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Document Management Associate Jobs in Toronto, ON

Honeycomb Mfg

Netsuite Admin

Whitby, ON

High school diploma or equivalent required; associate's or bachelor's degree preferred * 2+ years ... Familiarity with scheduling tools and document management systems * Problem-solving mindset with ...

TEEMA Group

CAD Technician

Richmond Hill, ON · On-site

CA$60K - CA$65K/yr

Upload and maintain drawings using a document management system * Ensure compliance with quality ... An Associate of Applied Science Degree/diploma in drafting OR Bachelor's degree in electrical or ...

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All JobsDocument Management Associate JobsDocument Management Associate Jobs in Toronto, ON

Document Management Associate information

See Toronto, ON salary details

$10

$24

$50

How much do document management associate jobs pay per hour?

As of Aug 16, 2026, the average hourly pay for document management associate in Toronto, ON is $24.20, according to ZipRecruiter salary data. Most workers in this role earn between $13.54 and $27.76 per hour, depending on experience, location, and employer.

What is a document management associate?

Document Management Associates are professionals responsible for organizing, maintaining, and securing an organization's documents and records. They ensure that files are properly stored, easy to retrieve, and compliant with regulatory requirements. Their duties often include scanning, indexing, archiving, and managing both physical and digital documents. Additionally, they may assist in developing document management systems and policies to improve workflow and information security.

What are the key skills and qualifications needed to thrive as a document management associate?

To thrive as a Document Management Associate, you need attention to detail, organizational skills, and a background in records management or business administration. Familiarity with document management systems (DMS) such as SharePoint or DocuWare, as well as proficiency in Microsoft Office Suite, is typically required. Strong communication, problem-solving abilities, and discretion make someone stand out in this role. These skills ensure accurate, secure, and efficient handling of documents, which is critical for regulatory compliance and smooth business operations.

What are some common challenges faced by document management associates, and how can they be effectively addressed?

Document Management Associates often encounter challenges such as handling large volumes of documents, ensuring accuracy in data entry, and maintaining compliance with organizational or regulatory standards. Staying organized and using document management software efficiently can help manage workloads and reduce errors. Proactively communicating with team members and staying updated on document control policies are also key strategies for overcoming these challenges and ensuring smooth information flow within the organization.

What is the difference between Document Management Associate vs Data Entry Clerk?

AspectDocument Management AssociateData Entry Clerk
Required CredentialsHigh school diploma; familiarity with document management systemsHigh school diploma; basic computer skills
Work EnvironmentOffice setting, handling digital and physical documentsOffice setting, primarily inputting data into systems
Employer & Industry UsageLegal, healthcare, corporate sectorsVarious industries including retail, healthcare, finance
Common Search & ComparisonYesNo

The main difference is that a Document Management Associate focuses on organizing, maintaining, and retrieving digital and physical documents within specific systems, often requiring familiarity with document management software. In contrast, a Data Entry Clerk primarily inputs data into computer systems, with less emphasis on document organization. Both roles are essential in office environments but serve different functions related to information handling.

What cities near Toronto, ON are hiring for Document Management Associate jobs?

Cities near Toronto, ON with the most Document Management Associate job openings:

Document Management Associate jobs near you
Infographic showing various Document Management Associate job openings in Toronto, ON as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 21% Part Time, and 2% Contract. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution, with an average salary of $50,344 per year, or $24.2 per hour.

Legal Assistant/Coordinator - Trademarks

Linds & Associates

Toronto, ON • Hybrid

Full-time

Medical, Dental, Retirement, PTO

Re-posted 3 days ago

Job description

Job Description Legal Administrative Assistant/Trademark Coordinator Downtown Toronto Our client, an international law firm, currently seeks a Legal Administrative Assistant to join its dynamic Intellectual Property team. As an integral member of the Legal Administrative Assistant team, the incumbent will support professionals in the Intellectual Property Department whose practices focus on Trademarks. RESPONSIBILITIES Responsibilities may include, but are not limited to: Preparing, amending, and attending to electronic filings and prosecution of Canadian domestic and Madrid Designations in Canada and related reports; experience filing Madrid Protocol applications would be an asset.

Preparing and filing correspondence and related documents with the Canadian Intellectual Property Office (CIPO) and World Intellectual Property Office (WIPO). Monitoring deadlines, sending reminders and assisting with the preparation and filing of reports and correspondence to clients, foreign associates, and others as required, and assisting in preparation of responses to deadlines. Preparing dockets and accounts for approval.

Must be comfortable with numbers and possess a strong working proficiency with all accounting and billing procedures. Preparing routine correspondence, handling administrative tasks, and maintaining client contact information in our database. Prioritizing incoming work, following through on assignments and managing ongoing tasks.

Implementing and maintaining practice management systems on behalf of busy professionals. Opening, closing and maintaining files. Other duties as required.

QUALIFICATIONS Must be a graduate of a recognized Legal Secretarial or Law Clerk Program. 5+ years' experience as a Legal Administrative Assistant with proficient experience and knowledge in Intellectual Property/Trademarks. Working knowledge of Inprotech, CIPO's and WIPO's online systems would be an asset.

Excellent oral and written communication skills, proofreading abilities and attention to detail. Ability to deal with pressure in a calm manner, as well as changing priorities whilst multi-tasking. Open to receiving instructions and constructive feedback, as well as learning and employing new concepts and work styles.

Ability to excel in a deadline-driven environment and to communicate in a professional, efficient manner with clients and external contacts as well as internally throughout the firm. Ability to work independently, as well in a team, with minimum supervision when required. Excellent proficiency with Microsoft 365, Outlook, PowerPoint, Excel, Aderant, and knowledge of iManage or a similar document management system would be an asset.

Perks & Benefits: 100% employer-paid health, dental, and mental health coverage for Firm members and dependents on day one. 15+ vacation days and hybrid work flexibility Parental leave top-up for 26 weeks (after 12 months of full-time employment) Group Retirement Savings Plan with employer match. Apply today.

We thank all applicants for their interest in this role. Only those selected for an interview will be contacted. Thank you for your interest in Linds & Associates Ltd.

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