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Human Resources ManagerFull Time

We are seeking an experienced, hands-on Human Resources Manager to oversee and lead the Human Resources function within our skilled nursing/long-term care facility.

This is not an entry-level HR position. The ideal candidate is an experienced healthcare HR professional who understands the unique regulatory, staffing, payroll, employee-relations, and compliance requirements of long-term care.

This position requires strong working knowledge of Florida AHCA requirements, AHCA Level 2 background screening, Joint Commission readiness, FMLA, ADA, FLSA, labor and employment laws, Workers' Compensation, payroll, employee relations, recruitment, and personnel-file compliance.

You will partner closely with the Administrator, Director of Nursing, department managers, and employees to ensure a compliant, productive, and positive workplace while supporting the highest quality of care for our residents.

What You Will DoHR Leadership & Employee Relations

• Manage the day-to-day Human Resources operations for the facility.

• Serve as a trusted HR advisor to the Administrator and department managers.

• Partner with management regarding employee relations, performance, attendance, coaching, corrective action, and disciplinary matters.

• Conduct and/or assist with employee investigations.

• Coach managers before employee disciplinary actions are taken.

• Promote a respectful, professional, and positive workplace culture.

• Maintain confidentiality regarding employee and facility matters.

• Monitor turnover, retention, attendance, recruitment, and other HR metrics.

Payroll & Timekeeping — REQUIRED EXPERIENCE

• Manage and/or oversee biweekly payroll processing and ensure payroll is accurate and timely.

• Review employee timecards, attendance, overtime, PTO, deductions, and other payroll-related information.

• Audit timekeeping records and identify discrepancies before payroll is finalized.

• Process and maintain employee changes affecting payroll, including new hires, terminations, promotions, transfers, pay-rate changes, and status changes.

• Partner with department managers to ensure accurate scheduling and timekeeping.

• Research and resolve payroll discrepancies and employee payroll questions.

• Ensure proper application of overtime and wage/hour requirements.

• Maintain accurate payroll and employee records.

• Work with payroll providers and/or corporate payroll teams as applicable.

• Maintain strict confidentiality of employee compensation and payroll information.

• Assist with payroll audits and related compliance reviews.

• maintain accurate, complete, and confidential employee personnel files.

• Conduct regular personnel-file audits.

• Track licenses, certifications, background screenings, training, competencies, and required documentation.

Florida AHCA & Long-Term Care Compliance

• Maintain working knowledge of Florida AHCA requirements applicable to skilled nursing and long-term care facilities.

• Manage and monitor applicable AHCA Level 2 background screening and Clearinghouse requirements.

• Track required background screening documentation and employee eligibility.

• Ensure required personnel documentation is complete and current.

• Conduct regular personnel-file audits.

• Assist with preparation for AHCA surveys, audits, and regulatory reviews.

• Monitor employee credentials, licenses, certifications, training, and required documentation.

• Maintain HR processes that support survey readiness and regulatory compliance.

Joint Commission & Survey Readiness

• Support facility readiness for Joint Commission accreditation and surveys, when applicable.

• Maintain personnel files and HR documentation in accordance with applicable accreditation requirements.

• Ensure education, experience, licenses, certifications, competencies, and training are properly documented.

• Conduct routine audits of personnel files to identify and correct deficiencies.

• Assist leadership with survey preparation and corrective action plans related to HR findings.

• Maintain accurate documentation of employee training, competency, orientation, and required education.

Employment Law & Compliance

The successful candidate must have practical knowledge and experience applying applicable employment laws and regulations, including:

• FMLA – Family and Medical Leave Act

• ADA – Americans with Disabilities Act

• FLSA – Fair Labor Standards Act

• EEOC requirements

• Workers' Compensation requirements

• Applicable Florida employment laws

• Wage and hour requirements

• Anti-discrimination and anti-harassment requirements

• Employee privacy and confidentiality requirements

Workers' Compensation & Leave

• Coordinate Workers' Compensation claims and documentation.

• Monitor FMLA, medical leave, ADA accommodations, and other applicable leaves.

• Coordinate return-to-work processes.

• Maintain accurate case documentation and follow-up.

• Work with employees, managers, insurance representatives, and other appropriate parties.

Performance Management & Training

• Monitor employee performance evaluations.

• Ensure evaluations are completed accurately and timely.

• Coach managers on performance management and documentation.

• Assist with performance improvement plans and corrective action.

• Coordinate required employee training and education.

• Maintain training and competency records.

• Support employee recognition and engagement programs.

Labor Relations

• Maintain a professional working relationship with union representatives when applicable.

• Interpret and administer applicable collective bargaining agreements.

• Assist management with labor relations matters.

• Maintain awareness of applicable labor laws and regulations.

• Support management during grievances, disciplinary matters, and other labor-related issues.

Required Qualifications

• 3+ years of progressive Human Resources experience.

• Healthcare HR experience required.

• Long-term care/skilled nursing/nursing home HR experience strongly preferred.

• Payroll processing or payroll administration experience required.

• Experience with recruitment platform, payroll, and electronic timekeeping systems.

• Working knowledge of Florida AHCA requirements.

• Experience with AHCA Level 2 background screening/Clearinghouse processes.

• Working knowledge of FMLA and ADA requirements.

• Strong understanding of FLSA, wage/hour, labor, and employment laws.

• Experience with employee relations, investigations, coaching, and corrective action.

• Experience maintaining and auditing healthcare personnel files.

• Experience with healthcare recruitment and onboarding.

• Experience with Workers' Compensation and leave administration.

• Strong organizational, communication, documentation, and problem-solving skills.

• Ability to maintain confidentiality and handle sensitive employee information.

• Ability to work effectively with employees at all levels of the organization.

• Experience in a skilled nursing facility, nursing home, rehabilitation center, or long-term care facility.

• Experience preparing for AHCA surveys or regulatory audits.

• Experience with Joint Commission accreditation and survey readiness.

• Experience in a unionized healthcare environment.

• Experience administering a collective bargaining agreement.

• Experience with unemployment hearings.

• Experience with payroll audits and wage/hour compliance.

• SHRM-CP, SHRM-SCP, PHR, or SPHR certification.

• Bachelor's degree in human resources, Business Administration, Healthcare Administration, or related field preferred.

What We Offer

• Competitive compensation

• Paid time off

• Benefits package

• Professional development and training

• Growth opportunities

• Employee recognition programs

• Supportive leadership

• Engaging work environment

• Caring, resident-focused culture

Equal Opportunity Employer

Requirements

Employment is contingent upon successful completion of a Florida AHCA Level 2 background screening in accordance with state regulations. https://info.flclearinghouse.com