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Document Production Assistant Jobs in Arizona (NOW HIRING)

Ricoh USA, Inc.

Document Management Clerk

Tempe, AZ · On-site

$16.25 - $19.50/hr

This position reports directly to the Site Manager, Site Supervisor or Assistant Site Manager ... Job Duties and Responsibilities Runs high volume/production copy machines and performs binding and ...

ricohusa.com

Document Management Clerk

Tempe, AZ · On-site

$16.50 - $19.75/hr

This position reports directly to the Site Manager, Site Supervisor or Assistant Site Manager ... Runs high volume/production copy machines and performs binding and finishing work. * Ensures ...

Sigma USA

Warehouse Associate

Phoenix, AZ · On-site

$16 - $18.75/hr

Report and follow up product Quality complaints and ensure the product is blocked in SAP and physically hold in the warehouse. Assist in weekly bad conditions reconciliation and upload documentation ...

K2services

Client Account Manager

Phoenix, AZ · On-site

$90K/yr

... efforts. * Assist with onboarding new attorneys, practice groups, and stakeholders to document ... Strong understanding of legal support services, document production workflows, and law firm ...

Opensity Solutions

Client Account Manager

Phoenix, AZ · On-site

$90K/yr

... efforts. * Assist with onboarding new attorneys, practice groups, and stakeholders to document ... Strong understanding of legal support services, document production workflows, and law firm ...

TYR Tactical

Mechanical Engineer

Peoria, AZ · On-site

$85K - $90K/yr

This role is hands-on and production-facing, working directly in a manufacturing and shop ... Document test results and assist in analyzing performance trends. * Support engineering projects by ...

Exyte GmbH

Discover your exciting role Exentec is seeking an experienced Assistant Production Manager to join ... Create build packages and organize documentation required for quality and customer approval.

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Showing results 21-40

All JobsDocument Production JobsDocument Production Assistant JobsDocument Production Assistant Jobs in Arizona

Document Production Assistant information

Can I be a document production assistant with no experience?

A document production assistant role typically requires basic skills in word processing and familiarity with office equipment, but many employers are willing to train candidates with no prior experience. Entry-level positions often focus on attention to detail, organization, and the ability to follow instructions. Having some knowledge of document formatting and editing tools can be helpful but is not always mandatory for starting out.

What does a document production assistant do?

A Document Production Assistant is responsible for preparing, formatting, and finalizing documents for an organization, often using specialized software and adhering to specific style guidelines. They may work with various document types, such as reports, presentations, contracts, and correspondence, ensuring accuracy and consistency. Additionally, they often handle proofreading, editing, and sometimes printing or distributing documents. Their role is essential in supporting teams to produce professional and error-free materials efficiently.

What are the key skills and qualifications needed to thrive as a document production assistant, and why are they important?

To thrive as a Document Production Assistant, you need strong attention to detail, proficiency in document formatting, and a solid understanding of grammar and style, typically supported by experience or relevant training in office administration. Familiarity with Microsoft Office Suite, especially Word and PowerPoint, as well as document management systems, is commonly required. Excellent time management, communication skills, and the ability to work well under pressure help you excel in producing high-quality documents to tight deadlines. These skills ensure accuracy, efficiency, and professionalism in delivering critical business documents.

What is the difference between Document Production Assistant vs Legal Assistant?

AspectDocument Production AssistantLegal Assistant
CredentialsHigh school diploma or equivalent; some roles may require familiarity with legal document softwareAssociate degree or paralegal certification often preferred
Work EnvironmentLaw firms, corporate legal departments, document service providersLaw firms, courts, legal departments
Primary ResponsibilitiesPreparing, formatting, and managing legal documents; ensuring accuracy and proper formattingLegal research, client communication, document preparation, case management

The Document Production Assistant primarily focuses on preparing and managing legal documents, while a Legal Assistant handles broader legal tasks including research and client interaction. Both roles support legal teams but differ in scope and responsibilities.

What are some common challenges faced by document production assistants, and how can they be managed effectively?

Document Production Assistants often work with tight deadlines, shifting priorities, and multiple document formats. Managing these challenges requires strong organizational skills, attention to detail, and proficiency with various software tools such as Microsoft Office and Adobe Acrobat. Frequent communication with legal teams or project leads is essential to clarify requirements and ensure accuracy. Proactively setting checklists and maintaining version control can help minimize errors and streamline workflow. Building experience in prioritization and adaptability will help you excel in this dynamic environment.
What are the most commonly searched types of Document Production jobs in Arizona? The most popular types of Document Production jobs in Arizona are:
What cities in Arizona are hiring for Document Production Assistant jobs? Cities in Arizona with the most Document Production Assistant job openings:
Document Production Assistant jobs near you
Infographic showing various Document Production Assistant job openings in Arizona as of August 2026, with employment types broken down into 84% Full Time, 10% Part Time, 4% Contract, and 2% Nights. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution.

Supervisor - Document Administration

Newrez LLC

Tempe, AZ • On-site

Full-time

Medical, Dental, Vision, Retirement

Posted 6 days ago

Newrez rating

6.0

Company rating: 6.0 out of 10

Based on 27 frontline employees who took The Breakroom Quiz

Job description

Who We Are
At Newrez, we bring big thinkers and caring doers together to make home happen. We're a team built on heart and hustle, united by a commitment to show up for our customers, our communities, and each other. We believe that when our people thrive, homeowners thrive - and that's why we invest in your growth, wellbeing, and ability to make an impact.
Every day, we work to exceed the expectations of our residential mortgage borrowers and business partners through superior service, simple processes, and clear communication. We do this by empowering our employees, encouraging innovative solutions and recognizing great performance.
Primary Function
The Supervisor Document Administration is responsible for assisting the Manager Document Administration with daily oversight and management of the respective departmental sub-team(s) - Assignments, Lien Release, Collateral (Active or Liquidated), File Center, MERS, Transaction Management, Land Transactions, Assumptions, etc.
Principal Duties:
  • Provide leadership, support, and guidance to the team members of the assigned functional area.
  • Organize workflow and ensure that employees understand their assigned duties and /or delegated tasks.
  • Ensure all employees receive appropriate functional area training and education, including ongoing compliance training.
  • Receive complaints/escalations from borrowers, clients, and other external customers. Take ownership of all issues (borrower, client, external customers, etc.) and follow through to resolution.
  • Set goals for employee performance and deadlines that are in alignment with departmental and organizational goals. Monitor employee productivity and performance. Provide constructive feedback and coaching.
  • Conduct regular performance reviews of vendors and custodians within assigned functional area(s), to ensure compliance with any/all service level agreements (SLAs).
  • Ensure accurate and timely delivery of reporting from the respective functional area - internal, client, vendor, custodial, etc.
  • Ensure accurate and timely communication of information received from upper management to employees and vice versa.
  • Assist Manager Document Administration with regular updates to the Document Administration SharePoint site, along with corresponding Job Aids and Workflows, etc.
  • Assist Manager Document Administration with regular updates to all published policies and procedures to ensure that they remain current and receive, at a minimum, annual updates.
  • Performs related duties as assigned by management.

Required education and experience.
  • High school diploma or equivalent, required.
  • Associates or bachelor's degree preferred.
  • 6+ years' experience in Document Administration in Mortgage Servicing or similar field.
  • Prior year performance evaluation of 3.5 or better. (Internal candidates only)
  • Direct Supervisor recommendation. (Internal candidates only)

Required knowledge, skills, and ability.
  • Intermediate to advanced knowledge of all Document Administration functions.
  • Proven experience as a supervisor or other relevant leadership role.
  • General mortgage servicing and mortgage document knowledge.
  • General resource and pipeline management skills.
  • Ability to handle confidential material in a professional, ethical manner.
  • Strong borrower-facing communication skills.
  • Superior interpersonal skills to build and maintain professional relationships with vendors, co-workers, etc.
  • Superior professional communication skills - written & verbal.
  • Superior time management skills & ability to respond to vendor/inter-departmental requests in a timely fashion.
  • Ability to prioritize workload to meet deadlines and achieve volume goals and performance standards.
  • Ability to maintain a consistent teamwork mentality.
  • Ability to learn and execute multiple job functions.
  • Advanced knowledge of MS Office: Word, Excel & Outlook Ability to merge, summarize and present data using excel functions such as pivot tables and formulas.
  • Research & analytical skills to comprehend applicable state laws.
  • Superior written and verbal communication and follow up skills as well as a strong sense of accountability. Technical writing experience helpful.
  • Ability to multi-task and well organized.
  • Entry level SQL skills preferred.

While this description is intended to be an accurate reflection of the position's requirements, it in no way implies/states that these are the only job responsibilities. Management reserves the right to modify, add or remove duties and request other duties, as necessary.
All employees are required to have smart phones that meet Company security standards with the ability to install apps such as Okta Verify and Microsoft Authenticator. Employment will be contingent on this requirement.
By applying to this position candidate acknowledges that this is not a remote role and is required to be on-site.
Additional Information:
While this description is intended to be an accurate reflection of the position's requirements, it in no way implies/states that these are the only job responsibilities. Management reserves the right to modify, add or remove duties and request other duties, as necessary.
All employees are required to have smart phones that meet Company security standards with the ability to install apps such as Microsoft Authenticator. Employment will be contingent on this requirement.
Why Newrez
We're a great place to work because we invest in what matters: your career, your community, your wellbeing, and your future. Our total rewards package is designed to support your whole self.
Company Benefits:
We offer benefits, programs, and perks that support you in every aspect of your life.
  • Medical, dental, and vision insurance
  • Health Savings Account with employer contribution
  • 401(k) Retirement plan with employer match
  • Paid Maternity Leave/Parental Bonding Leave/Caregiver Leave
  • Adoption Assistance
  • Tuition & Certification reimbursement
  • Employee Mortgage Loan Program
  • The Newrez Employee Emergency and Disaster Fund is a program to support our team members experiencing hardships

Newrez NOW:
Through Newrez NOW, our Corporate Social Responsibility program, you'll have opportunities to give back, lead, and make a difference.
  • 1 company-paid Volunteer Time Off day (with over 40,000 volunteer hours contributed since our inception)
  • Matching Gifts Program - dollar-for-dollar up to $1,000
  • Access to grants, nonprofit resources, and volunteer opportunities
  • More than $6,000,000 donated since 2020
  • 1 in 5 employees participates in at least one Employee Resource Group (ERG)

Equal Employment Opportunity
We're proud to be an equal opportunity employer- and celebrate our employees' differences, including race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, and Veteran status. Different makes us better.
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