Document Management Assistant Jobs in Ridgefield, NJ

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Job Description:

Position Summary

The Assistant Project Manager will support the delivery of the Hudson Tunnel Project, working closely with NJ TRANSIT, the Gateway Development Commission, and project partners. This role involves assisting with project controls, compliance, coordination, reporting, and field management to ensure successful package delivery and adherence to all technical, regulatory, and contractual requirements.

Key Responsibilities

• Project Coordination & Team Support
  • Maintain efficient organizational and reporting structures for project personnel.
  • Advise on staffing changes and support team management.
  • Assist with contract administration and coordination with project partners.
  • Participate in steering committee and technical standards meetings, supporting integration of package activities into the broader project.
• Agency & Stakeholder Support
  • Assist with procurement coordination, technical and project management issues, and scope packaging decisions.
  • Identify and provide relevant documents in response to public records requests.
  • Schedule and conduct progress meetings, publish meeting minutes, and assist in developing presentations, technical briefings, and reports.
  • Respond to special requests and technical evaluations, including environmental and preliminary design reviews.
• Compliance & Environmental Management
  • Support development and implementation of environmental monitoring and compliance programs.
  • Assist with NEPA evaluations and reviews of proposed package changes.
  • Implement environmental control processes and hazardous materials tracking.
  • Review construction environmental control plans and support soils and materials management.
  • Assist with grants administration, Buy America compliance, and community engagement activities.
• Project Controls & Reporting
  • Support implementation of project controls, schedule management, cost estimating, and budget management.
  • Update risk registers and assessment reports.
  • Assist with document and records controls, change management, and dispute resolution.
  • Monitor and document package status, including daily, monthly, and quarterly reports on safety, quality, progress, and compliance.
  • Review and verify contractor invoicing and maintain construction documents.
• Package Delivery & Field Management
  • Assist with interface management, coordination of stakeholders, and planning/tracking activities impacting the package.
  • Support site supervision and field management, ensuring compliance with construction management plans.
  • Review and process construction documents, precondition surveys, and mitigation plans.
  • Support safety management, review safety and security plans, and assist with response plans for safety events.
• Quality Assurance & Testing
  • Support implementation of quality management plans and conduct quality audits.
  • Verify contractor compliance with testing and inspection plans, coordinate materials testing, and manage quality documentation and reporting.
  • Support planning and implementation of testing and commissioning for package systems.
• Design & BIM Support
  • Assist with reviews of design documents, advising on constructability, feasibility, value engineering, and compliance with design standards.
  • Support development and implementation of BIM technologies and processes.
• Close-out & Asset Management
  • Assist with package and contract close-out, including punch-list resolution, completion certificates, warranty tracking, and as-built reviews.
  • Support asset maintenance planning and provide expert advice on maintenance strategies.

Qualifications

• Education & Experience
  • Bachelor's degree in engineering, construction management, architecture, or a related field.
  • Minimum 5+ years of experience in project management or construction management, preferably on large-scale infrastructure or transportation projects.
  • Experience with federally funded projects and compliance with environmental and regulatory frameworks is preferred.
• Technical Skills
  • Knowledge of project controls, scheduling, cost estimating, and document management.
  • Familiarity with environmental compliance, safety management, and quality assurance processes.
  • Proficiency with project management software and BIM technologies.
• Project Management & Communication
  • Strong organizational, analytical, and problem-solving skills.
  • Ability to coordinate multidisciplinary teams and manage multiple tasks simultaneously.
  • Excellent written and verbal communication skills for stakeholder engagement and reporting.
• Compliance & Quality
  • Understanding of federal, state, and local codes, standards, and permitting processes.
  • Experience in change management, risk management, and dispute resolution.

Preferred Attributes

• Experience working on tunnel, rail, or major transportation infrastructure projects.
• Ability to proactively identify issues, mitigate risks, and drive continuous improvement.
• Commitment to safety, sustainability, and innovation in project delivery.

Security Clearance Requirement:

NoneThis position is part of our Critical Infrastructure team.For more than 80 years, our experts have designed and delivered the critical infrastructure that connects and protects communities around the world. We work in collaborative teams, both within the company and with our partners and customers, to plan, design, build, and modernize infrastructure. We take special pride in projects and solutions that improve communities as well as people's quality of life by promoting economic growth, enhancing mobility, and increasing sustainability and resiliency. Powered by our people, we provide the imagination necessary to support our customers' visions-and to help them see what's next!Salary Range: $103,500.00 - $181,100.00We value our employees and want our employees to take care of their overall wellbeing, which is why we offer best-in-class benefits such as medical, dental, vision, paid time off, Employee Stock Ownership Plan (ESOP), 401(k), life insurance, flexible work schedules, and holidays to fit your busy lifestyle!Parsons is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status or any other protected status.We truly invest and care about our employee's wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest-APPLY TODAY!

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