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Document Management Associate Jobs in Philadelphia, PA

Burlington Stores

Mail Center Associate I

Burlington, NJ · On-site

$15.75 - $18.50/hr

Basic knowledge of recordkeeping and document management procedures. * Experience using FedEx, UPS ... Full-time associates are also eligible for paid time off, paid holidays and a 401(k) plan. We are a ...

Ellman and Associates

Be Seen First

Legal Assistant

Medford, NJ · On-site

Manage case files, maintain accurate records, and organize supporting documentation. * Coordinate ... Associates Law Office.

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All JobsDocument Management Associate JobsDocument Management Associate Jobs in Philadelphia, PA

Document Management Associate information

See Philadelphia, PA salary details

$11

$26

$46

How much do document management associate jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for document management associate in Philadelphia, PA is $26.73, according to ZipRecruiter salary data. Most workers in this role earn between $18.65 and $33.94 per hour, depending on experience, location, and employer.

What is a document management associate?

Document Management Associates are professionals responsible for organizing, maintaining, and securing an organization's documents and records. They ensure that files are properly stored, easy to retrieve, and compliant with regulatory requirements. Their duties often include scanning, indexing, archiving, and managing both physical and digital documents. Additionally, they may assist in developing document management systems and policies to improve workflow and information security.

What are the key skills and qualifications needed to thrive as a document management associate?

To thrive as a Document Management Associate, you need attention to detail, organizational skills, and a background in records management or business administration. Familiarity with document management systems (DMS) such as SharePoint or DocuWare, as well as proficiency in Microsoft Office Suite, is typically required. Strong communication, problem-solving abilities, and discretion make someone stand out in this role. These skills ensure accurate, secure, and efficient handling of documents, which is critical for regulatory compliance and smooth business operations.

What are some common challenges faced by document management associates, and how can they be effectively addressed?

Document Management Associates often encounter challenges such as handling large volumes of documents, ensuring accuracy in data entry, and maintaining compliance with organizational or regulatory standards. Staying organized and using document management software efficiently can help manage workloads and reduce errors. Proactively communicating with team members and staying updated on document control policies are also key strategies for overcoming these challenges and ensuring smooth information flow within the organization.

What is the difference between Document Management Associate vs Data Entry Clerk?

AspectDocument Management AssociateData Entry Clerk
Required CredentialsHigh school diploma; familiarity with document management systemsHigh school diploma; basic computer skills
Work EnvironmentOffice setting, handling digital and physical documentsOffice setting, primarily inputting data into systems
Employer & Industry UsageLegal, healthcare, corporate sectorsVarious industries including retail, healthcare, finance
Common Search & ComparisonYesNo

The main difference is that a Document Management Associate focuses on organizing, maintaining, and retrieving digital and physical documents within specific systems, often requiring familiarity with document management software. In contrast, a Data Entry Clerk primarily inputs data into computer systems, with less emphasis on document organization. Both roles are essential in office environments but serve different functions related to information handling.

What are the most commonly searched types of Document Management jobs in Philadelphia, PA?

The most popular types of Document Management jobs in Philadelphia, PA are:

What cities near Philadelphia, PA are hiring for Document Management Associate jobs?

Cities near Philadelphia, PA with the most Document Management Associate job openings:

Document Management Associate jobs near you
Infographic showing various Document Management Associate job openings in Philadelphia, PA as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, and 3% Contract. Highlights an 86% Physical, 3% Hybrid, and 11% Remote job distribution, with an average salary of $55,591 per year, or $26.7 per hour.

Copy Mail - Regional Support Associate

IST Management Services

Philadelphia, PA • On-site

$19 - $20/hr

Full-time

Re-posted 13 days ago

IST Management rating

5.3

Company rating: 5.3 out of 10

Based on 15 frontline employees who took The Breakroom Quiz

219th of 260 rated facilities management

Job description

Overview
Consider a new career today as a Regional Support Associate - Copy/Mail Team Member with IST Management Services, the fastest-growing, national, facilities management company in the industry. IST Management is a BPO Company (Business Process Outsourcing) specializing in providing solutions for the management of physical and digital information through Facilities Management, eDiscovery, and Electronic Document Management services.
The Opportunity: IST is looking for friendly, service-oriented, customer-focused people with a passion for excellence. We offer professional training, skill enhancement and opportunities to advance toward full time positions.
Position Details:
This position is PT, On-Call and performs office services work in our clients' copy and mail rooms. We also handle hospitality, reception and shipping/receiving. Most often this position leads to full time.
Hours will range per site but most assignments are within 7:30AM- 5:30PM Monday through Friday. No nights or weekends unless there would be special projects.
Our client sites are in the Philadelphia metro area (Delaware Valley) Although this job listing shows Center City(19103) as the location, that zip code was chosen as it sits in the middle of our region. This position supports all of our locations in Center City and the suburbs.
Business professional dress code and standards are required. Access to reliable transportation, including routes not accessible via SEPTA or PATCO. Must have a valid driver's license.
Hourly Compensation: $19.00-$20.00 USD per hour
Fast Track to management:
Many of our current site managers started their employment at IST in this role. The experience gained by working at all of the sites, translates into a well rounded manager candidate.
NOTE: We ask all applicants to complete a pre-recorded interview as part of the evaluation process and those that complete the HireVue are quickly reviewed. You will receive an email prompting you to navigate to our website to submit your HireVue video response to three questions. Please treat this HireVue as a real interview since our clients will review the best applicants.
We will be sending the link to the HireVue through our recruiting software and at times, that email could be captured by your spam filters so, if you are interested in this position, please check your spam folder regularly.
Responsibilities
The Regional Support Associate - Copy/Mail Team Member will be responsible for maintaining the highest levels of customer care while demonstrating a friendly and cooperative attitude, in addition to:
  • Operating mailing, copy and fax equipment
  • Maintain the highest levels of customer care while demonstrating a friendly and cooperative attitude
  • Shipping & Receiving/Ordering supplies
  • Pick-up and deliver mail, parcels, copy jobs and faxes to customers
  • Demonstrate flexibility in satisfying customer demands in a high volume, production environment
  • Consistently adhere to business procedure guidelines as well as all safety procedures
  • Back up IST site personnel for vacations or call outs.

Qualifications
The Regional Support Associate - Copy/Mail Team Member must possess excellent communication skills both verbal and written, is effectively able to work independently and in a team environment, in addition to:
  • Must have access to reliable transportation and a valid driver's license to reach all locations not on public transportation routes
  • High school diploma or equivalent (GED) - College Degree is a plus and allows a fast track plan to management
  • Customer Service/ Hospitality/ Retail background preferred
  • Professional appearance and demeanor
  • Keyboarding and windows environment PC skills
  • Excellent communication skills both verbal and written, especially when covering at receptionist positions.
  • Ability to effectively work individually or in a team environment
  • Lifting up to 55 pounds

IST Management provides reasonable accommodations to individuals with a disability in accordance with applicable law in both the application and employment stages. If you require any accommodation in completing your application for employment, please let us know by informing our Talent Acquisition team at tamteam@istmanagement.com.
Please respect individuals reaching out for accommodations by utilizing the contact information only for this purpose. You will receive correspondence directly from your local IST Management hiring team regarding your application submission and status after submission.
IST is an Equal Opportunity Employer (EOE). We are committed to providing equal employment opportunities to all qualified applicants, regardless of disability or veteran status.

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