Direct Marketing Assistant Jobs in Indiana (NOW HIRING)

GAI seeks a skilled, highly motivated, results-driven Marketing Specialist to join our dynamic Transportation & Infrastructure team. This challenging and rewarding position will include coordinating the pursuit process and preparation of winning proposals, LOIs, qualifications, and presentations; producing marketing collateral; and supporting business-development goals in collaboration with GAI’s business sector leaders and marketing, technical, and administrative staff.  

Our ideal candidate is passionate about the Architecture, Engineering, and Construction (AEC) Industry pursuit success, process improvement, and committed to proposal excellence. If you also have excellent organizational and communication skills, perform well under deadlines, are a detail-oriented team player, and, most importantly, have a positive, client-first attitude, we want to hear from you!

Join GAI and make your mark as part of a growing infrastructure firm where exceptional professionals can work, learn, lead, and achieve.  

Essential Duties and Responsibilities:

• Participate in kick-off meetings, proposal task scheduling, review, production, and delivery activities
• Follow through with assigned proposal tasks to meet critical deadlines
• Coordinate with internal and external points of contact to gather requested information and materials
• Track proposal efforts and ensure scheduled milestones are met
• Assist in writing marketing and technical content
• Proofread to ensure continuity and compliance with legal, technical, and marketing specifications
• Support presentation efforts including presentation development, rehearsals, materials, and logistics
• Maintain and populate detailed data in GAI’s Deltek Vantagepoint database
• Provides assistance of marketing activities to support pursuit, client, and business plan objectives and contributes to the implementation of these activities including but not limited to conferences, events, sponsorships, design award submittals, speaker proposal/presentations, brochures, service briefs, project profiles, etc.
• Assist in carrying out other programs and projects as identified

Qualifications:

• 5+ years of related experience as a proposal specialist/coordinator, prior AEC industry experience preferred
• Associate or bachelor’s degree with a focus in business, marketing, or related area

Competency

• Proficiency with Microsoft Word, Excel, Outlook and PowerPoint
• Proficiency with Adobe Creative Suite
• Deltek Vantagepoint (or similar database programs) experience is a plus
• Competent proofreading and editing skills
• Excellent communication and organizational skills
• Able to document and process information quickly and accurately, with strong attention to detail
• Flexible and able to balance priorities and manage multiple tasks simultaneously within tight schedules
• Able to work both independently and as part of a team
• Able to work flexible hours, including nights and weekends, on a limited basis, to meet proposal deadlines
• Able to travel to surrounding states (several times throughout the year)
• Must have a vehicle for local travel (required)

**Proposal writing and layout samples are strongly encouraged – please include a URL on your resume or include PDF samples with your resume.

General Characteristics

• Demonstrates critical thinking skills, works on small projects or portions of larger projects; assist Task Managers with aspects of projects; proactively implements Quality Management System (QMS) for project deliverables.
• If assigned as direct supervisor, skilled at mentoring; Decision making and conflict resolution; Delegate tasks effectively; Demonstrate responsibility and leadership skills; role model for others to follow.
• Collaborates, supports, and oversees development and implementation of various business development support, marketing, proposal, and strategic planning efforts for a market(s) or specialized area(s).

Minimum Years of Experience

• 5 Years Experience

Education

• Bachelor's Degree in Marketing, Communications or related field

Certification/Licensure

• Driver’s License

Technical Responsibilities

• Collaborates under direction and supervision of senior staff across one or more of the following areas:
• Proposals: Leads smaller/less complex to mid-sized proposal efforts. Leads and/or supports larger/more complex efforts under the direction and supervision of senior staff/supervisor.
• Special Projects: Leads and supports special projects under direction and supervision of senior staff/supervisor.
• Business Development Activities (includes supporting BD activities for a market and any associated sponsorships, advertising, client events, conferences, etc.): Leads smaller/less complex to mid[1]sized BD Activities. Supports large/more complex BD Activities under the direction and supervision of senior staff/supervisor.
• Data Management: Leads the updating of data management systems as it relates to assignments that the individual is leading. May lead special data management projects and/or updating data systems under the direction and supervision of senior staff/supervisor.

Project and Task Management

• Works as a part of a team and coordinates work with others.
• Assists in determining schedule and budget requirements.

Management Responsibility

• Assigning and overseeing tasks under the direct supervision of the task manager and maintaining budgets and schedules; keeping very close communication with Task Managers; assisting Project Managers or Task Manager with proposal preparation; scopes of work and project component cost estimates.
• Guidance and oversight from Task Managers and Project Managers.
• If assigned as a direct supervisor receives guidance and oversight from Business Managers and/or experts in specific Marketing areas.

Communication Skills

• Possess effective oral and written communication skills; interacts well with other staffs; interact with clients with close oversight, interacts closely with Project Managers and various Department Managerial Staff, performs well with client communications.
• If assigned as direct supervisor, communication (focusing on listening) skills; interacts with employees and various managerial staff regarding employee performance, hiring, coordination with HR on performance issues of staff, merit increases, etc.; Keep employees informed of company news and policy changes

Why GAI? 

GAI offers skilled professionals like you an exceptional place to work, grow, lead, and achieve. Explore an array of opportunities in locations across the U.S. and join accomplished colleagues in tackling challenging projects for a range of markets. Enjoy work location and scheduling flexibility; your choice of comprehensive, personalized benefits; a range of employee wellness programs and discounts; and more. Feel good about being part of a collaborative team that’s committed to supporting the communities we serve. Join GAI and distinguish yourself in a company poised for unlimited growth. 

Benefits To Working at GAI Include: 

Competitive Pay & Recognition 

• Market based, competitive compensation 
• Performance driven recognition and development bonuses 

Comprehensive Health & Wellness 

• Medical, dental, and vision plans 
• Company paid short-term and long-term disability 
• Company paid life insurance 
• Employee Assistance Program and wellness resources 

Meaningful Work–Life Balance 

• Generous paid time off + 7 paid holidays 
• An additional floating holiday—use it for what matters to you 
• Paid maternity, paternity, and adoption leave 

Growth, Learning & Financial Security 

• 401(k) with company match 
• Tuition reimbursement 
• Support and rewards for professional development and certifications