ZipRecruiter

Log In

1

Document Management Associate Jobs in Philadelphia, PA

Actalent

Clinical Trial Associate - Hybrid

Bala Cynwyd, PA · Hybrid

$31.50 - $43/hr

Clinical Trial Associate The Clinical Trial Associate (CTA) supports the Director of Clinical ... Collaborate with Document Management to implement and maintain Trial Master File (TMF ...

Cipriani & Werner

Associate

Blue Bell, PA · On-site

$110K - $140K/yr

The Philadelphia Office in Blue Bell, PA is looking for a General Liability Associate Attorney to ... Proficiency in Microsoft Office 365, ProLaw, Excel, and e-document management software preferred.

Cipriani-

Associate

Center Square, PA · On-site

$110 - $140/hr

The Philadelphia Office in Blue Bell, PA is looking for a General Liability Associate Attorney to ... Proficiency in Microsoft Office 365, ProLaw, Excel, and e-document management software preferred.

previous pagenext page

Showing results 21-40

All JobsDocument Management Associate JobsDocument Management Associate Jobs in Philadelphia, PA

Document Management Associate information

See Philadelphia, PA salary details

$11

$26

$46

How much do document management associate jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for document management associate in Philadelphia, PA is $26.73, according to ZipRecruiter salary data. Most workers in this role earn between $18.65 and $33.94 per hour, depending on experience, location, and employer.

What is a document management associate?

Document Management Associates are professionals responsible for organizing, maintaining, and securing an organization's documents and records. They ensure that files are properly stored, easy to retrieve, and compliant with regulatory requirements. Their duties often include scanning, indexing, archiving, and managing both physical and digital documents. Additionally, they may assist in developing document management systems and policies to improve workflow and information security.

What are the key skills and qualifications needed to thrive as a document management associate?

To thrive as a Document Management Associate, you need attention to detail, organizational skills, and a background in records management or business administration. Familiarity with document management systems (DMS) such as SharePoint or DocuWare, as well as proficiency in Microsoft Office Suite, is typically required. Strong communication, problem-solving abilities, and discretion make someone stand out in this role. These skills ensure accurate, secure, and efficient handling of documents, which is critical for regulatory compliance and smooth business operations.

What are some common challenges faced by document management associates, and how can they be effectively addressed?

Document Management Associates often encounter challenges such as handling large volumes of documents, ensuring accuracy in data entry, and maintaining compliance with organizational or regulatory standards. Staying organized and using document management software efficiently can help manage workloads and reduce errors. Proactively communicating with team members and staying updated on document control policies are also key strategies for overcoming these challenges and ensuring smooth information flow within the organization.

What is the difference between Document Management Associate vs Data Entry Clerk?

AspectDocument Management AssociateData Entry Clerk
Required CredentialsHigh school diploma; familiarity with document management systemsHigh school diploma; basic computer skills
Work EnvironmentOffice setting, handling digital and physical documentsOffice setting, primarily inputting data into systems
Employer & Industry UsageLegal, healthcare, corporate sectorsVarious industries including retail, healthcare, finance
Common Search & ComparisonYesNo

The main difference is that a Document Management Associate focuses on organizing, maintaining, and retrieving digital and physical documents within specific systems, often requiring familiarity with document management software. In contrast, a Data Entry Clerk primarily inputs data into computer systems, with less emphasis on document organization. Both roles are essential in office environments but serve different functions related to information handling.

What are the most commonly searched types of Document Management jobs in Philadelphia, PA?

The most popular types of Document Management jobs in Philadelphia, PA are:

What cities near Philadelphia, PA are hiring for Document Management Associate jobs?

Cities near Philadelphia, PA with the most Document Management Associate job openings:

Document Management Associate jobs near you
Infographic showing various Document Management Associate job openings in Philadelphia, PA as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, and 3% Contract. Highlights an 86% Physical, 3% Hybrid, and 11% Remote job distribution, with an average salary of $55,591 per year, or $26.7 per hour.

Site Management Associate I

PSI CRO

King Of Prussia, PA • On-site

Full-time

This job post has expired today. Applications are no longer accepted.

Job description

Company Description
We are the company that cares - for our staff, for our clients, for our partners and for the quality of the work we do. A dynamic, global company founded in 1995, we bring together more than 2,800+ driven, dedicated and passionate individuals. We work on the frontline of medical science, changing lives, and bringing new medicines to those who need them.
Job Description
Hybrid role in King of Prussia, PA
Site Management
  • Ensures exchange of information and documentation with sites and vendors
  • Ensures order, receipt, inventory storage, distribution, return/recall and reconciliation of clinical supplies
  • Ensures regulatory and ethics committee submissions and notifications
  • Ensures proper administration of sites and vendors payments
  • Coordinates preparation for and follow-up on site, TMF and systems' audits and inspections
  • Reviews and coordinates site-specific query resolution
  • Reviews and coordinates site-specific EDC completion and provides the site Monitor with regular updates on the completion status

Other Communication
  • Exchanges information and documentation with other departments
  • Supports the organization of internal team meetings including preparation of agendas and minutes
  • Supports the organization of Investigator Meetings
  • Maintains study-specific and corporate tracking systems
  • Serves as the sites' primary contact point
  • Serves as the primary sites' contact point for vendors, study supplies, and access management
  • Ensures communication between the sites and off-site facilities

Training
  • Arranges and tracks initial and on-going project training for site teams in all vendor-related systems
  • Provides training in courier management and study supplies ordering to the site team

Document Management
  • Checks the TMF on a site and a country level regularly and files pending documents
  • Prepares, distributes, and updates Investigator Site Files (ISF) and ISF checklists
  • Provides Monitors with ISF documents to be filed in the ISF prior to each monitoring visit
  • Revises and checks translations status

Safety Management
  • Ensures proper safety information flow with the investigative sites.

CTMS Management
  • Updates CTMS with lacking project information
  • Assists the Monitors in their prompt completion of all subject event and site event information in CTMS
  • Assists the Monitors in their meeting deadlines for site visits, visit reports and visit letter dates information recording in CTMS
  • Tracks the resolution status of site issues and action items in CTMS

Vendor Management
  • Ensures that pre-study testing (dummy scans, MRI/CT qualification questionnaires, test ECGs, etc.) of local site facilities is completed
  • Tracks vendor-related supplies (lab kits, ECG electrodes, CDs for scans, etc.) on a site level

Other departmental assignments, as necessary
Qualifications
College or university degree or an equivalent combination of education, training and experience that presents the required knowledge, skills and abilities is considered sufficient.
Minimum 2 year experience within the clinical research industry, corporate or academic environment where administrative experience and technical skills have been gained.
  • Basic proficiency in MS Word.
  • Basic proficiency in MS Excel.
  • Basic proficiency in MS Outlook.
  • Basic proficiency in MS Power Point.
  • Knowledge (following proper training) of applicable software and project specific systems.
  • Basic typing skills in English (min. 40 words per minute)

Additional Information
For this position, PSI is not hiring individuals who require work visa for employment or continued employment now or anytime in the future.
All your information will be kept confidential according to EEO guidelines.

Apply