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Document Management Associate Jobs in Toronto, ON

Linds & Associates

Legal Assistant

Toronto, ON · On-site

$45K/yr

Document management (conversion, combining, editing, formatting, etc.) Assist with submission of TSX, TSXV, OSC, SEDAR filings Tracking, categorizing, following up with parties re: corporate or ...

Linds & Associates

Legal Assistant

Toronto, ON · On-site

$45K/yr

Document management (conversion, combining, editing, formatting, etc.) Assist with submission of TSX, TSXV, OSC, SEDAR filings Tracking, categorizing, following up with parties re: corporate or ...

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Document Management Associate information

See Toronto, ON salary details

$10

$24

$50

How much do document management associate jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for document management associate in Toronto, ON is $24.20, according to ZipRecruiter salary data. Most workers in this role earn between $13.54 and $27.76 per hour, depending on experience, location, and employer.

What is a document management associate?

Document Management Associates are professionals responsible for organizing, maintaining, and securing an organization's documents and records. They ensure that files are properly stored, easy to retrieve, and compliant with regulatory requirements. Their duties often include scanning, indexing, archiving, and managing both physical and digital documents. Additionally, they may assist in developing document management systems and policies to improve workflow and information security.

What are the key skills and qualifications needed to thrive as a document management associate?

To thrive as a Document Management Associate, you need attention to detail, organizational skills, and a background in records management or business administration. Familiarity with document management systems (DMS) such as SharePoint or DocuWare, as well as proficiency in Microsoft Office Suite, is typically required. Strong communication, problem-solving abilities, and discretion make someone stand out in this role. These skills ensure accurate, secure, and efficient handling of documents, which is critical for regulatory compliance and smooth business operations.

What are some common challenges faced by document management associates, and how can they be effectively addressed?

Document Management Associates often encounter challenges such as handling large volumes of documents, ensuring accuracy in data entry, and maintaining compliance with organizational or regulatory standards. Staying organized and using document management software efficiently can help manage workloads and reduce errors. Proactively communicating with team members and staying updated on document control policies are also key strategies for overcoming these challenges and ensuring smooth information flow within the organization.

What is the difference between Document Management Associate vs Data Entry Clerk?

AspectDocument Management AssociateData Entry Clerk
Required CredentialsHigh school diploma; familiarity with document management systemsHigh school diploma; basic computer skills
Work EnvironmentOffice setting, handling digital and physical documentsOffice setting, primarily inputting data into systems
Employer & Industry UsageLegal, healthcare, corporate sectorsVarious industries including retail, healthcare, finance
Common Search & ComparisonYesNo

The main difference is that a Document Management Associate focuses on organizing, maintaining, and retrieving digital and physical documents within specific systems, often requiring familiarity with document management software. In contrast, a Data Entry Clerk primarily inputs data into computer systems, with less emphasis on document organization. Both roles are essential in office environments but serve different functions related to information handling.

What cities near Toronto, ON are hiring for Document Management Associate jobs?

Cities near Toronto, ON with the most Document Management Associate job openings:

Document Management Associate jobs near you
Infographic showing various Document Management Associate job openings in Toronto, ON as of August 2026, with employment types broken down into 1% As Needed, 85% Full Time, 12% Part Time, and 2% Contract. Highlights an 82% Physical, 4% Hybrid, and 14% Remote job distribution, with an average salary of $50,344 per year, or $24.2 per hour.

Legal Assistant - Commercial Real Estate

Linds & Associates

Toronto, ON

Full-time

Re-posted 27 days ago

Job description

Job Description Legal Assistant - Commercial Real Estate Toronto, ON Our client, an outstanding mid size firm with an excellent reputation for the work they do and its great firm culture is looking for an experienced Commercial Real Estate Legal Assistant to join its team. In this role you will be responsible for a wide variety of legal and administrative duties supporting one lawyer. Duties and Responsibilities: Maintain an efficient filing system for both electronic and hard copy files Prepare routine documents and letters regarding real estate matters/transactions Organize/collect material for commercial real estate deals and summarize this information, as needed Performance of full clerical, administrative and general office duties, including opening and closing files, entering dockets, preparing proformas, account letters and invoices Assist with general practice management, including coordination of meetings, managing calendars and making travel arrangements Handle all related accounting procedures and any other administrative tasks as required Other related duties as assigned Qualifications: Completion of a recognized college Law Clerk/Legal Administrative Diploma Minimum of 5 years' experience working within Commercial Real Estate within a law firm environment Strong technical skills and proficient in Microsoft Office 2013 and Document Management systems Experience in Teraview would be an asset Have exceptional written and communication skills, are organized and meticulous with follow-up and details and is able to take initiative, prioritize, and multi-task.

Apply today. We thank all applicants for their interest in this role. Only those selected for an interview will be contacted.

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