Document Control Assistant Jobs in Annapolis, MD

Herzog Contracting Corp. is currently seeking a Document Control Specialist in Washington, D.C. to join our team.
The pay range for this position is $110,000.00 - $135,000.00 annually. The pay range for this position is for the project assignment at Ivy City Yard.

Duties and Responsibilities:

*This is a non-exhaustive overview of the job duties for this position.

• Responsible for the processing, organization, and filing of physical and digital documents
• Maintain electronic document control platform and ensure company-wide adherence to established document control procedures
• Operate reproduction equipment such as scanners, high speed copiers, wide-format copiers, etc. to produce legible copies
• Responsible for archival of superseded drawings, updating plan sets upon issuance of addendums or revised drawings, and distributing updated plans to project personnel, subcontractors, and suppliers
• Review drawing border information, border blocks, professional engineer stamps for completeness and version control
• Review documents for accuracy, compliance, and adherence to formatting standards
• Ensure correct sequential processing and distribution of project drawings, RFIs, submittals, letters, and other documents using an approved project transmittal process
• Maintain various document tracking logs and generate status reports for project deliverables
• Assist the project team in retrieval of documents in a timely manner
• Audit as-built drawings and specifications for completeness and adherence to established project procedures
• Assist quality and project controls teams in the creation and submittal of closeout deliverables
• Protect sensitive and confidential information through proper access controls
• Create and maintain templates

• Regular and consistent engagement, participation and promotion of Herzog’s Culture and its essential behaviors are a requirement for this position.
• Regular and predictable attendance and punctuality are a requirement for this position.
• Other duties as assigned.

Qualifications:

• High school diploma or equivalent.
• Excellent verbal and written communication skills required
• Excellent organizational skills
• Good time management skills
• Excellent attention to detail
• Experience with document control software such as Prolog, Procore, PM Web required
• Prior experience implementing document control procedures
• Must be proficient in MS Word, Excel, and related Microsoft products
• General knowledge of office procedures preferred
• Ability to multi-task
• Previous experience in construction and engineering industries a plus

Pre-Employment Requirements:

• Subject to pre-employment background check and motor vehicle report review.
• Subject to pre-employment physical, medical evaluation, and drug screen.
• Successfully complete and maintain any required safety certification and testing on an annual basis.

Physical Requirements:

The physical demands described below must be met by an employee to successfully perform the essential job functions of this role. This is a non-exhaustive overview of the physical requirements of this job.

• Work primarily in an office environment.
• Frequently sits for extended periods of time.
• Frequently use a computer keyboard and office related equipment.
• Requires occasional standing, walking, lifting, stooping or bending.
• Must successfully pass color/vision examinations as required by the position.
• Must be able to hear and distinguish auditory signals as required by the position.

Safety:

• Herzog is nationally recognized for its excellent corporate safety record which results from all employees at all levels, in all positions adhering to established policies and procedures. Reporting any and all safety violations to your immediate supervisor is a prerequisite for continued employment. Safety diligence by all results in a safe work environment for all. 

Benefits:

• Herzog offers a robust benefits package including medical and dental coverage. The plans are specific to projects and locations.

Why Herzog:

Founded in 1969, Herzog is headquartered in St. Joseph, Missouri, with a satellite office in Fort Worth, Texas.

Over the course of our 50+ year history, Herzog has become a national leader in the construction, operations and maintenance of commuter rail, light rail, streetcar, and freight rail projects. 

We believe our culture is at the heart of our existence. It is that belief which empowers every member of our professional family to act with purpose and passion as they advance their career throughout their personal pursuit of excellence.

Backed by over five decades of experience, Herzog delivers exceptional customer service and elite results. 

Our success is the outcome of our relentless pursuit of excellence, our passion for our customers, safety without compromise, and a deep-rooted belief in the power of team.

We invite you to join us on our journey to excellence as we work to be better today than yesterday and better tomorrow than today.

It is the policy of Herzog Contracting Corp. to provide equal opportunity in employment for all qualified individuals regardless of race, color, religion, ethnicity, national origin, ancestry, disability, medical condition, age, citizenship, sex, sexual orientation, gender, gender identity, gender expression, marital status, pregnancy, genetic information, military status, veteran status, and any other characteristic protected by law.