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Document Associate Jobs in Hamilton, OH (NOW HIRING)

HNTB

Document Control Specialist II

Blue Ash, OH · On-site

$66K - $99K/yr

Associate's degree in relevant field and 3 years of relevant experience, or * In lieu of degree, 5 years project controls, document control, and/or technical administrative support experience What ...

HNTB

Document Controls Specialist III

Cincinnati, OH

$83K - $163K/yr

Associate's degree in relevant field and 6 years relevant experience, or * In lieu of degree, 8 ... Working knowledge of document lifecycle management, including submittals, version control ...

HNTB

Document Controls Specialist III

Blue Ash, OH

$83K - $163K/yr

Associate's degree in relevant field and 6 years relevant experience, or * In lieu of degree, 8 ... Working knowledge of document lifecycle management, including submittals, version control ...

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All JobsDocument Associate JobsDocument Associate Jobs in Hamilton, OH

Document Associate information

See Hamilton, OH salary details

$10

$24

$42

How much do document associate jobs pay per hour?

As of Aug 12, 2026, the average hourly pay for document associate in Hamilton, OH is $24.67, according to ZipRecruiter salary data. Most workers in this role earn between $17.26 and $31.35 per hour, depending on experience, location, and employer.

What are the main challenges a document associate might face when managing large volumes of documents?

One of the main challenges for a Document Associate is maintaining accuracy and consistency while handling large volumes of documents, especially under tight deadlines. It requires strong organizational skills to ensure all documents are correctly formatted, properly indexed, and easily retrievable. Additionally, Document Associates must stay updated with document management systems and company protocols, often collaborating with multiple departments to ensure compliance and data security. Adapting to frequent changes in procedures or software can also be a significant aspect of the role.

What is a document associate?

Document Associates are professionals responsible for managing, organizing, and maintaining important documents within an organization. Their duties often include scanning, indexing, filing, and ensuring the accuracy and confidentiality of records. They support efficient document retrieval, assist with compliance requirements, and may also update databases or provide administrative support related to documentation processes. This role is essential for keeping information accessible and secure in various industries, such as healthcare, legal, and corporate environments.

What skills and qualifications are needed to thrive as a document associate?

To thrive as a Document Associate, you need strong organizational skills, attention to detail, and proficiency in document management practices, often supported by a high school diploma or relevant office administration certification. Familiarity with document management systems (DMS), Microsoft Office Suite, and scanning or indexing software is typically required. Excellent communication, time management, and problem-solving skills help you collaborate effectively and manage workload priorities. These competencies ensure accurate document handling, regulatory compliance, and efficient workflow in business environments.

What is the difference between Document Associate vs Data Entry Clerk?

AspectDocument AssociateData Entry Clerk
Required CredentialsHigh school diploma; some roles may require familiarity with document management systemsHigh school diploma; proficiency in data entry software
Work EnvironmentOffices, legal, healthcare, or corporate settings handling documentsOffices, administrative settings focusing on data input
Employer & Industry UsageLegal firms, healthcare providers, corporate officesAdministrative departments, data processing centers
Common Search & ComparisonOften compared for document handling tasksCompared for data input roles

The main difference between a Document Associate and a Data Entry Clerk lies in their focus. Document Associates primarily handle document management, review, and organization within various industries, while Data Entry Clerks focus on inputting data into systems. Both roles require attention to detail and similar credentials, but their work environments and specific tasks differ.

What job categories do people searching Document Associate jobs in Hamilton, OH look for? The top searched job categories for Document Associate jobs in Hamilton, OH are:
What cities near Hamilton, OH are hiring for Document Associate jobs? Cities near Hamilton, OH with the most Document Associate job openings:
Document Associate jobs near you
Infographic showing various Document Associate job openings in Hamilton, OH as of July 2026, with employment types broken down into 1% As Needed, 71% Full Time, 26% Part Time, 1% Temporary, and 1% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $51,314 per year, or $24.7 per hour.

Document Control Specialist II

HNTB

Blue Ash, OH • On-site

$66K - $99K/yr

Full-time

Re-posted 12 days ago

HNTB rating

9.2

Company rating: 9.2 out of 10

Based on 22 frontline employees who took The Breakroom Quiz

Job description

What We're Looking For

At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.
This opportunity entails being responsible for administering the document lifecycle for engineering and construction documents. Responsible for defining standards and workflows for document. Administers the collection, authorization, publication, storage and retrieval of documents. Manages document processes and systems to ensure control and availability.

What You'll Do:

  • Administers the collection, authorization, publication, storage, retrieval and retention of documents to ensure control and availability of documentation to site personnel.
  • Administers the document controls strategy, systems, and policies and procedures including but not limited to the authoring, approval, publishing, version control and archiving of all project or program related documents.
  • Maintains the electronic project record files. Copies and scans documents as needed to perform distribution and storage duties.
  • Prepares records for inactive storage according to the Records Retention Schedule.
  • May assist in providing training to project personnel regarding document control and record retention policies, procedures, and project management system use.
  • Performs and/or supports regular audits of document controls processes and procedures.
  • Performs other duties as assigned.

What You'll Need:

  • Associate's degree in relevant field and 3 years of relevant experience, or
  • In lieu of degree, 5 years project controls, document control, and/or technical administrative support experience

What You'll Bring:

  • Ability to think in a detailed and structured way

  • Ability to be systematic and learn the industry being supported.

What We Prefer:

  • CSI Construction Documents Technologist (CDT) or equivalent

Additional Information

Click here for benefits information: HNTB Total Rewards

Click here to learn more about Equal Opportunity Employer/Disability/Veteran

Visa sponsorship is not available for this position.#AK #ConstructionManagement

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Locations:

Blue Ash, OH (Cincinnati), Columbus, OH

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The approximate pay range for Ohio is $66,406.79 - $99,610.19. Please note that the pay range provided is a good faith estimate for the position based on all selected locations within the state at the time of posting. Actual compensation will be dependent on factors, including but not limited to, the individual's qualifications, experience, knowledge, skills, and abilities as well as physical work location within the state.

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NOTICE TO THIRD-PARTY AGENCIES:

HNTB does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of HNTB. HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity. Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees.

What HNTB employees say

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About HNTB

Sourced by ZipRecruiter

At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.

Industry

Construction

Company size

1,001 - 5,000 Employees

Headquarters location

Kansas City, MO, US

Year founded

1914

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