Document Manager Jobs in Naperville, IL (NOW HIRING)

Employment Type: Full time Shift: Description:

Strategic Access & Capacity Management Lead the ambulatory access, referral, and template management strategy across Loyola Medicine. Oversee provider capacity planning, demand management, and schedule optimization to improve patient access.

Develop and maintain Epic scheduling templates, cadence strategies, decision trees, subgroups, and referral workflows.

Monitor access-related metrics, including referral turnaround times, scheduling rates, appointment completion rates, patient wait times, and referral leakage.

Identify and eliminate barriers to patient access and improve the overall patient experience.

Direct the end-to-end referral management process from referral initiation through appointment completion. Ensure referrals are processed accurately and efficiently.

Partner with operational, clinical, and IT leaders to build and maintain provider schedules across specialties and locations.

Serve as the escalation point for template, scheduling, subgroup, and decision-tree issues.

Promote standardization and best practices across ambulatory scheduling operations.

Recruit, hire, coach, evaluate, and develop team members.

Foster a culture of collaboration, accountability, service excellence, and continuous improvement.

Ensure staff receive ongoing training and development opportunities.

Act as the subject matter expert for Epic Cadence, template management, and access workflows.

Provide consultative guidance to physicians, executive leaders, operational leaders, and IT teams.

Lead strategic access initiatives and support organizational goals.

Present recommendations, data, and performance insights to senior leadership.

• Bachelor's degree required.
• Master's degree preferred or equivalent combination of education and relevant experience.

• Minimum 2 years of healthcare-related experience required.
• 3 to 5 years of healthcare experience preferred.
• Experience with physician practice operations, ancillary scheduling, referral management, or patient access workflows.
• Experience leading process improvement, operational strategy, or healthcare access initiatives.
• Prior people leadership experience preferred.

• Strong knowledge of Epic template management and Epic Cadence configuration.
• Epic Cadence Certification upon hire or within one year of employment.
• Understanding of scheduling systems, referral workflows, access management, and healthcare technology.
• Experience analyzing provider capacity, utilization data, and operational performance metrics.

• Ability to build consensus with diverse stakeholders.
• Strong communication and presentation skills, including presenting to executive leadership.
• Experience managing change and driving operational improvements.
• Ability to solve complex problems and make decisions using incomplete or conflicting data.

• Valid Illinois Driver's License.
• Commitment to patient safety, quality improvement, service excellence, and collaborative leadership.

Salary Range: $96,782 - $159,702 per year. Actual compensation will fall within the range but may vary based on factors such as experience, qualifications, education, location, licensure, certification requirements, and comparisons to colleagues in similar roles.

Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.

Trinity Health is one of the largest not-for-profit, faith-based health care systems in the nation. Together, we’re 121,000 colleagues and nearly 36,500 physicians and clinicians caring for diverse communities across 27 states. Nationally recognized for care and experience, our system includes 101 hospitals, 126 continuing care locations, the second largest PACE program in the country, 136 urgent care locations, and many other health and well-being services. Based in Livonia, Michigan, in fiscal year 2023, we invested $1.5 billion in our communities through charity care and other community benefit programs.

For more information, visit http://www.trinity-health.org.

You can also follow Trinity Health on LinkedIn.