ZipRecruiter

Log In

1

Development Executive Assistant Jobs in Tennessee

Oxeon Partners

Executive Assistant

Nashville, TN · On-site

Executive Assistant The Executive Assistant (EA) is the ultimate operational anchor, strategic ... Conduct proactive business development tracking and meeting preparation, ensuring the Partner is ...

Oxeon

Executive Assistant

Nashville, TN · On-site

$97K - $121K/yr

Role Purpose The Executive Assistant (EA) is the ultimate operational anchor, strategic gatekeeper ... Conduct proactive business development tracking and meeting preparation, ensuring the Partner is ...

Oxeon

Executive Assistant

Nashville, TN · On-site

Role Purpose The Executive Assistant (EA) is the ultimate operational anchor, strategic gatekeeper ... Conduct proactive business development tracking and meeting preparation, ensuring the Partner is ...

previous pagenext page

Showing results 21-40

All JobsDevelopment JobsDevelopment Executive Assistant JobsDevelopment Executive Assistant Jobs in Tennessee

Development Executive Assistant information

What is a development executive assistant?

Development Executive Assistants are administrative professionals who support executives or directors in the development or fundraising department of an organization, often within nonprofits, education, or healthcare. Their responsibilities typically include managing schedules, coordinating meetings and events, preparing reports, maintaining donor databases, and assisting with fundraising campaigns. They play a crucial role in ensuring that development operations run smoothly, allowing the executive team to focus on strategic initiatives. Strong organizational, communication, and multitasking skills are essential for success in this role.

How does a development executive assistant typically collaborate with fundraising and leadership teams?

A Development Executive Assistant often acts as a crucial liaison between development leadership, fundraising staff, and external stakeholders. They coordinate meetings, prepare briefing materials, and help manage donor correspondence to ensure smooth communication across departments. This role frequently involves tracking project timelines, supporting event logistics, and facilitating follow-ups, which requires strong organizational and interpersonal skills. Their support enables fundraising and leadership teams to focus on strategic initiatives while maintaining efficient daily operations.

What are the key skills and qualifications needed to thrive as a development executive assistant, and why are they important?

A Development Executive Assistant should have strong organizational skills, attention to detail, and experience in administrative support, often backed by a relevant degree or equivalent experience. Familiarity with donor management systems (like Raiser's Edge), event planning software, and proficiency in Microsoft Office Suite is typically required. Excellent interpersonal communication, discretion, and the ability to multitask under pressure are crucial soft skills for excelling in this role. These competencies are vital for efficiently supporting fundraising initiatives, managing sensitive donor information, and ensuring seamless operations in a development or nonprofit environment.

What is the difference between Development Executive Assistant vs Fundraising Coordinator?

AspectDevelopment Executive AssistantFundraising Coordinator
CredentialsTypically requires administrative experience, familiarity with CRM tools, and sometimes a bachelor’s degree in business or related fieldsOften requires experience in fundraising, event planning, and communication skills, with a background in nonprofit or development work
Work EnvironmentSupports development teams within nonprofits or corporate social responsibility departments, working closely with executivesWorks directly on fundraising campaigns, donor outreach, and event coordination, often in nonprofit organizations
Employer & IndustryNonprofits, educational institutions, corporate CSR departmentsNonprofits, charitable organizations, educational institutions

The Development Executive Assistant primarily provides administrative support to development executives, focusing on scheduling, correspondence, and database management. In contrast, the Fundraising Coordinator actively manages fundraising campaigns and donor relations. While both roles support development efforts, the Executive Assistant is more administrative, whereas the Coordinator is more campaign-focused.

What are popular job titles related to Development Executive Assistant jobs in Tennessee?

For Development Executive Assistant jobs in Tennessee, the most frequently searched job titles are:

What job categories do people searching Development Executive Assistant jobs in Tennessee look for?

The top searched job categories for Development Executive Assistant jobs in Tennessee are:

Development Executive Assistant jobs near you
Infographic showing various Development Executive Assistant job openings in Tennessee as of August 2026, with employment types broken down into 100% Full Time. Highlights an 84% In-person, and 16% Remote job distribution.

Executive Assistant

BOYS & GIRLS CLUBS OF THE TENNESSEE VALLEY

Knoxville, TN • On-site

$55K - $68K/yr

Full-time

Posted 6 days ago

Job description

The Executive Assistant plays a pivotal role in supporting the CEO, Board of Directors, Executive Leadership Team (Chief Operating Officer, Chief Financial Officer, SVP of Resource Development, and SVP of Human Resources), and managing the organization's operations. This role demands a proactive approach, critical thinking, and the ability to solve problems with a high level of professionalism and confidentiality.
Key Responsibilities:
CEO Support:
  • Manage the CEO's calendar, ensuring efficient scheduling and prioritization.
  • Act as the primary liaison for the Board of Directors and Trustees, managing logistics for meetings and events, including scheduling, material preparation, and minute-taking.
  • Handle a wide range of administrative tasks to enable the CEO's leadership effectiveness, including project assistance, document preparation, meeting coordination, travel arrangements, and expense processing.
  • Serve as the CEO's primary point of contact for both internal and external stakeholders, managing communications with discretion and diplomacy.
  • Anticipate the CEO's needs for all engagements, ensuring they are well-prepared and informed.

Executive Team Support:
  • Manage the Executive Team's calendar, ensuring efficient scheduling and prioritization.
  • Handle a wide range of administrative tasks to enable the Executive Team's leadership effectiveness, including project assistance, document preparation, meeting coordination, travel arrangements, and expense processing.
  • Execute other administrative duties as required

Office Management:
  • Ensure the smooth operation of the office, overseeing administrative duties, supply management, and equipment functionality.
  • Maintain a clean and organized office environment, including communal areas and meeting rooms.

Reception:
  • Provide courteous and prompt support for all incoming calls and emails, ensuring effective communication and referral to appropriate departments.

Marketing Liaison:
  • Collaborate with the external marketing team, ensuring accurate and timely information flow, coordination support for newsletters, annual reports, marketing materials and photo shoots.

Individual Responsibilities:
  • Dependability: Complete tasks efficiently and organize your workload effectively.
  • Confidentiality: Maintain strict confidentiality of sensitive information.
  • Adaptability: Possess a positive attitude and the ability to multitask in a dynamic environment.
  • Professionalism: Adhere to professional standards in appearance and conduct, aligned with organizational policies.

Skills & Knowledge Required:
  • Bachelor's degree and at least five years of relevant experience.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Strong organizational, networking, and communication skills.
  • High attention to detail with the ability to maintain confidentiality.
  • Adaptability to a fast-paced and changing work environment.

Physical Requirements & Work Environment:
  • Normal office environment conditions.
  • Ability to lift up to 20 pounds and remain energetic for extended periods.
  • Mobility within the office to access equipment and files.

Apply