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Document Production Assistant Jobs in Indiana (NOW HIRING)

Inotiv

Quality Systems Document Control

Indianapolis, IN · On-site

  • Medical

  • Dental

  • Retirement

  • PTO

Mentor and assist document owners and users in the execution of the document control process ... Proficient with Microsoft products Skills and Abilities * Strong understanding of detailed ...

Vankirk Electric

Project Coordinator

Westfield, IN · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Maintain organized jobsite inventory and documentation for successful material management ... Provide photograph updates for jobsite production * Assist Superintendent with various ...

Vankirk Electric

Project Coordinator

Westfield, IN · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Maintain organized jobsite inventory and documentation for successful material management ... Provide photograph updates for jobsite production * Assist Superintendent with various ...

Vernet

Aerospace lead

Columbus, IN · On-site

$17.50 - $24/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Key Responsibilities / Responsabilidades clave : * Assist the Supervisor in establishing daily work ... Verify that Statistical Process Control (SPC) charts and other production documentation are ...

Vertis Wealth

Estate and Document Attorney

Fort Wayne, IN · On-site

$250 - $350/hr

We are looking for an attorney to assist our tax and wealth management teams with estate planning ... Typical work product includes revocable living trusts, wills, powers of attorney, healthcare ...

Vertis Wealth

Estate and Document Attorney

South Bend, IN · On-site

$250 - $350/hr

We are looking for an attorney to assist our tax and wealth management teams with estate planning ... Typical work product includes revocable living trusts, wills, powers of attorney, healthcare ...

Bureau Veritas

$23 - $26/hr

Consumer Products Services Entity: ATL Location: Indianapolis, IN Reports to: Manager FLSA: Non ... Comply with all safety guidelines. * Assist in administrative aspects of various departmental ...

Mmec

Accra Tech 2nd Shift

Butler, IN · On-site

$17.75 - $22/hr

Perform all part and quality checks at given intervals. Assist Senior ACCRA Tech on all ... Responsible for assigned production documentation (Changeover documents, production board, downtime ...

Bureau Veritas

Document Coordinator II

Indianapolis, IN · On-site

$23 - $26/hr

Consumer Products Services Entity: ATL Location: Indianapolis, IN Reports to: Manager FLSA: Non ... Comply with all safety guidelines. * Assist in administrative aspects of various departmental ...

legence

Construction Administrator

Indianapolis, IN · On-site

Oversee bid document production and schedules for "Prime" projects. * Assure compliance with ... Maintain and update electronic construction plan sets. * Assist with maintaining project schedules ...

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Showing results 21-40

All JobsDocument Production JobsDocument Production Assistant JobsDocument Production Assistant Jobs in Indiana

Document Production Assistant information

Can I be a document production assistant with no experience?

A document production assistant role typically requires basic skills in word processing and familiarity with office equipment, but many employers are willing to train candidates with no prior experience. Entry-level positions often focus on attention to detail, organization, and the ability to follow instructions. Having some knowledge of document formatting and editing tools can be helpful but is not always mandatory for starting out.

What does a document production assistant do?

A Document Production Assistant is responsible for preparing, formatting, and finalizing documents for an organization, often using specialized software and adhering to specific style guidelines. They may work with various document types, such as reports, presentations, contracts, and correspondence, ensuring accuracy and consistency. Additionally, they often handle proofreading, editing, and sometimes printing or distributing documents. Their role is essential in supporting teams to produce professional and error-free materials efficiently.

What are the key skills and qualifications needed to thrive as a document production assistant, and why are they important?

To thrive as a Document Production Assistant, you need strong attention to detail, proficiency in document formatting, and a solid understanding of grammar and style, typically supported by experience or relevant training in office administration. Familiarity with Microsoft Office Suite, especially Word and PowerPoint, as well as document management systems, is commonly required. Excellent time management, communication skills, and the ability to work well under pressure help you excel in producing high-quality documents to tight deadlines. These skills ensure accuracy, efficiency, and professionalism in delivering critical business documents.

What is the difference between Document Production Assistant vs Legal Assistant?

AspectDocument Production AssistantLegal Assistant
CredentialsHigh school diploma or equivalent; some roles may require familiarity with legal document softwareAssociate degree or paralegal certification often preferred
Work EnvironmentLaw firms, corporate legal departments, document service providersLaw firms, courts, legal departments
Primary ResponsibilitiesPreparing, formatting, and managing legal documents; ensuring accuracy and proper formattingLegal research, client communication, document preparation, case management

The Document Production Assistant primarily focuses on preparing and managing legal documents, while a Legal Assistant handles broader legal tasks including research and client interaction. Both roles support legal teams but differ in scope and responsibilities.

What are some common challenges faced by document production assistants, and how can they be managed effectively?

Document Production Assistants often work with tight deadlines, shifting priorities, and multiple document formats. Managing these challenges requires strong organizational skills, attention to detail, and proficiency with various software tools such as Microsoft Office and Adobe Acrobat. Frequent communication with legal teams or project leads is essential to clarify requirements and ensure accuracy. Proactively setting checklists and maintaining version control can help minimize errors and streamline workflow. Building experience in prioritization and adaptability will help you excel in this dynamic environment.

What are the most commonly searched types of Document Production jobs in Indiana?

The most popular types of Document Production jobs in Indiana are:

What cities in Indiana are hiring for Document Production Assistant jobs?

Cities in Indiana with the most Document Production Assistant job openings:

Document Production Assistant jobs near you

Quality Systems Document Control

Inotiv

Indianapolis, IN • On-site

Full-time

Medical, Dental, Retirement, PTO

Re-posted 26 days ago

Inotiv rating

8.2

Company rating: 8.2 out of 10

Based on 21 frontline employees who took The Breakroom Quiz

30th of 73 rated research

Job description

This is a full-time TEMPORARY ROLE - approx. 6-8 months
Hybrid role - min. of 3 days onsite
This position provides professional and efficient support to the document control team, including receiving, reviewing, categorizing, posting, filing and tracking documents.
Key Accountabilities
General
  • Interact with global stakeholders and employees at all levels of the organization to facilitate completion of document reviews and approvals.

  • Ensure documents comply with company standards and applicable procedures.

  • Follow all applicable company procedures.

  • Maintain confidential information.

  • Support the use of the Inotiv documentation control system.

  • Support any special projects assigned to the document control team as requested.

  • Other special projects and duties as assigned.

Specific
  • Work with internal stakeholders to create, revise, review, and release requested documents.

  • Ensure the proper formatting of documents before approval in the document control system.

  • Track and manage document lifecycle activities as required by the document control system.

  • Prepare and route documents for review and/or approval.

  • Convert documents to appropriate format for general distribution and use.

  • Prepare and distribute documents for release for use.

  • Remove obsolete documents from use and archive for retention.

  • Mentor and assist document owners and users in the execution of the document control process.

  • Update and maintain documentation master lists and other applicable tracking tools.

  • Support implementation and maintenance of QMS document control software application.

Minimum Requirements
Education and Experience
  • HS Diploma or equivalent, preferred Bachelors in English or technical writing
  • Experience working in an Administrative, quality or document control position.
  • High level of proficiency to read, write, speak, and understand English.
  • Organized work habits and the ability to multi-task is required.Proficient with Microsoft products

Skills and Abilities
  • Strong understanding of detailed requirements, methodology, and approach for managing and controlling documents within a formal QMS.

  • Proficient in the use of computer applications including MS Word, MS Excel, MS Teams, MS Outlook, SharePoint and Adobe Acrobat.

  • Ability to communicate and resolve document control issues with document owners and approvers.

  • High attention to detail.

  • Ability to work on multiple tasks and prioritize work.

  • Excellent verbal and written communication skills.

Working Conditions & Physical Requirements
  • Sitting for extended periods of time, talking for extended periods of time, reaching while standing and general repetitive motions, especially as related to computer work.

  • Ability to read and interpret materials, verbally communicate, and hear required.

  • Office environment.

  • Moderate noise level.

Critical Success Factors
  • Communication. Able to communicate information and ideas clearly and articulately both in oral and written form. Uses appropriate language, style and methods depending on audience and the purpose of communication. Able to convey complex information clearly. Anticipates the information that others will need. Expresses ideas effectively. Practices attentive and active listening.

  • Collaboration. Actively supports and contributes to the success of the team. Actively encourages and practices collaboration and cooperation on the team. Shares information and supports other team members. Can get things done with and through others and set realistic objectives. Seeks opportunities to develop others.

  • Relationship Builder. Develops, maintains, and strengthens strong partnerships with others internally and externally, cross functionally, in person and remotely.

  • Improvement Driven. Inspires and generates new solutions and approaches to issues and challenges to maximize efficiency and effectiveness through everyday practice of root cause analysis and critical thinking problem solving; Continually works to refine skills and abilities; Builds on ideas of others to come up with new ways to address issues or problems; Generates creative new solutions and approaches to issues and processes.

  • Organization and Time Management. Plans and prioritizes work, manages time appropriately to meet deadlines, follows up with others to ensure one's own work and commitments are completed on time, deals with pressure and deadlines through good planning.

*This position could be offered at different levels for candidates who qualify with a combination of advanced levels of education and/or years of experience. The salary range will adjust along with the level of the role to match the person's relevant experience and/or education level.
Inotiv is a growing contemporary drug discovery and development company where we "Play to Win" in an industry rich with opportunity. Together, we face challenges and together we win in the delivery of world-class drug discovery and development solutions that impact the health and well-being of people all over the world. There's an opportunity for everyone at all phases of a career, each individual's unique skill set has an impact on the work we conduct. If you have the talent and desire to impact the quality of people's lives, we have the career opportunities to make it happen. Join us in embracing research and science to impact the health and well-being of people all over the world.
Salary will be commensurate with experience and responsibilities. Benefits include health and dental coverage, short- and long-term disability, paid time off, paid parental leave, 401K, and more!
Inotiv is an Equal Opportunity Employer. It is our policy to provide a fair and equal employment opportunity to all persons, regardless of age, race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, genetic information, disability, national origin, veteran status, or any other basis prohibited by law. This policy governs all aspects of employment, including selection, job assignment, compensation, discipline, termination and access to benefits and training.

What Inotiv employees say

Pay

Benefits

Hours and flexibility

Workplace

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About Inotiv

Sourced by ZipRecruiter

Industry

Scientific research and development services

Company size

201 - 500 Employees

Headquarters location

West Lafayette, IN, US

Year founded

1974

Social media

Twitter

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