Document Control Administrative Assistant Jobs in Alaska

Description Parks and Recreation, Juneau Pools is seeking a qualified individual to hire as Administrative Assistant supporting Augustus Brown Swimming Pool and the Dimond Park Aquatic Center. WHO WE ARE LOOKING FOR Our ideal candidate: Has strong organizational skills and can track multiple projects to be updated on a weekly and monthly basis. Enjoys frequently interacting with the public and has a positive/outgoing work attitude.

Has strong customer service skills and is detail-orientated. Is able to multi-task in a fast-paced office environment. Has strong verbal and written communication skills.

Contributes to the success of the department. Has excellent computer skills and is knowledgeable in Microsoft Office Suite, especially Word and Excel. Makes good use of time, is productive and meets deadlines.

THE BENEFITS OF JOINING OUR TEAM The Parks & Recreation Department is the Department of Fun. We believe everyone in Juneau deserves access to great parks, recreation facilities, and swimming pools. The city of Juneau has a robust swimming culture with exceptional community support.

Our division is in an exciting phase of growing to meet community needs. WORKING HOURS AND LOCATION This position works Monday through Friday, 8:00am - 4:30pm. You may be occasionally needed outside your normal hours and will be given proper notice.

Your office would be located at the Dimond Park Aquatic Center; however, you may be required to work at the Augustus Brown pool occasionally. Typical Responsibilities The Juneau Aquatics Division offers a team-oriented workplace with a shared goal of enriching the Juneau community through aquatic exercise, recreation and wellness. The Parks & Recreation Department is recruiting for an Administrative Assistant who would assist the Aquatics Manager and Pool Supervisors in overseeing administrative functions and customer service at our pools.

You would be assisting the public with program and rental questions, requests and inquiries via phone, email and in-person regarding aquatic services. This position is also responsible for assisting aquatic management in multiple administrative and financial functions such as cash handling, updating budget spreadsheets and assisting with tracking and purchasing inventory for both pools. It is important you have excellent customer service skills, the ability to multi-task and work well in a work environment with frequent interruptions.

Other duties you can expect are maintaining and updating the department's point-of-sale system, including submitting daily deposits to the Treasury department, updating and managing user accounts, transactions and reservations. You will provide administrative support to the Augustus Brown Pool and the Dimond Park Aquatic Center as well as assisting with the training of front desk staff. Minimum Qualifications Education: High School graduation or the equivalent.

Experience: Six (6) months of clerical experience. This work is equivalent to an Office Assistant with the City & Borough of Juneau or equivalent elsewhere. SUBSTITUTION: Post-secondary or vocational training may be substituted for the required experience on the basis of: three (3) semester or four (4) quarter hours of post- secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.) Other: A valid Drivers' license at time of appointment and for continued employment

Supplemental Information HIRING MANAGER CONTACT INFO Hiring Manager: Seth Cayce Phone Number: (907) 586-0839 Email: seth.cayce@juneau.gov Please read the below information carefully to ensure your application submission meets all submittal requirements. Education If you are using education to meet the minimum qualifications, you must document your education in your application, and you may be required to provide transcripts. Work Experience If you are using work experience to meet the minimum qualifications, you must document your work experience in the application

If your application does not support minimum qualifications, you may not advance to the interview and selection phase of the recruitment. NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.

Application Assistance For questions regarding application submission or system operation errors, please visit: www.governmentjobs.com/careers/juneau/helpandsupport/applicationguide. If your question is not answered in the FAQ, you may contact the Department of Human Resources & Risk Management at (907) 586-5250 or human.resources@juneau.gov. For applicant password assistance, please visit: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword EEO Statement The City & Borough of Juneau complies with Title I of the Americans with Disabilities Act (ADA)

Individuals with disabilities who require accommodation, auxiliary aides or services, or alternative communication formats, please call (907) 586-5250 or TTY: Alaska Relay 711 or 1-800-770-8973, or correspond with the Department of Human Resources & Risk Management at employment@juneau.gov or 155 Heritage Way, Juneau, AK 99801. The City and Borough of Juneau is an equal opportunity employer.