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Document Control Administrative Assistant Jobs in Oregon

Nike

Senior Administrative Assistant

Beaverton, OR · On-site

  • Medical

Nike's community of administrative assistants embody professionalism, resilience, agility ... Document Preparation & Organization: Producing, editing and reformatting documents and email ...

AditiStaffing

Administrative Assistant

Beaverton, OR

$18.75 - $25.25/hr

Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating ... Qualifications 4-5 years of progressively responsible experience in an administrative support ...

Hunsaker Dental

Dental Office Administrative Assistant

Salem, OR · On-site

$17 - $19/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

File organization and digital document management. * Assist with creating packets, binders, and ... Administrative or office experience. What We Offer * Supportive team environment. * Variety in day ...

Orenco Systems

Administrative Assistant II

Sutherlin, OR · On-site

$23 - $25/hr

The Administrative Assistant serves as the primary point of contact for visitors, callers, and ... Assists with correspondence, document preparation, data entry, meeting coordination, and other ...

ATD Technology LLC

Administrative Assistant

Portland, OR · On-site

$19 - $25.75/hr

Process incoming mail and faxes. 4. Answers and documents accurately telephone calls from patients ... Assists Division Manager with administrative and clinical duties as assigned and other general ...

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Document Control Administrative Assistant information

What is a document control administrative assistant?

Document Control Administrative Assistants are professionals responsible for managing, organizing, and maintaining documents and records within an organization. Their duties typically include processing incoming and outgoing documents, ensuring proper filing and retrieval systems, and maintaining document version control. They play a critical role in supporting compliance, quality assurance, and efficient workflow by ensuring that all documentation is accurate, up-to-date, and accessible to authorized personnel. These assistants often work closely with various departments to streamline documentation processes and uphold company standards.

How does a document control administrative assistant typically interact with other departments within an organization?

A Document Control Administrative Assistant frequently collaborates with multiple departments such as engineering, procurement, and project management to ensure that all documents are accurate, up-to-date, and properly distributed. They act as a central point of contact for document submissions, revisions, and approvals, coordinating closely with team members to maintain compliance with company standards and regulatory requirements. This role often involves tracking document workflows, facilitating communication between teams, and resolving discrepancies to support smooth project progression. Strong organizational and interpersonal skills are essential, as Document Control Administrative Assistants must balance competing priorities and maintain clear records for all stakeholders.

What are the key skills and qualifications needed to thrive as a document control administrative assistant, and why are they important?

To thrive as a Document Control Administrative Assistant, you need strong organizational skills, attention to detail, and familiarity with document management processes, often supported by a high school diploma or equivalent. Proficiency with document management systems (DMS), Microsoft Office Suite, and sometimes specialized software like SharePoint or SAP is typically required. Excellent communication, time management, and discretion are vital soft skills for managing sensitive information and interacting with various stakeholders. These abilities ensure accurate document handling, regulatory compliance, and efficient administrative support within an organization.

Is document control an in-demand job?

Document control is a growing field, especially in industries like construction, manufacturing, and engineering, where managing technical documents is essential. The demand for skilled administrative assistants with knowledge of document management systems and certifications such as ISO or ISO 9001 is increasing as companies prioritize compliance and efficient information flow.

What cities in Oregon are hiring for Document Control Administrative Assistant jobs?

Cities in Oregon with the most Document Control Administrative Assistant job openings:

Document Control Administrative Assistant jobs near you
Infographic showing various Document Control Administrative Assistant job openings in Oregon as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 17% Part Time, 4% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Administrative Assistant

FORENSIC ANALYTICAL CONSULTING SERVICES INC

Portland, OR

$23 - $26/hr

Part-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 27 days ago

Job description

About FACS

At FACS, our mission is to make environments safer and healthier for the people who live and work in them. As one of the nation's leading environmental health consulting firms, we help organizations protect their people, assets, and communities. We are built on purpose, partnership, and performance—delivering measurable impact with every client engagement.

Our Values

We live our mission through three core values:

  • People First: Support our team and clients, promote professional growth, and value collaboration.
  • Integrity of the Science: Deliver accurate, reliable results through objective, evidence-based practices.
  • Client Relationships for Life: Build long-term partnerships and help clients address environmental health challenges.

About FACS & You

At FACS, your work contributes directly to safer, healthier communities. Ranked "Best Places to Work" for five consecutive years, we invest in your success through training, mentorship, and support for professional certifications—so you can grow, thrive, and build a career with lasting impact.

Curious to see what we do?

  • FACS Experts – Meet our team and see who you’ll be working with.

Why Join Us

  • Impact: Contribute meaningful work that empowers teams and drives results across the organization.
  • Culture: Thrive in a collaborative, entrepreneurial, and mission-driven environment where your work matters.
  • Growth: Innovate, develop your skills, and help shape the future of how we operate and deliver on our mission.
  • Visibility: Partner directly with leadership and cross-functional teams to make a real difference.

Primary Function:

The Administrative Assistant will be responsible for the overall maintenance of the office performing all administrative duties as well as be the first person of contact for clients.
This is a part-time position, Monday–Friday, 8:00 AM–1:00 PM.

Primary Responsibilities

Office & Project Administration

  • Order supplies/equipment for office and field; coordinate printer/copier repairs
  • Set up and maintain client accounts, verifying billing and contact accuracy
  • Review project intake forms; schedule new projects and update staff/calendars
  • Distribute purchase orders and maintain digital project files with all correspondence
  • Answer and log incoming calls; participate in assigned call queue coverage.
  • Handle mail/shipping (USPS, FedEx, UPS), subpoenas/depositions, and litigation file close-outs

Facilities & Logistics

  • Keep office, storage, and warehouse areas clean, organized, and labeled
  • Supply pick-up/drop-off at the lab

HR & Staff Support

  • Track employee certifications, training, and medical evaluations
  • Assist with new hire onboarding and basic task training
  • Book employee travel/hotel reservations; track and submit expense reports weekly
  • Coordinate with insurance provider on certificate requests
  • Assist accounting with weekly customer service calls/emails

Events & Office Culture

  • Plan office celebrations (birthdays, holidays, milestones, BBQs, recognition events)

General Support

  • Assist Local Director and IT as needed
  • Support staff presentations/courses (copies, packets, supplies, room setup)

Qualifications

  • 2–3 years of relevant administrative experience
  • Strong professional verbal and written communication skills
  • Comfortable working with clients and coworkers across all levels
  • Highly organized, self-directed, and able to manage time with minimal supervision

Physical & Work Requirements

  • Ability to lift up to 30 pounds.
  • Prolonged periods of sitting at a desk and working on a computer for documentation and reporting
  • Valid driver’s license, reliable transportation, and current auto insurance

Compensation and Rewards

  • Competitive base salary with performance-based bonus structure tied to individual and team achievements
  • Comprehensive benefits package, including:
    • Medical coverage with 100% company-paid premiums for employees and their families, plus 50% of the annual deductible covered by the company
    • 401(k) retirement plan with company matching contributions
    • Vision and dental plan options
    • Flexible Spending Accounts (health care and dependent care)
    • Company-sponsored programs including Employee Assistance Program, life and disability insurance, Rocket Lawyer legal services, and mobile phone plan with Verizon
    • Voluntary benefits options including supplemental life insurance for employees and dependents, short-term disability, hospital, accident, and pet insurance
    • Generous PTO (3 weeks accrual), paid holidays, volunteer days, and floating holiday
    • Paid training and certifications to support career advancement
    • Incentive Bonus Plan and Donation Matching Program

Wage Transparency

Pay for this position is based on a number of factors including geographic location, relevant knowledge, skills, and experience.

Equal Opportunity Employer

Forensic Analytical Consulting Services is an equal-opportunity employer that complies with EEOC rules and regulations. We are committed to diversity, equity, and inclusion and do not discriminate based on race, age, disability, or other non-merit characteristics. We welcome all candidates to apply, including women, people of color, persons with disabilities, and veterans.

Employment Contingency

Employment is contingent upon successful completion of background check and drug screening.

Apply