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District Administrative Assistant information

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$30.5K

$47.7K

$73.5K

How much do district administrative assistant jobs pay per year?

As of Sep 3, 2026, the average yearly pay for district administrative assistant in the United States is $47,661.00, according to ZipRecruiter salary data. Most workers in this role earn between $39,000.00 and $54,000.00 per year, depending on experience, location, and employer.

What is a district administrative assistant?

District Administrative Assistants are professionals who provide administrative support to a school district or a regional office within an organization. Their duties often include managing schedules, organizing meetings, handling correspondence, maintaining records, and assisting with various office tasks. They serve as a key point of contact between the district office, schools, staff, and the public. This role requires strong organizational, communication, and computer skills. District Administrative Assistants help ensure smooth operations and efficient communication within the district.

What are the key skills and qualifications needed to thrive as a district administrative assistant?

To thrive as a District Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, database management systems, and sometimes school-specific platforms is often required. Excellent communication, multitasking, and problem-solving abilities help you handle diverse tasks and support multiple stakeholders effectively. These skills are crucial for ensuring smooth daily operations and providing reliable administrative support within a district setting.

What are some common challenges faced by district administrative assistants, and how can they be managed effectively?

District Administrative Assistants often juggle multiple tasks, such as coordinating schedules across different locations, managing communications for district leaders, and handling sensitive information. The complexity of supporting several departments or schools can make prioritization and time management particularly challenging. To manage these demands effectively, it's important to establish clear communication channels, utilize organizational tools like shared calendars, and proactively seek clarification when priorities shift. Building strong relationships with team members also helps streamline workflows and resolve issues quickly.

What is the difference between District Administrative Assistant vs School Secretary?

AspectDistrict Administrative AssistantSchool Secretary
CredentialsHigh school diploma; some roles prefer administrative certificationsHigh school diploma; administrative experience helpful
Work EnvironmentDistrict offices, multiple schools, administrative settingsSchool front office, administrative support within a school
Employer & IndustrySchool districts, education administrationIndividual schools, educational institutions
Common TasksManaging district-wide schedules, correspondence, supporting district staffHandling student records, greeting visitors, managing school supplies

The District Administrative Assistant typically works in district offices supporting multiple schools and handles broader administrative tasks. In contrast, a School Secretary focuses on daily school operations, assisting staff, students, and visitors within a single school. Both roles require strong organizational skills and administrative experience but differ mainly in scope and work environment.

What cities are hiring for District Administrative Assistant jobs?

Cities with the most District Administrative Assistant job openings:

Who are the top companies hiring for District Administrative Assistant jobs?

The top employers for District Administrative Assistant jobs are:

What states have the most District Administrative Assistant jobs?

States with the most job openings for District Administrative Assistant jobs include:

District Administrative Assistant jobs near you
Infographic showing various District Administrative Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $47,661 per year, or $22.9 per hour.

Administrative Assistant (upon completion of application email Dr. Stephanie Dominique at sddominiqu

Huntsville Independent School District

Huntsville, AL • On-site

$17.75 - $24/hr

Full-time

Re-posted 16 days ago

Huntsville Independent School District rating

9.0

Company rating: 9.0 out of 10

Based on 6 frontline employees who took The Breakroom Quiz

13th of 640 rated elementary and secondary schools

Job description

Position Type:
Secretarial/Clerical/Administrative Assistant-240 Calendar
Date Posted:
7/20/2026
Location:
Special Education Department
Job Title: Administrative Assistant
Reports to: Director of Special Education
Dept. /School: Operations and Students Services
Wage/Hour Status: Exempt
Pay Grade: 240 days
Date Revised: July 2026
Primary Purpose:
Ensure efficient operation of district administrative office and provide clerical services for department's administrative staff.
Qualifications:
Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
Proficient typing, word processing, and file maintenance skills
Effective organizational, communication, and interpersonal skills
Ability to use personal computer and software to develop spreadsheets, databases, and do word processing
Knowledge of basic accounting principles
Experience:
One to three years secretarial experience preferred and preferably in public education environment
Major Responsibilities and Duties:
Records, Reports, and Correspondence
1.Prepare written correspondence forms, schedules, or reports.
2.Prepare meeting agendas, communication as requested using personal computer.
3.Maintain a daily teacher attendance log and records for substitute teachers.
4.Monitor and process purchase order requests, inventory as needed. Compile information and submit upon request.
5.Maintain department calendar of events.
Reception and Phones
6.Schedule meetings and appointments and maintain calendar for assistant superintendent and other pertinent staff.
7.Assist other stakeholders as needed with superior customer service.
8.Receive incoming calls, take reliable messages, and route to appropriate staff.
Files
9.Maintain physical and computerized files including inventory of school and office supplies, mailing lists, invoices, records, and office communication.
10.Update handbooks and other documents as assigned.
Accounting and Inventory
11.Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records.
12.Prepare and process purchase orders.
13.Receive, store, and issue supplies and equipment
15.Assist with coordination of meetings and other relevant activities.
16.Assist with budget preparation.
Other
17.Sort, distribute, or deliver mail and other documents.
18.Maintain confidentiality
Supervisory Responsibilities:
Monitor the work of office personnel.
Equipment Used:
Personal computer, printer, copier, fax machine, and calculator
Working Conditions:
Mental Demands/Physical Demands/Environmental Factors:
Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions; prolong use of computer.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

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