Dmea Jobs (NOW HIRING)

TITLE: Office Manager
CLASSIFICATION: CLER
HIRING SPECIFICATIONS:
Minimum Qualifications:

1. High school diploma, HiSET, or G.E.D
2. Five years of work experience in an office setting or monitoring budgets

Skills, Knowledge, and Abilities:

1. Excellent customer service skills.
2. Effective written and oral communication.
3. Knowledge of genreal accounting practices.
4. Attention to detail and accuracy.
5. Proficient with Microsoft Office Suite or related software.
6. Maintain confidentiality.
7. Attend work on a prompt and regular basis.
8. Maintain satisfactory and harmonious working relationships with the public, students, and other employees.

JOB SUMMARY:
The Office Manager manages the school office and assists the administrator with general clerical duties and bookkeeping. The essential functions as shown below represent only the key areas of responsibility; specific position requirements will vary depending on the needs of the district.
ESSENTIAL FUNCTIONS:

1. Manage day-to-day office activities by answering phones, greeting visitors, answering general questions, and distributing mail.
2. Perform clerical tasks such as making appointments; creating bulletins, forms, and surveys; preparing schedules; drafting communications and making copies.
3. Maintain office equipment and supplies; order supplies as needed.
4. Manage and maintain attendance records, enrollment, registration and student transfers.
5. Maintain student records according to state and district guidelines.
6. Manage payroll activities, including the first-level review of timesheets, tracking and submitting any additional hours for employees.
7. Maintain financial accounting records according to district guidelines, including PCards; process all billings and statements; record, count, and deposit all funds and issue receipts.
8. Complete and document month end activities from the business office.
9. Collaborate with the transportation department on transportation requests.
10. Provide minor health care in the absence of the school nurse.
11. Other duties, as assigned.

DEPARTMENT: Teaching and Learning
REPORTS TO: Building Administrator
HIGHEST LEVEL SUPERVISED: NA
BARGAINING GROUP: DMEA ESP
FLSA STATUS: Exempt
CALENDAR: 190 days / 7.5 hour day
PHYSICAL REQUIREMENTS:
PHYSICAL DEMAND:
FREQUENCY:
Standing
Frequent 33% - 66%
Walking
Frequent 33% - 66%
Sitting
Frequent 33% - 66%
Bending/Stooping
Occasional 1% - 32%
Reaching/Pushing/Pulling
Occasional 1%- 32%
Climbing/Stairs
Occasional 1% - 32%
Driving
Occasional 1% - 32%
Lifting (25 lbs.)
Occasional 1% - 32%
Carrying (25 feet)
Occasional 1% - 32%
Manual Dexterity Tasks
Telephone
Frequent 33% - 66%
Computer
Frequent 33% - 66%
Other
Never 0%
Working Conditions
Inside
Constant 67%+
Outside
Occasional 1% - 32%
Extremes of Temperature/Humidity
Occasional 1% - 32%
The Des Moines Independent Community School District does not discriminate on the basis of race, color, national origin, gender, disability, religion, creed, age (for employment), marital status (for programs), sexual orientation, gender identity and socioeconomic status (for programs) in its educational programs and its employment practices. If you have questions, concerns or a complaint related to this policy, please contact Carol Wynn-Green, 2100 Fleur Drive, Des Moines, IA 50321; phone: 515-242-7709; email: carol.wynngreen@dmschools.org. Complaints can also be directed to the Iowa Civil Rights Commission, 400 E. 14th Street, Des Moines, IA 50319-1004, (515) 281-4121, or Region VII Office for Civil Rights, Citigroup Center 500 W. Madison Street, Suite 1475 Chicago, IL 60661-4544.
Approved: Bryce Amos 06/12/2026
Employee Benefits Information
All candidates offered a position will be required to successfully pass a criminal background check, and a child and adult abuse registry check. Certain positions may require fingerprinting, a drug and alcohol test, a physical capacity test and/or a motor vehicle record check.