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Division Assistant Jobs in Madison, AL (NOW HIRING)

Robert Half

Administrative Assistant

Madison, AL · On-site

$18 - $20/hr

Receive, review, and enter driver tickets or purchasing documentation based on assigned division needs. * Assist with dispatch-related coordination or purchase order processing, depending on the team ...

Protection Strategies Inc

Security Assistant

Huntsville, AL · On-site

$37K - $46K/yr

Compose appropriate communications to pertinent FBI HQ Divisions and FOs to initiate same, setting ... * Assist with briefings and debriefings of individual cases as necessary. * Maintain electronic ...

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Division Assistant information

What is a division assistant?

Division Assistants are administrative professionals who provide support to specific departments or divisions within an organization. Their responsibilities often include scheduling meetings, maintaining records, managing correspondence, preparing reports, and assisting with various projects. They act as a point of contact for staff and external partners, ensuring smooth communication and efficient workflow within the division. Division Assistants typically need strong organizational, communication, and computer skills.

How does a division assistant typically collaborate with other departments within an organization?

Division Assistants often serve as a key point of contact between their division and other departments such as HR, finance, and operations. They coordinate meetings, manage interdepartmental communications, and help ensure the smooth flow of information and documents. This collaboration is essential for supporting project deadlines, handling administrative requests, and resolving any cross-functional issues quickly. Building strong relationships and maintaining clear communication are important for success in this role.

What are the key skills and qualifications needed to thrive as a division assistant, and why are they important?

To thrive as a Division Assistant, you generally need strong organizational skills, attention to detail, and proficiency in administrative tasks, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and sometimes basic accounting tools is typically required. Excellent communication, time management, and problem-solving abilities make someone stand out in this position. These skills and qualities are crucial for efficiently supporting department operations and ensuring smooth workflow within the division.

What is the difference between Division Assistant vs Office Clerk?

AspectDivision AssistantOffice Clerk
Required CredentialsHigh school diploma; some roles may prefer administrative certificationsHigh school diploma or equivalent
Work EnvironmentGovernment or corporate divisions, administrative officesGeneral office settings, administrative support roles
Employer & Industry UsageUsed in government agencies, large organizations, and divisionsCommon across various industries for clerical support
Search & Comparison IntentPeople comparing administrative support roles within divisionsIndividuals seeking general clerical or administrative jobs

The Division Assistant typically handles administrative tasks specific to a division within an organization, often requiring some specialized knowledge or certifications. An Office Clerk performs broader clerical duties across various office settings. While both roles support administrative functions, the Division Assistant is more focused on division-specific tasks, whereas the Office Clerk provides general office support.

What are the most commonly searched types of Division jobs in Madison, AL?

The most popular types of Division jobs in Madison, AL are:

What cities near Madison, AL are hiring for Division Assistant jobs?

Cities near Madison, AL with the most Division Assistant job openings:

Division Assistant jobs near you
Infographic showing various Division Assistant job openings in Madison, AL as of August 2026, with employment types broken down into 1% As Needed, 71% Full Time, 25% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

Administrative Assistant

Robert Half

Madison, AL • On-site

$18 - $20/hr

Temporary

Re-posted 8 days ago

Job description

We are looking for a detail-oriented Administrative Assistant to support daily office and operational activities for an industrial facility in Madison, Alabama. This is a Contract position suited for someone who can manage a high volume of administrative work, maintain accurate records, and stay organized in an active office environment. The role may support either the metals or non-metals team, depending on business needs, and requires strong follow-through, professionalism, and comfort working with both office staff and operations personnel.


Responsibilities:

• Manage large volumes of data entry while maintaining accurate records, documentation, and department files.

• Support day-to-day administrative operations by organizing paperwork, tracking information, and keeping office processes running smoothly.

• Receive, review, and enter driver tickets or purchasing documentation based on assigned division needs.

• Assist with dispatch-related coordination or purchase order processing, depending on the team supported.

• Communicate professionally with drivers, office personnel, and operations staff to gather information and resolve routine issues.

• Handle financial or transaction-related information with care and a high level of accuracy.

• Order and monitor office supplies as needed to support departmental operations.

• Help maintain organized records and ensure required documents are complete, current, and easy to access.

• Previous experience in administrative support, office coordination, or a similar clerical role.
• Strong data entry skills with a consistent focus on accuracy and attention to detail.
• Ability to work efficiently in a fast-moving environment with frequent interruptions.
• Comfortable interacting with drivers, team members, and operational staff in an industrial setting.
• Solid organizational skills and the ability to manage repetitive tasks with dependable follow-through.
• Experience handling documentation, records, or financial information with minimal errors.
• Proficiency in general administrative duties such as answering calls, maintaining files, and supporting office workflows.
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About Robert Half

Sourced by ZipRecruiter

Founded in 1948, Robert Half pioneered the idea of professional talent solutions to connect opportunities at great companies with highly skilled job seekers. As business needs changed, we evolved to offer specialized talent solutions for finance and accounting, technology, administrative and customer support, creative and marketing, and legal fields. In 2002, we introduced our subsidiary, Protiviti, a global independent risk consulting and internal audit service, to support companies as they faced more strategic business challenges.

Industry

Recruiting and staffing services

Company size

10,000+ Employees

Headquarters location

San Ramon, CA, US

Year founded

1948

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