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Development Office Assistant Jobs in Illinois (NOW HIRING)

Cancer Care Specialists of IL

Office Assistant

Decatur, IL · On-site

$18 - $18.25/hr

Office Assistant SUMMARY: Under limited supervision, the Office Assistant performs a variety of ... Professional Development * Attends staff meetings and mandatory in-services. * Participates in ...

PCMI LLC

Office Assistant

Park Ridge, IL · On-site

$20 - $23/hr

What You'll Do The Office Assistant is responsible for providing administrative support and ... Partner with Learning & Development on onsite and virtual employee workshops. * Support employee ...

HCAOA

Office Assistant

Saint Charles, IL · On-site

$11 - $13/hr

Charles, IL) is searching for an Office Assistant to provide file coordination, client referral ... Our Homewatch CareGivers University is a professionally-developed training platform designed to ...

HCAOA

Office Assistant

Saint Charles, IL · On-site

$11 - $13/hr

Charles, IL) is searching for an Office Assistant to provide file coordination, client referral ... Our Homewatch CareGivers University is a professionally-developed training platform designed to ...

HCAOA

Future Opening: Office Assistant

Lombard, IL · On-site

$11 - $13/hr

Office Assistant Homewatch CareGivers (an in-home care agency in St. Charles, IL) is searching for ... Our Homewatch CareGivers University is a professionally-developed training platform designed to ...

Merry Maids

Office Assistant Supervisor

Urbana, IL · On-site

$15 - $20/hr

Paid time off * Training & development Position Overview: Provides general facilities ... May assistant with new hire paperwork, orientation, and training. This is an entry level office ...

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All JobsDevelopment Office JobsDevelopment Office Assistant JobsDevelopment Office Assistant Jobs in Illinois

Development Office Assistant information

What is the difference between Development Office Assistant vs Fundraising Coordinator?

AspectDevelopment Office AssistantFundraising Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeBachelor’s degree often preferred; experience in fundraising or nonprofit work
Work EnvironmentOffice setting, supporting development team tasksOffice and event settings, actively engaging in fundraising activities
Employer & IndustryNonprofits, educational institutions, charitiesNonprofits, charitable organizations, educational institutions

The Development Office Assistant primarily provides administrative support within the development team, handling tasks like data entry and correspondence. In contrast, the Fundraising Coordinator actively participates in planning and executing fundraising campaigns. While both roles support nonprofit growth, the Assistant focuses on administrative duties, whereas the Coordinator is more involved in strategic fundraising efforts.

What is a development office assistant?

Development Office Assistants are administrative professionals who support the operations of a development or fundraising office, typically within nonprofit organizations, educational institutions, or other mission-driven entities. Their duties often include managing donor databases, preparing correspondence, scheduling meetings, assisting with event planning, and helping coordinate fundraising campaigns. By handling essential administrative tasks, they enable development officers and fundraisers to focus on building donor relationships and achieving fundraising goals.

What are the key skills and qualifications needed to thrive as a development office assistant?

To thrive as a Development Office Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or associate degree. Experience with donor management software (such as Raiser's Edge or DonorPerfect), Microsoft Office Suite, and basic data entry is often required. Excellent communication, time management, and teamwork abilities help you build positive relationships with donors and colleagues. These skills are essential for efficiently supporting fundraising efforts, maintaining accurate records, and ensuring smooth operations within a development office.

What are some common challenges faced by development office assistants, and how can they be managed effectively?

Development Office Assistants often juggle multiple tasks such as managing donor databases, coordinating events, and supporting fundraising campaigns. A common challenge is balancing administrative duties with time-sensitive project work, especially during peak fundraising seasons. Staying organized through effective time management tools and clear communication with team members is key to managing these demands. Proactively seeking clarification on priorities and collaborating closely with other staff can also help ensure tasks are completed efficiently and accurately.

How much is a development office assistant's salary?

The salary for a development office assistant typically ranges from $35,000 to $50,000 annually, depending on experience, location, and organization size. Entry-level positions may start lower, while experienced assistants or those in larger institutions can earn higher wages. Benefits and additional compensation vary by employer.
What are the most commonly searched types of Development Office jobs in Illinois? The most popular types of Development Office jobs in Illinois are:
What cities in Illinois are hiring for Development Office Assistant jobs? Cities in Illinois with the most Development Office Assistant job openings:
Development Office Assistant jobs near you

Office Assistant

Cancer Care Specialists of Illinois

Decatur, IL

$18 - $18.25/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 20 days ago

Job description

Office Assistant

SUMMARY: Under limited supervision, the Office Assistant performs a variety of medical office duties, including utilizing the EPIC system to schedule appointments, maintaining the patient filing system, and assisting with reception and other medical office duties as needed.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
  1. Scheduling Duties
    1. Utilizes the EPIC system to enter/change patient demographics, schedule patient appointments, consultations, laboratory tests, and other patient appointments.
    2. Schedules referral appointments with other physician offices. Prints and sends appropriate records to physician offices as appropriate for referrals.
    3. Schedules diagnostic tests and other medical tests as ordered by the physician. Provides instructions / directions to patients regarding scheduled tests.
    4. Creates documentation or system entry needed for patient billing and works with the Business Office regarding patient billing procedures and issues.
    5. Utilizes the EPIC system to coordinate with the Pharmacy in regards to patient’s chemotherapy orders and patients awaiting treatment.
  2. Patient Records/Filing Duties
    1. Prepares new patient charts as needed.
    2. Utilizes scanner and scanning programs to scan in and index patient medical records documents.
    3. Maintains the active and inactive patient filing system, including:
      1. Files incoming paper reports, dictation, nurse’s notes, etc., in medical charts.
      2. Pulls paper charts for upcoming appointments and files charts when returned.
      3. Thins patient charts as needed, including sorting records and maintaining multiple charts on the patient.
      4. Reviews active patient filing system periodically and send deceased patient charts older than one year to off-site storage.
    4. Obtains list of expired patients and pulls these files for off-site storage.
    5. Process patient medical records release forms, ensuring they are completely filled out and give to ROI Coordinator for final processing.
  3. Reception
    1. In a professional manner, greets and directs patients and visitors that enter the facility.
    2. Provides general information about services available to all patients and visitors.
    3. Checks DAR frequently and monitors waiting room to ensure all patients have been accounted for.
    4. Gives new patient folder to all new patients upon arrival.
    5. Identifies expressed needs of patients through active listening and awareness and appropriately follows up on those needs, including informing physicians and staff of any noticed patient condition changes.
  4. Medical Office
    1. Answers telephone with professionalism, screens telephone calls as needed, appropriately directs calls, and takes accurate messages. All medical related calls should be referred to nursing staff as appropriate.
    2. Operates and maintains copier, facsimile, and other office equipment and requests maintenance and repair service as needed.
    3. Sorts and routes incoming mail as appropriate. Places outgoing mail in proper receptacles.
    4. Organizes and maintains general office supplies. Requests office supplies as necessary.
    5. Prepares, prints and distributes daily oncology schedules and billing/encounter forms.
    6. Retrieves and prepares patient charts as requested and as needed for daily oncology schedules. Requests any missing reports/results as needed.
    7. Requests patient x-rays, films, medical charts, and test results from other facilities. Prepares and faxes x-ray request forms to appropriate hospitals.
    8. Provides support for off-site oncology specialty clinics, including: entering appointments, printing billing/encounter forms, and processing paper charts.
    9. Keeps written prescriptions for pickup by patients and gives to patients upon arrival.
    10. Scan death certificates to patient record as appropriate.
    11. Ensures adequate copies of master forms are on hand including office, patient, and consent forms.
    12. Initiates proper action in response to problems.
    13. Complies with all applicable safety and health regulations, policies and procedures.
  5. Professional Communication
    1. Maintains confidentiality in matters relating to all aspects of employment, including patient/family/significant other confidentiality.
    2. Interacts with patients/family/significant others with a variety of developmental and sociocultural backgrounds.
    3. Provides information to patients and family/significant others that reduces anxiety and conveys an attitude of acceptance, sensitivity and caring.
    4. Maintains professional relationships and conveys relevant information to other members of the health care team.
      1. Internal Contacts: Physicians, nursing staff, laboratory staff, pharmacy staff, other office staff, billing representatives, etc., and staff at other CCSI facilities.
      2. External Contacts: Hospitals, x-ray departments, couriers, laboratories, hospice, floor nurses, other physician offices, pharmaceutical representatives, etc.
    5. Relays information appropriately over telephones, facsimiles, pagers, and other communication devices, and follows-through as needed.
    6. Communicates appropriate information to supervisors, physicians, and/or other members of the healthcare team as needed, and follows-through on physician orders and requests.
  6. Teamwork
    1. Works collaboratively as a health care team member.
    2. Assists with tasks necessary for the general operation and organization of the Medical Office.
    3. Maintains positive attitude with patients, family/significant others and coworkers.
  7. Professional Development
    1. Attends staff meetings and mandatory in-services.
    2. Participates in continuing education opportunities.
    3. Contributes to the quality of patient care and participates in quality improvement initiatives.
OTHER DUTIES:
Performs other duties as assigned.
EDUCATION/QUALIFICATIONS: High school graduate or equivalent. Previous experience in a medical office in reception, medical records, or as a medical assistant is preferred. Previous experience with PCs and Windows operating system is required. Experience with a computerized practice management system preferred. Must take EPIC training and successfully pass required tests.
KNOWLEDGE/SKILLS/ABILITIES: Knowledge of basic medical office procedures and equipment. Knowledge of medical terminology, anatomy, physiology, clinical medicine, diagnostic tests, radiology, pathology, pharmacology, and other medical specialties related to medical/radiation/urological oncology. Verbal and written English communication skills for safe and effective patient care and to meet documentation standards. Eye, hand, and auditory coordination. Skills in typing and/or word processing; analytical skills necessary to maintain alphabetical filing system, including ability to distinguish letters and symbols; computer skills, especially word processing; organization and interpersonal skills. Ability to operate office equipment, including telephones, computer terminals, copiers, facsimiles, etc. Ability to perform basic arithmetic functions. Ability to compile and present information in an organized manner. Ability to plan, organize and prioritize work meeting time constraints and with little direct supervision. Ability to exercise some judgment on work to be done. Ability to function in a sometimes demanding and fast-paced work environment related to changing patient needs, including work with patients with acute, chronic, and complex disease processes and those who are dying. Understands and practices patient confidentiality. A positive attitude towards health care team members and diverse patient populations.
PHYSICAL REQUIREMENTS OF JOB: Standing, walking, sitting, climbing, carrying, pushing, pulling, lifting, bending, stooping, squatting, crouching, twisting, reaching, handling, kneeling, and wrist and digital dexterity. Speaking, hearing, and visual acuity to receive and interpret instructions; communicate with other health care professionals; use telephone system; and operate office equipment and computers. Exerting force (frequently up to 10 pounds and occasionally up to 20 pounds or more) to lift, carry, push, pull or otherwise move objects, including office supplies, medical charts, x-rays, etc. Able to assist, when needed, with patient lifting, ambulating, and transfer of patients in wheelchairs, on gurneys and beds. Able to support persons (possibly 200 pounds or more) in emergency situations. Able to move quickly from place to place on occasion. Possible driving.
MENTAL DEMANDS: Must be able to work under stress and adapt to changing conditions.
WORKING CONDITIONS: Normal medical office environment. Frequent work interruptions. Job duties involve potential for exposure to blood and body fluids, chemical disinfectants, and limited exposure to chemicals such as cleaning disinfectants and toners for office equipment.
BENEFITS:
  1. Health insurance
  2. HSA Option
  3. Dental insurance
  4. Paid Time Off (PTO)
  5. Sick Time
  6. Vision insurance
  7. 401(K) w/ match amp; profit sharing
  8. Life Insurance
  9. Short- amp; Long-Term Disability

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