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Document Management Associate Jobs in Philadelphia, PA

MEDLOGIX, LLC

Document Management Associate

Trenton, NJ · On-site

$15.92/hr

Document Management Associate REPORTS TO: Document Management Lead/Manager DEPARTMENT: Centralized Support Services/Document Management FLSA STATUS : Non-exempt. Monday to Friday, 8 am to 4:30 pm EST ...

Mondo

Product Management Associate

Middle City West, PA · On-site

$33 - $38/hr

Job Title: Product Management Associate Location-Type: Hybrid (1 day per week on site in ... Create and maintain product documentation, workflows, processes, FAQs, and internal resources ...

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All JobsDocument Management Associate JobsDocument Management Associate Jobs in Philadelphia, PA

Document Management Associate information

See Philadelphia, PA salary details

$11

$26

$46

How much do document management associate jobs pay per hour?

As of Aug 3, 2026, the average hourly pay for document management associate in Philadelphia, PA is $26.73, according to ZipRecruiter salary data. Most workers in this role earn between $18.65 and $33.94 per hour, depending on experience, location, and employer.

What is the difference between Document Management Associate vs Data Entry Clerk?

AspectDocument Management AssociateData Entry Clerk
Required CredentialsHigh school diploma; familiarity with document management systemsHigh school diploma; basic computer skills
Work EnvironmentOffice setting, handling digital and physical documentsOffice setting, primarily inputting data into systems
Employer & Industry UsageLegal, healthcare, corporate sectorsVarious industries including retail, healthcare, finance
Common Search & ComparisonYesNo

The main difference is that a Document Management Associate focuses on organizing, maintaining, and retrieving digital and physical documents within specific systems, often requiring familiarity with document management software. In contrast, a Data Entry Clerk primarily inputs data into computer systems, with less emphasis on document organization. Both roles are essential in office environments but serve different functions related to information handling.

What are the key skills and qualifications needed to thrive as a Document Management Associate, and why are they important?

To thrive as a Document Management Associate, you need attention to detail, organizational skills, and a background in records management or business administration. Familiarity with document management systems (DMS) such as SharePoint or DocuWare, as well as proficiency in Microsoft Office Suite, is typically required. Strong communication, problem-solving abilities, and discretion make someone stand out in this role. These skills ensure accurate, secure, and efficient handling of documents, which is critical for regulatory compliance and smooth business operations.

What are Document Management Associates?

Document Management Associates are professionals responsible for organizing, maintaining, and securing an organization's documents and records. They ensure that files are properly stored, easy to retrieve, and compliant with regulatory requirements. Their duties often include scanning, indexing, archiving, and managing both physical and digital documents. Additionally, they may assist in developing document management systems and policies to improve workflow and information security.

What are some common challenges faced by Document Management Associates, and how can they be effectively addressed?

Document Management Associates often encounter challenges such as handling large volumes of documents, ensuring accuracy in data entry, and maintaining compliance with organizational or regulatory standards. Staying organized and using document management software efficiently can help manage workloads and reduce errors. Proactively communicating with team members and staying updated on document control policies are also key strategies for overcoming these challenges and ensuring smooth information flow within the organization.
Document Management Associate jobs near you
Infographic showing various Document Management Associate job openings in Philadelphia, PA as of July 2026, with employment types broken down into 1% As Needed, 70% Full Time, 27% Part Time, 1% Temporary, and 1% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $55,591 per year, or $26.7 per hour.

Document Management Associate

MEDLOGIX, LLC

Trenton, NJ • On-site

$15.92/hr

Full-time

Posted 10 days ago

Job description

JOB TITLE: Document Management Associate

REPORTS TO: Document Management Lead/Manager

DEPARTMENT: Centralized Support Services/Document Management

FLSA STATUS: Non-exempt. Monday to Friday, 8 am to 4:30 pm EST

OVERVIEW: To assist in the daily operations by processing both incoming and outgoing mail communications.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Receives, identifies, and delivers incoming packages internally.
  • Opens incoming mail and process it accordingly.
  • Meter mail and maintain meter machine reports.
  • Send UPS packages as instructed.
  • Fold letters and stuff envelopes.
  • Faxing, emailing, or scanning documentation as instructed.
  • Sorting, looking up, and counting various documents.
  • Process outgoing IME Certified letter as needed. as needed
  • Receive, log and process incoming certified mail as needed.
  • Send outgoing mail from Document Mgmt. email as needed.
  • Cover Reception desk as needed.
  • Print outgoing letters using Automate, as needed
  • Run and maintain the folder inserter, as needed
  • Monitor and process “Return to Sender” workflow, as needed
  • Performs additional duties as directed by Document Management Lead or Manager.

SKILLS:

  • Proficient in Microsoft Office and Outlook, at a mid- level or above
  • Organizational skills
  • Data Entry Skills
  • Excellent written and verbal communication skills
  • Attentive to details
  • Ability to follow instructions.
  • Demonstrate the ability to do multiple tasks, prioritize effectively, and successfully fulfill work assignments.
  • Proficient computer skills (create folders, open attachments, drag/drop PDF’ s, open/download information from CD’s & flash drives)

EDUCATION, EXPERIENCE AND TRAINING:

  • High School Diploma required.
  • Previous experience with Document Handling
  • Prior experience in performing office-related tasks such as faxing, emailing, and scanning documents.

PHYSICAL DEMANDS:

  • Carrying, Lifting, Standing, and sitting for extended periods of time.

8 am to 4:30 pm
8 hours