - $22.50/hr

Transcribe tapes, scan, and clean documents, and convert documents to/from different file formats ... Associate degree preferred. An equivalent combination of education and/or experience may be ...

HNTB

Document Control Specialist II

Cleveland, OH

$66K - $124K/yr

Copies and scans documents as needed to perform distribution and storage duties. * Prepares records ... Associate's degree in relevant field and 3 years of relevant experience, or * In lieu of degree, 5 ...

HNTB

Document Control Specialist II

Blue Ash, OH

$66K - $124K/yr

Copies and scans documents as needed to perform distribution and storage duties. * Prepares records ... Associate's degree in relevant field and 3 years of relevant experience, or * In lieu of degree, 5 ...

HNTB Corporation

Document Control Specialist II

Blue Ash, OH · On-site

$66K - $124K/yr

Copies and scans documents as needed to perform distribution and storage duties. * Prepares records ... Associate's degree in relevant field and 3 years of relevant experience, or * In lieu of degree, 5 ...

HNTB

Document Control Specialist II

Columbus, OH

$66K - $124K/yr

Copies and scans documents as needed to perform distribution and storage duties. * Prepares records ... Associate's degree in relevant field and 3 years of relevant experience, or * In lieu of degree, 5 ...

HNTB

Document Controls Specialist III

Cincinnati, OH

$83K - $163K/yr

Copies and scans documents as needed to perform distribution and storage duties. * Manages and ... Associate's degree in relevant field and 6 years relevant experience, or * In lieu of degree, 8 ...

HNTB

Document Controls Specialist III

Blue Ash, OH

$83K - $163K/yr

Copies and scans documents as needed to perform distribution and storage duties. * Manages and ... Associate's degree in relevant field and 6 years relevant experience, or * In lieu of degree, 8 ...

Xerox

Print/Mail/Scan Associate - Dayton, OH

Dayton, OH

$16 - $19.50/hr

This role blends hands-on document production and finishing work with basic client support and ... with file preparation, scanning, archiving, and electronic file management. * Interact ...

Kelly Services

Mailroom Specialist

Springfield, OH · On-site

$16/hr

Organize and sort mail for associates * Process some manual paperwork as well as document scanning * Accurately feed opened documents into machines for processing * Other duties as assigned ...

Kelly Services

Mailroom Specialist

Springfield, OH

$16/hr

Organize and sort mail for associates * Process some manual paperwork as well as document scanning * Accurately feed opened documents into machines for processing * Other duties as assigned ...

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All JobsDocument Scanning Associate JobsDocument Scanning Associate Jobs in Ohio

Document Scanning Associate information

What is a Document Scanning Associate?

A Document Scanning Associate is responsible for digitizing physical documents by operating scanning equipment and ensuring high-quality digital images. They prepare documents for scanning, organize files, and maintain proper records of scanned materials. Their work helps organizations transition from paper-based systems to electronic document management, improving accessibility and security. Attention to detail and basic computer skills are essential for this role.

What is a scanning associate job description?

A scanning associate is responsible for digitizing physical documents by operating scanners and related equipment, ensuring accurate and high-quality digital copies. They may also organize, index, and verify scanned files, often working with document management software in a fast-paced environment. Attention to detail and familiarity with scanning tools are essential for this role.

What is the difference between Document Scanning Associate vs Data Entry Clerk?

AspectDocument Scanning AssociateData Entry Clerk
Primary RoleScanning, digitizing, and organizing physical documentsInputting data into digital systems from various sources
Skills RequiredAttention to detail, familiarity with scanning equipment, basic computer skillsTyping speed, accuracy, data management skills
Work EnvironmentOffice or data processing centers with scanning equipmentOffice settings, computer stations
Common CertificationsNone typically required, but familiarity with document management systems helpsTyping certifications or data entry courses

Both roles involve working with digital information, but Document Scanning Associates focus on converting physical documents into digital formats, while Data Entry Clerks primarily input data into systems. Understanding these differences helps job seekers find the right position based on their skills and interests.

What are some common challenges Document Scanning Associates face when handling large volumes of documents, and how are these typically addressed?

Document Scanning Associates often encounter challenges such as managing high volumes of paperwork, ensuring proper organization, and maintaining accuracy during scanning. To address these, companies usually implement standardized workflows, provide training on quality control procedures, and utilize specialized scanning software to detect errors or duplicates. Team collaboration and clear communication with supervisors also help in quickly resolving issues and maintaining productivity.

What are the key skills and qualifications needed to thrive as a Document Scanning Associate, and why are they important?

To thrive as a Document Scanning Associate, you need strong attention to detail, organizational skills, and a basic understanding of document management processes, often with a high school diploma or equivalent. Familiarity with scanning hardware, imaging software, and document management systems is typically required. Reliability, time management, and the ability to maintain confidentiality are important soft skills for this role. These abilities ensure accurate digitization, secure handling of sensitive information, and efficient workflow in document-intensive environments.

How much does a document scanner make?

A Document Scanning Associate typically earns between $25,000 and $40,000 annually, depending on experience, location, and employer. Entry-level positions may start lower, while experienced workers with skills in document management and scanning tools can earn higher wages.

What is a document associate job description?

A document scanning associate is responsible for digitizing paper documents by scanning, indexing, and organizing files into digital formats. They typically operate scanning equipment, ensure image quality, and maintain accurate records, often working in an office or data center environment. Attention to detail and familiarity with document management software are important for this role.

What do you call a person who scans documents?

A person who scans documents is often called a document scanner operator or scanning technician. They typically use scanning equipment and may need skills in data entry, organization, and familiarity with scanning software. This role is common in office environments, archives, and records management settings.
Document Scanning Associate jobs near you
Document Production Associate

Document Production Associate

RR Donnelley

Columbus, OH

$16.59 - $22/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 23 days ago

Job description

Company Description

RRD provides marketing, packaging, print, and business services to the world's most respected brands. The company's proprietary technology, advanced data analytics, and expertise fuel organizational decision-making from strategy through execution, delivering sustainable solutions with the lowest possible environmental impact. Global organizations and regulated industries trust RRD to reduce complexity and drive audience connections across the entire customer journey.

Job Description

Location: Hybrid with 3 days onsite (Columbus, OH). 

Shift: Monday - Friday, 11am to 8pm. 

Do you have a keen eye to even the smallest of details? This position could be for you! In this role, your primary function will be document review and preparation. This includes creating spreadsheets, charts, graphs, mail merges, tables, presentations, and other documents to support the client's brand and track the progress of all work.

Job duties:

  • Create and edit legal documents to client specifications using applicable software.

  • Transcribe tapes, scan, and clean documents, and convert documents to/from different file formats.

  • Recover/restore corrupted document files when needed.

  • Handle sensitive and/or confidential documents and information.

  • Transcribe tapes, scan and clean documents, and convert documents to/from different file formats.

  • Use document comparison software, red-lining, and general editing to correct legal documents as directed.

  • Create complex formulas and functions to analyze data

  • Produce spreadsheets, charts, graphs, mail merges, tables, presentations, and other documents as requested.

  • As part of the shift, may need to intake work requests from the client; including clarification of job instructions and negotiation of deadlines with the requester and prioritize work requests across team

Qualifications

  • Associate degree preferred. An equivalent combination of education and/or experience may be considered when the degree is directly related to the functions of the job.

  • Minimum of two years' experience in a legal document production environment preferred.

  • Expert knowledge of MS Excel, including ability to use spreadsheets, graphing, tables, calculations and automation efficiently to process large quantities of data.

  • Advanced knowledge of MS Office (Excel, and PPT), including formatting documents with Styles, and generating a table of contents and table of authorities; strong keyboarding and typing skills

  • Ability to work in a fast-paced, team environment and as an independent operator.

  • Attention to detail with emphasis on accuracy and quality.

  • Able to apply intermediate requisite knowledge of appropriate grammar, spelling, composition to work requests

Additional Information

The salary for this role at the noted RRD location is $16.59 - $22/hour. Starting pay decisions are determined based on multiple factors including but not limited to relevant education, qualifications, skills, experience, certifications, proficiency, performance, shift, location, and other business needs. Typically, roles follow step progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call-in, and/or stand-by pay. RRD's benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts.

#WLOH

All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.

RRD is an Equal Opportunity Employer, including disability/veterans

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