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Document Management Associate Jobs in California

Cumming Group

Document Control Manager

Los Angeles, CA · On-site

$95K - $126K/yr

Associate's degree or Bachelor's degree in Business Administration, Construction Management, Engineering, Architecture, or related field. * Minimum five (5) years of document control experience on ...

H Mart

Facility Management Associate

Whittier, CA · On-site

$52K - $55K/yr

Schedule and document maintenance and repairs on equipment * Coordinate with outside contractors for the service and repairs Qualifications / Skills: * BS/BA in Management or Accounting ...

IRA Capital LLC

02-ASSET MANAGEMENT ASSOCIATE

Irvine, CA · On-site

$17.75 - $23.75/hr

The Associate Asset Manager will directly support one vice president of asset management, one ... documents, and purchase and sale agreements • Develop and implement standards and tenant ...

Shine Associates LLC

Asset Management Analyst

Oakland, CA · On-site

$100K - $125K/yr

POSITION SPECIFICATION ASSET MANAGEMENT ANALYST Shine Associates, LLC has been retained to search ... Conduct due diligence of legal documents, financial reports, operating projections, sales comps ...

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All JobsDocument Management Associate JobsDocument Management Associate Jobs in California

Document Management Associate information

See California salary details

$11

$26

$45

How much do document management associate jobs pay per hour?

As of Aug 17, 2026, the average hourly pay for document management associate in California is $26.14, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $33.22 per hour, depending on experience, location, and employer.

What is a document management associate?

Document Management Associates are professionals responsible for organizing, maintaining, and securing an organization's documents and records. They ensure that files are properly stored, easy to retrieve, and compliant with regulatory requirements. Their duties often include scanning, indexing, archiving, and managing both physical and digital documents. Additionally, they may assist in developing document management systems and policies to improve workflow and information security.

What are the key skills and qualifications needed to thrive as a document management associate?

To thrive as a Document Management Associate, you need attention to detail, organizational skills, and a background in records management or business administration. Familiarity with document management systems (DMS) such as SharePoint or DocuWare, as well as proficiency in Microsoft Office Suite, is typically required. Strong communication, problem-solving abilities, and discretion make someone stand out in this role. These skills ensure accurate, secure, and efficient handling of documents, which is critical for regulatory compliance and smooth business operations.

What are some common challenges faced by document management associates, and how can they be effectively addressed?

Document Management Associates often encounter challenges such as handling large volumes of documents, ensuring accuracy in data entry, and maintaining compliance with organizational or regulatory standards. Staying organized and using document management software efficiently can help manage workloads and reduce errors. Proactively communicating with team members and staying updated on document control policies are also key strategies for overcoming these challenges and ensuring smooth information flow within the organization.

What is the difference between Document Management Associate vs Data Entry Clerk?

AspectDocument Management AssociateData Entry Clerk
Required CredentialsHigh school diploma; familiarity with document management systemsHigh school diploma; basic computer skills
Work EnvironmentOffice setting, handling digital and physical documentsOffice setting, primarily inputting data into systems
Employer & Industry UsageLegal, healthcare, corporate sectorsVarious industries including retail, healthcare, finance
Common Search & ComparisonYesNo

The main difference is that a Document Management Associate focuses on organizing, maintaining, and retrieving digital and physical documents within specific systems, often requiring familiarity with document management software. In contrast, a Data Entry Clerk primarily inputs data into computer systems, with less emphasis on document organization. Both roles are essential in office environments but serve different functions related to information handling.

What are the most commonly searched types of Document Management jobs in California?

The most popular types of Document Management jobs in California are:

Document Management Associate jobs near you
Infographic showing various Document Management Associate job openings in California as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 14% Part Time, 2% Temporary, and 2% Contract. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution, with an average salary of $54,369 per year, or $26.1 per hour.

Document Control Manager

Cumming Group

Los Angeles, CA • On-site

$95K - $126K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 6 days ago

Job description

At Cumming Group, you will work on some of the world's most exciting projects in a dynamic environment where your success is measured by the impact you make. We are one of the fastest-growing project and cost management consultancies in the United States, as reflected in our top 10 rankings in ENR. With over 60 offices globally, an extremely diverse project portfolio, and double-digit year-over-year revenue growth, the opportunities to make your mark are limitless!
We are currently hiring a Document Control Manager located in Southern California. This position will establish and administer document controls for a public works capital improvement program, ensuring that project records are complete, current, and retrievable across all stakeholders. This position is a program-wide role and is not assigned to a single project. This is a high-impact, high visibility role supporting both internal teams and client resources towards successful project outcomes and we encourage talented professionals to apply.
Essential Duties & Responsibilities:
  • Establish and maintain the document control system, file structure, and naming conventions across the portfolio.
  • Administer submittal, request-for-information, and change order logs.
  • Control drawing and specification revisions and maintain current-set integrity.
  • Manage contract document repositories, access permissions, and version history across multiple consultant firms.
  • Maintain records retention in conformance with our client's policy and applicable public records requirements.
  • Support implementation and administration of our client's web-based project management tools.
  • Prepare document packages for audits, Department of Finance review, and public records requests.
  • Train consultants and our client's users on document control procedures.
  • Collaborate with cross-functional departments, vendors, and contractors to ensure timely implementation of changes to controlled documents.

Knowledge & Skills Required:
  • Experience with setting up and maintaining a project filing system.
  • Experience with record retention, protection, retrieval, transfer and disposal.
  • Ability to manage confidential project information.
  • Utilize effective written and oral communication skills.
  • Hold self accountable to individual and team goals.
  • Consistently communicates and collaborates with team members and clients.
  • Demonstrate ability to be dependable, diligent, and thorough.
  • Exercise creativity and resourcefulness in managing the project effectively in a compressed timeframe.

Preferred Education and Experience:
  • Associate's degree or Bachelor's degree in Business Administration, Construction Management, Engineering, Architecture, or related field.
  • Minimum five (5) years of document control experience on capital construction projects.
  • Demonstrated experience with document management platforms (Procore, e-Builder, Aconex, SharePoint, or comparable).
  • Public-sector records retention experience preferred.

#LI-SV1
Cumming Group is committed to providing Equal Employment Opportunity in its personnel policies and practices. It is Cumming Group's policy to recruit, hire, train and promote Team Members and applicants for employment without regard to race, color, creed, religion, age, sex, marital status, registered domestic partner status, genetic information, sexual preference, sexual orientation, gender (including gender expression and gender identity), pregnancy (including childbirth or related medical conditions, including breastfeeding), military service, national origin, ancestry, citizenship, physical disability, mental disability, veteran status or any other protected classification under federal, state, or local law. All such decisions are based on (1) individual merit, qualifications, and competence as they relate to the particular position, and (2) promotion of the principle of equal employment opportunity.
All other terms and conditions of employment, such as compensation, benefits, transfers, layoff, return from layoff, training, education, and social and recreational programs, are administered without regard to the characteristics described above. To this end, Cumming Group complies with all provisions of Title VII of the Civil Rights Act of 1964 as amended, all of the rules, regulations and relevant orders of the Secretary of Labor, and all similar state and local laws.
The salary range for this full-time role is $95,000.00-$126,666.68 per year. Ranges are determined based on the position, geography, client and industry experience and level, and represent a good faith effort to provide a fair and equitable salary. This range reflects base salary only, and not the total compensation package. Cumming Group reserves the right to pay more or less than the posted range, depending on a candidate's experience, skills, and qualifications, including client requirements.
In addition to base salary, Cumming Group offers a comprehensive benefits package including:
  • Medical
  • Dental Insurance
  • Vision Insurance
  • 401(k)
  • 401(k) Matching
  • Paid Time Off
  • Paid Holidays
  • Short and long-term disability
  • Employee Assistance Program

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