Document Assistant Jobs in Chicago, IL (NOW HIRING)

About SQN

sine qua non: (noun) something considered absolutely essential.

SQN Associates is a woman- and minority-owned company providing Construction Management, Program & Project Management, and Project Controls services to public and private clients in markets that include Aviation, Buildings & Facilities, Rail, Transit, Transportation, and Utilities.

Our mission is to be “absolutely essential” to the success of our clients, partners, employees, and community. Central to this mission is our commitment to a culture of excellence rooted in fostering reliable support and mutual respect for those we work with.

Our definition of success involves more than just hard numbers. We strive to stay true to our core values with every decision that we make, at every level. Our culture of excellence inspires us to hold ourselves to the highest standards in everything that we do, whether it’s conducting ourselves with accountability and transparency in our work, continually cultivating the capabilities of our team, or seeking ways to empower those around us in pursuit of a more diverse, equitable, and sustainable future. When it comes down to it, SQN believes in putting people first.

Our greatest asset is the SQN Team – our dedicated and talented employees. By making it our business to take care of them both professionally and personally, we make it possible for them to take care of business. Thanks to the enthusiasm of the SQN Team, SQN Associates has been named as one of Crain’s Chicago Business’ Best Places to Work for multiple years running.

Overview

This position is responsible for coordinating all aspects of document control from planning through contract closeout on construction projects and/or programs.

Position Type

Full-time salaried employee

Organizational Position

Job Title: Document Technician*

Reports to: Project Manager/Resident Engineer

Responsible for: N/A

*Project job titles may differ from internal company job titles

Duties/Responsibilities

This position is responsible for the coordination and management of project documents. Specific responsibilities include:

• Process documents and maintain electronic and hard copy document control files in accordance with project document control procedures, including usage of web-based project management systems such as Trimble Unity Connect and/or CMMS. Examples of types of project documents include correspondence, field memos, proceed orders, change orders, submittals, pay requests, drawing log, safety notices, RFIs, photos, as-builts, warranties, commissioning reports, non-conformance reports etc.
• Scan, index, link and distribute documents in approved project management system(s).
• Assist the PM/RE and the Project Team in all matters relative to project documents including the control and distribution of documents, preparing transmittals as required, etc. 
• Review and/or conduct quality checks of documents as required,
• Configure, update, and maintain document management control logs and matrices.
• Other duties as required by the project, client, or SQN business needs.

Qualifications / Requirements

• Bachelor’s Degree in Engineering, Construction Management, or related field preferred.
• Minimum 2 years of experience working with document control systems.
• Certified in IDOT’s Documentation of Contract Quantities.
• Strong written and verbal communication skills.
• Demonstrated process execution skills with strong attention to detail.
• Effective problem-solving with the ability to efficiently switch between tasks productively.
• Proven ability to consistently meet deadlines in a complex environment.

Physical Requirements

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job, absent undue hardship. While performing the functions of the job, the employee must be able to:

• Clearly communicate and remember information and effectively convey that information to    others
• Operate a computer, other office productivity tools, and work-related instruments
• Operate a vehicle (automobile)
• Remain in a stationary position for long periods of time
• Observe details at close range  
• Move items weighing up to 30 pounds  
• Move about an office, job site, and from location to location
• Ascend/descend from stairs, ladders, scaffolding, ramps, elevated areas, etc.
• Ability to work on elevated structures
• Maintain body equilibrium to prevent falling on uneven or slippery surfaces
• Move your body to get low to the ground if necessary

Working Conditions

• General office environment
• Able to be exposed to outdoor weather conditions throughout the year, including extreme heat and cold
• Able to work around noise and potentially hazardous materials
• Able to work around moving objects and equipment while on a job site 
• Able to work in a confined space

Compensation & Benefits

SQN offers a comprehensive and competitive benefits package to all eligible employees that consists of:

• Competitive base pay (annual base pay $75,000-$130,000)
• Discretionary annual bonus
• Medical, dental, and vision coverage plan options
• Company-paid life insurance and short-term/long-term disability
• 401k plan with an employer safe harbor contribution
• Paid time off
• Paid company holidays
• Paid parental leave
• Professional development assistance, licensure, and professional membership reimbursement
• Company-sponsored social events
• Pre-tax commuter benefit
• Health savings accounts with employer contribution
• Health care and dependent care flexible spending accounts
• Monthly cell phone reimbursement
• Annual wellness reimbursement
• Voluntary life and accident insurance
• Voluntary critical illness and hospital indemnity insurance
• Pet insurance

EEO Statement

SQN Associates, LLC is an equal opportunity employer. In accordance with applicable law, we prohibit discrimination against any applicant, employee, or other covered person based on any legally recognized basis, including, but not limited to: veteran status, uniformed servicemember status, race, color, caste, immigration status, religion, religious creed (including religious dress and grooming practices), sex, gender, gender expression, gender identity, marital status, sexual orientation, pregnancy (including childbirth, lactation or related medical conditions), age, national origin or ancestry, citizenship, physical or mental disability, genetic information (including testing and characteristics), protected leave status, domestic violence victim status, or any other consideration protected by federal, state or local law. We are committed to providing reasonable accommodations; if you need an accommodation to complete the application process, please contact us via our website at https://www.sqna.com.