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Document Management Associate Jobs in Toronto, ON

Linds & Associates

Legal Assistant

Toronto, ON · On-site

$45K/yr

Document management (conversion, combining, editing, formatting, etc.) Assist with submission of TSX, TSXV, OSC, SEDAR filings Tracking, categorizing, following up with parties re: corporate or ...

Linds & Associates

Legal Assistant

Toronto, ON · On-site

$45K/yr

Document management (conversion, combining, editing, formatting, etc.) Assist with submission of TSX, TSXV, OSC, SEDAR filings Tracking, categorizing, following up with parties re: corporate or ...

Bmo

Client Delivery Associate

Toronto, ON · On-site

CA$38K - CA$71K/yr

Document Management * Problem-Solving * Collaboration Intermediate level of proficiency: * Product Knowledge * Data Analysis Reporting * Microsoft Office * Detail-Oriented * Teamwork Salary : $38,500 ...

Town of Ajax

Temporary SharePoint Specialist

Ajax, ON

CA$90K - CA$112K/yr

Document Management, Governance, Security and Compliance * Configure and Maintain Information ... Teamwork Administrator Associate * Microsoft Certified: Information Protection Administrator ...

Alterna Savings

Associate Account Manager

Vaughan, ON · On-site

CA$56K - CA$65K/yr

The Associate Account Manager will liaise with portfolio managers in reviewing and managing the ... risk management criteria and ensure the they are current with all documentation required for ...

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Document Management Associate information

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How much do document management associate jobs pay per hour?

As of Aug 16, 2026, the average hourly pay for document management associate in Toronto, ON is $24.20, according to ZipRecruiter salary data. Most workers in this role earn between $13.54 and $27.76 per hour, depending on experience, location, and employer.

What is a document management associate?

Document Management Associates are professionals responsible for organizing, maintaining, and securing an organization's documents and records. They ensure that files are properly stored, easy to retrieve, and compliant with regulatory requirements. Their duties often include scanning, indexing, archiving, and managing both physical and digital documents. Additionally, they may assist in developing document management systems and policies to improve workflow and information security.

What are the key skills and qualifications needed to thrive as a document management associate?

To thrive as a Document Management Associate, you need attention to detail, organizational skills, and a background in records management or business administration. Familiarity with document management systems (DMS) such as SharePoint or DocuWare, as well as proficiency in Microsoft Office Suite, is typically required. Strong communication, problem-solving abilities, and discretion make someone stand out in this role. These skills ensure accurate, secure, and efficient handling of documents, which is critical for regulatory compliance and smooth business operations.

What are some common challenges faced by document management associates, and how can they be effectively addressed?

Document Management Associates often encounter challenges such as handling large volumes of documents, ensuring accuracy in data entry, and maintaining compliance with organizational or regulatory standards. Staying organized and using document management software efficiently can help manage workloads and reduce errors. Proactively communicating with team members and staying updated on document control policies are also key strategies for overcoming these challenges and ensuring smooth information flow within the organization.

What is the difference between Document Management Associate vs Data Entry Clerk?

AspectDocument Management AssociateData Entry Clerk
Required CredentialsHigh school diploma; familiarity with document management systemsHigh school diploma; basic computer skills
Work EnvironmentOffice setting, handling digital and physical documentsOffice setting, primarily inputting data into systems
Employer & Industry UsageLegal, healthcare, corporate sectorsVarious industries including retail, healthcare, finance
Common Search & ComparisonYesNo

The main difference is that a Document Management Associate focuses on organizing, maintaining, and retrieving digital and physical documents within specific systems, often requiring familiarity with document management software. In contrast, a Data Entry Clerk primarily inputs data into computer systems, with less emphasis on document organization. Both roles are essential in office environments but serve different functions related to information handling.

What cities near Toronto, ON are hiring for Document Management Associate jobs?

Cities near Toronto, ON with the most Document Management Associate job openings:

Document Management Associate jobs near you
Infographic showing various Document Management Associate job openings in Toronto, ON as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 21% Part Time, and 2% Contract. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution, with an average salary of $50,344 per year, or $24.2 per hour.

Legal Professionals (Mid-Senior Level)

Hire Resolve.com

Hamilton, ON • On-site

Full-time

Medical, Dental, Vision, Life, PTO

Re-posted 12 days ago

Job description

Hire Resolve is assisting legal organizations in hiring experienced legal professionals for multiple mid-senior level opportunities across a range of practice areas and in-house functions throughout Canada. This is a multi-role hiring campaign intended to attract candidates from private practice and corporate environments, with progression pathways toward senior specialist and leadership roles such as Senior Counsel, Senior Associate, Legal Manager, Head of Legal, Compliance Lead, or Legal Operations Manager.

Key Responsibilities
  • Provide practical, commercially focused legal advice to business stakeholders and/or clients across operational and strategic matters
  • Draft, review, and negotiate contracts and legal documents (e.g., commercial agreements, vendor/customer contracts, NDAs, service agreements, leases)
  • Support matters across corporate/commercial, employment, regulatory, disputes, compliance, privacy, procurement, governance, or real estate (aligned to experience)
  • Manage outside counsel and service providers, including budgets, timelines, and matter strategy
  • Assist with legal risk assessments and recommend pragmatic mitigations aligned to business objectives
  • Support dispute management, including early case assessment, document preparation, settlement discussions, and litigation oversight where applicable
  • Contribute to compliance programs, internal controls, and policy development, including monitoring regulatory changes and advising on implementation
  • Maintain accurate legal records, contract repositories, and matter documentation, ensuring confidentiality and appropriate information handling
  • Partner with cross-functional teams (e.g., HR, Finance, Procurement, Sales, Operations) to improve legal processes and decision-making
  • Support governance processes, including board and committee documentation where relevant
  • Mentor junior colleagues and promote consistent professional standards and quality

Requirements

  • Qualifications (role-dependent):
    • LLB/JD (or equivalent) is typically required for lawyer roles
    • Membership in good standing with a provincial/territorial law society (e.g., Law Society of Ontario, Law Society of British Columbia) for counsel/lawyer positions
    • For legal operations, contracts, compliance, or specialist roles: relevant degree/qualification with strong legal experience may be considered
  • Experience: Typically 5-12+ years of progressive legal experience (in-house and/or private practice), aligned to mid-senior level scope
  • Demonstrated capability in one or more areas such as commercial contracts, corporate governance, employment, regulatory, disputes, compliance, privacy, or legal operations
  • Strong drafting, negotiation, stakeholder management, and risk-based judgement
  • Familiarity with relevant tools and systems (where applicable), including document management, contract lifecycle management (CLM), matter management, e-billing, and Microsoft 365
  • Language: Professional fluency in English is required; French is an asset for certain roles (particularly in Quebec or national organizations)
  • Ability to manage competing deadlines, work independently, and maintain discretion with sensitive information

Benefits

  • Extended Healthcare Plan (Medical, Disability, Dental & Vision)
  • RPP - Group RRSP
  • Group Life - AD&D - Critical Illness Insurance
  • Paid Time Off Benefits
  • Training & Development

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