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Document Coordinator Jobs in Springfield, IL (NOW HIRING)

Gentiva Hospice

Volunteer Coordinator

Springfield, IL · On-site

$23.70 - $27.90/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Maintain accurate and up-to-date volunteer records, including visit documentation, evaluations, and ... Apply today to become a Volunteer Coordinator and lead a program that brings hope, comfort, and ...

INB, N.A.

Commercial Loan Coordinator

Springfield, IL · On-site

$55K - $60K/yr

  • Medical

  • Dental

  • Vision

  • Life

Job Summary The Commercial Loan Coordinator is responsible for supporting the commercial lending ... Prepare, review, and coordinate documentation for commercial loan closings. * Order and track ...

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Showing results 21-40

All JobsDocument JobsDocument Coordinator JobsDocument Coordinator Jobs in Springfield, IL

Document Coordinator information

See Springfield, IL salary details

$13

$25

$42

How much do document coordinator jobs pay per hour?

As of Aug 12, 2026, the average hourly pay for document coordinator in Springfield, IL is $25.55, according to ZipRecruiter salary data. Most workers in this role earn between $19.52 and $30.48 per hour, depending on experience, location, and employer.

What is the difference between Document Coordinator vs Document Specialist?

AspectDocument CoordinatorDocument Specialist
CredentialsHigh school diploma or equivalent; some roles may require a certification in document managementSimilar credentials; often requires certification in document control or records management
Work EnvironmentOffice settings, corporate or healthcare environmentsOffice settings, industries like healthcare, legal, or engineering
Employer & Industry UsageCommon in corporate, healthcare, legal sectorsUsed in similar industries, often with more technical focus
Primary ResponsibilitiesOrganizing, managing, and maintaining documents; coordinating document flowCreating, reviewing, and ensuring accuracy of documents; technical document control

While both roles involve managing documents, a Document Coordinator primarily focuses on organizing and coordinating document flow within an organization. A Document Specialist often handles more technical aspects, including creating and reviewing documents to ensure accuracy. The roles overlap in credentials and work environment, but differ in scope and technical focus.

What is a document coordinator?

Document Coordinators are professionals responsible for managing, organizing, and maintaining documents within an organization. They ensure that all documents are accurate, up-to-date, and accessible to authorized personnel. Their duties often include document control, version management, compliance with regulatory standards, and supporting teams with documentation needs. Document Coordinators play a crucial role in industries like healthcare, construction, and pharmaceuticals, where proper documentation is essential for legal and operational purposes.

What skills and qualifications are needed to thrive as a document coordinator?

To thrive as a Document Coordinator, you need strong organizational skills, attention to detail, and experience with document management practices, often supported by an associate’s or bachelor’s degree in a related field. Familiarity with document management systems (DMS) like SharePoint, proficiency in Microsoft Office Suite, and knowledge of compliance standards are typically required. Excellent communication, time management, and the ability to work collaboratively make someone stand out in this role. These skills ensure accurate document control, regulatory compliance, and efficient workflow within an organization.

How does a document coordinator typically collaborate with other departments to ensure document accuracy and compliance?

Document Coordinators frequently work cross-functionally with departments such as Quality Assurance, Regulatory Affairs, and Operations to gather, review, and maintain critical documentation. They are responsible for ensuring that documents adhere to company standards and regulatory requirements, which often involves coordinating revisions, obtaining approvals, and facilitating audits. Effective communication and attention to detail are essential, as the role requires balancing input from multiple stakeholders while meeting strict deadlines. This collaborative environment supports both organizational compliance and efficient workflow.
What are popular job titles related to Document Coordinator jobs in Springfield, IL? For Document Coordinator jobs in Springfield, IL, the most frequently searched job titles are:
What job categories do people searching Document Coordinator jobs in Springfield, IL look for? The top searched job categories for Document Coordinator jobs in Springfield, IL are:
What cities near Springfield, IL are hiring for Document Coordinator jobs? Cities near Springfield, IL with the most Document Coordinator job openings:
Document Coordinator jobs near you
Infographic showing various Document Coordinator job openings in Springfield, IL as of August 2026, with employment types broken down into 2% As Needed, 71% Full Time, 22% Part Time, and 5% Contract. Highlights an 92% Physical, 2% Hybrid, and 6% Remote job distribution, with an average salary of $53,147 per year, or $25.6 per hour.

Front Desk Coordinator/Reception

Vision Care Associates (C)

Springfield, IL

$15/hr

Full-time

Re-posted 5 hours ago

Job description

The key functional responsibility of the Front Desk Coordinator is to manage the first impression of the practice for all patients and guests.  As the Front Desk Coordinator is the usually the first interaction a patient or guest has with the practice, displaying the brand value and reputation is of highest importance.

The Front Desk Coordinator is responsible for welcoming all new and existing patients and guests to the practice.  This may occur via front desk reception, telephone, email, etc.  The Front Desk Coordinator ensures efficient patient flow within the practice and maintains a full appointment schedule.

The Front Desk Coordinator will check-in and check-out patients and be responsible for collection of patient fees at time of service.

The Front Desk Coordinator is responsible for maintaining the reception area in a way that is consistent with the practice’s brand.

Responsibilities

Job Responsibilities:

  • Initiate an exceptional patient experience
  • Greet all patients and guests to the practice
  • Answer the telephone and direct incoming calls
  • Schedule appointments and maintaining a full appointment schedule
  • Keep the Optometrist(s) on schedule and maintaining efficient patient flow
  • Appointment confirmation and recall reminders
  • Receiving all incoming mail
  • Reports to management/leadership on the status of appointment schedule
  • Reports to management/leadership any patient challenges or complaints, likewise maintains and documents all patient testimonials
  • Perform other duties as required
Required Skills

Competencies:

Frequent Interaction with Others
Must demonstrate the ability to manage multiple interruptions on a continual basis, always maintaining friendly interactions with team members, patients and guests of the practice.

Customer Orientation
The Front Desk Coordinator should be patient focused and displays a desire work within the practice’s brand values to deliver exceptional customer service.

Team Player
Exhibits the ability to work well within the team environment, supporting all members of the team in delivering on the patient experience.

Brand Championship
As the first point of contact, the Front Desk Coordinator must consistently display behaviors that champion the brand value proposition of the practice.

Detail Orientation
Must have the ability to maintain a high level of detail orientation despite frequent interruptions.  Accuracy and diligence with regard to patient records, scheduling and file maintenance is required.

Pace of the Environment
Must be able to work at a fast pace.Effectively handling multiple tasks at one time, focusing on patient flow and experience.

Supervision        

Under supervision of the Office Manager.  Must be able to complete duties without close supervision.


Confidentiality

Will be exposed to confidential information disclosure of which would be contrary to the best interest of the organization and professional ethics.