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Document Management Associate Jobs in New York (NOW HIRING)

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Care Management Associate

New York, NY

$28 - $30/hr

Track and monitor members' documentation required for authorization and re-authorization of ... Pay range: $16.48 hrly -$20.61 hrly The Care Management Associate, under the direction of the CMA ...

Apple Bank

Management Associate

Garden City, NY

$30.22 - $42.31/hr

Pay Range: $55,000 - $77,000/$30.22/hr - $42.31 The Management Associate participates in a 6-to-18 ... Notarize legal documents for bank customers. * Perform other job-related duties or special projects ...

KPF

Document Controller

New York, NY · On-site

$50K - $60K/yr

Collaborate with project teams to identify documentation needs and provide training on document management systems. Qualifications: Required: * 1-3 years of Construction Admin Experience * Associate ...

Fordham Bedford

Property Management Associate

Bronx, NY

$16 - $19.25/hr

Under the supervision of a Senior Property Manager the Property Managment Associate will get ... Prepares spreadsheets, presentations, and contract documents as requested; * Faxes, files, scans ...

Fiserv, Inc.

Product Management Associate

New York, NY · On-site

$90K - $144K/yr

Job Title Product Management Associate What does a successful Product Management Analyst do at ... Help with documentation and reporting of product performance, * Draft PRDs (Product Requirement ...

Fordham Bedford

Property Management Associate

Bronx, NY

$16 - $19/hr

Under the supervision of a Senior Property Manager the Property Managment Associate will get ... Prepares spreadsheets, presentations, and contract documents as requested; Faxes, files, scans and ...

Monitise

Product Management Associate

New York, NY · On-site

$90K - $144K/yr

Job Title Product Management Associate What does a successful Product Management Analyst do at ... Help with documentation and reporting of product performance, * Draft PRDs (Product Requirement ...

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Document Management Associate information

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$12

$28

$50

How much do document management associate jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for document management associate in New York is $28.98, according to ZipRecruiter salary data. Most workers in this role earn between $20.24 and $36.83 per hour, depending on experience, location, and employer.

What is a document management associate?

Document Management Associates are professionals responsible for organizing, maintaining, and securing an organization's documents and records. They ensure that files are properly stored, easy to retrieve, and compliant with regulatory requirements. Their duties often include scanning, indexing, archiving, and managing both physical and digital documents. Additionally, they may assist in developing document management systems and policies to improve workflow and information security.

What are the key skills and qualifications needed to thrive as a document management associate?

To thrive as a Document Management Associate, you need attention to detail, organizational skills, and a background in records management or business administration. Familiarity with document management systems (DMS) such as SharePoint or DocuWare, as well as proficiency in Microsoft Office Suite, is typically required. Strong communication, problem-solving abilities, and discretion make someone stand out in this role. These skills ensure accurate, secure, and efficient handling of documents, which is critical for regulatory compliance and smooth business operations.

What are some common challenges faced by document management associates, and how can they be effectively addressed?

Document Management Associates often encounter challenges such as handling large volumes of documents, ensuring accuracy in data entry, and maintaining compliance with organizational or regulatory standards. Staying organized and using document management software efficiently can help manage workloads and reduce errors. Proactively communicating with team members and staying updated on document control policies are also key strategies for overcoming these challenges and ensuring smooth information flow within the organization.

What is the difference between Document Management Associate vs Data Entry Clerk?

AspectDocument Management AssociateData Entry Clerk
Required CredentialsHigh school diploma; familiarity with document management systemsHigh school diploma; basic computer skills
Work EnvironmentOffice setting, handling digital and physical documentsOffice setting, primarily inputting data into systems
Employer & Industry UsageLegal, healthcare, corporate sectorsVarious industries including retail, healthcare, finance
Common Search & ComparisonYesNo

The main difference is that a Document Management Associate focuses on organizing, maintaining, and retrieving digital and physical documents within specific systems, often requiring familiarity with document management software. In contrast, a Data Entry Clerk primarily inputs data into computer systems, with less emphasis on document organization. Both roles are essential in office environments but serve different functions related to information handling.

What are the most commonly searched types of Document Management jobs in New York?

The most popular types of Document Management jobs in New York are:

What cities in New York are hiring for Document Management Associate jobs?

Cities in New York with the most Document Management Associate job openings:

Document Management Associate jobs near you
Infographic showing various Document Management Associate job openings in New York as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 15% Part Time, and 2% Contract. Highlights an 84% Physical, 2% Hybrid, and 14% Remote job distribution, with an average salary of $60,271 per year, or $29 per hour.

Sr. Manager/ Associate Director Document & Change Mangement

Lynkx Staffing LLC

Saddle Brook, NJ

Full-time

Re-posted 9 days ago

Job description

Sr. Manager/ Associate Director Document & Change ManagementAllendale, NJ The Senior Manager Documentation & Change Management will assist with the overall leadership and implementation of global Document Management and Control and the Change Control Management program designed to comply with applicable laws and regulations. This position has accountability for development and oversight of global quality documents, the structure of the program, and the design, implementation and continuous improvement of electronic document management systems. This position also has responsibility for oversight of the regional Change Management system and accountability for the design, implementation, administration, and continuous improvement of the electronic change management system.
  • Responsible for the development of systematic control and management processes for GxP documents throughout their lifecycle and for establishing procedures to ensure records (paper and electronic) are maintained in compliance with global regulatory and legal requirements, as well as site requirements and procedures.
  • Responsible and accountable for the development, deployment and implementation of effective and efficient standards, procedures, and best practices for global and site documentation management and control including periodic review, change process, retention and archival.
  • Maintains the global Quality Manual and global Quality Standards, and any associated global policies, reports, or documents.
  • Assists in developing the overall global Quality Standards strategy and implementing the quality documentation hierarchy for global and site documentation, including development of process for gap assessments and implementation planning.
  • Engages process owners and SMEs to ensure quality standards are appropriately defined, implemented, and/or updated to include current regulatory strategy and are contemporaneous with industry standards.
  • Leads the development of reporting on quality standards implementation across all functions.
  • Accountable for development and management of effective documentation system KPIs, metrics, management review, and proactive issue identification and resolution.
  • Partners, educates, and collaborates with Documentation Control, QA, and SOP authors/owners in other functional areas for the development, deployment and maintenance of the document management program and records retention schedule.
  • Business process owner for the electronic documentation management system. Partner with IT to implement, administer, maintain, and continuously improve the electronic documentation management system.
  • Manages the document change request system at the global and regional level and provides guidance at the site level.
  • Provides support during internal and external audits, including Regulatory Health Authority inspections.
  • Ensures the documentation system is scalable and flexible to support initiatives and communicates effectively with all cross functional and regional stakeholders on matters related to the documentation system and e-DMS.
Change System Management:
  • Serves as subject matter expert for the regional change control system and associated requirements.
  • Develops standards and guidelines for change control inputs and requirements needed to support change control requests.
  • Oversees and administers the Change Control Board for regional/global Change Control requests and provides guidance at the site level.
  • Leads the electronic change management governance process and serves as administrator to the e-system.
  • Interfaces with IT as the Business Process Owner for the electronic change management system. Develops and prioritizes system enhancements and added functionality based on business need.
  • As needed, works Quality Assurance and functional area representatives or responsible change owners to develop change management strategies.
  • Develops and provide reports on change management process and progress for global dashboard.
  • This role may have direct reports. The role also functions as an individual contributor role in a heavily matrixed environment.
  • Incumbent will be expected to complete all assigned GxP and Compliance related training in accordance with assigned due dates.
  • Phone conferences outside of normal working hours is required in order to interact with global counterparts.
  • Travel is required at approximately 15%.
REQUIREMENTS
  • BA/BS in the Life Sciences is required. MS degree in Life Sciences a plus.
  • 7-10+ years experience in Document Management and Control and 3-5 years experience in Change Management in FDA-regulated, GxP-related Industry is required.
  • Comprehensive knowledge of document control principles, data integrity principles, and good documentation practices a must.
  • Demonstrated experience with implementation and management of electronic document management systems required.
  • Working knowledge of electronic change management systems or e-QMS required.
  • Experience with writing and approving Standard Operating Procedures and Quality Standards.
  • Ability to drive Quality projects for continuous improvement.
  • Thorough knowledge of ICH Guidelines and FDA cGMPs and Guidelines is required.
  • Knowledge of European and Japanese Health Authority requirements is a plus.
  • Ability to work independently with minimal supervision is required.
  • Demonstrated ability to interact and communicate effectively with peers, senior management, regulatory officials, and auditors. Proven interpersonal skills with face to face and remote teams.
  • Position will be filled at level commensurate with experience.
  • Strong computer skills are required.
  • Excellent oral, written, and verbal communication skills are required.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.