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Development Administrative Assistant Jobs in Portland, ME

Woodfords

Administrative Assistant

Westbrook, ME · On-site

$20 - $22/hr

Position Summary The Administrative Assistant plays a vital role in providing administrative ... autism, developmental disabilities, intellectual disabilities, and/or mental health diagnoses ...

DaVita

Administrative Assistant

Bailey Island, ME · On-site

$18.50 - $24.75/hr

Here is what you can expect when you join our Village as an Administrative Assistant: A community ... Professional development programs: DaVita offers a variety of programs to help strong performers ...

Insomnia Cookies

Assistant Store Manager

Portland, ME · On-site

This role blends hands-on operational excellence with talent development, administrative ownership ... Assist in schedule creation and labor execution to meet operational targets Talent & Team ...

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All JobsDevelopment Administrative JobsDevelopment Administrative Assistant JobsDevelopment Administrative Assistant Jobs in Portland, ME

Development Administrative Assistant information

See Portland, ME salary details

$12

$21

$31

How much do development administrative assistant jobs pay per hour?

As of Jul 30, 2026, the average hourly pay for development administrative assistant in Portland, ME is $21.54, according to ZipRecruiter salary data. Most workers in this role earn between $17.69 and $23.85 per hour, depending on experience, location, and employer.

What is the difference between Development Administrative Assistant vs Fundraising Coordinator?

Development Administrative AssistantFundraising Coordinator
Handles administrative tasks like scheduling, data entry, and correspondence for development teamsPlans and executes fundraising campaigns, manages donor relations, and organizes events
Requires administrative skills, familiarity with CRM systems, and basic fundraising knowledgeRequires fundraising experience, communication skills, and knowledge of donor engagement
Typically works in nonprofit or educational organizations in a support roleWorks in nonprofit, charity, or educational sectors focusing on fundraising efforts

The Development Administrative Assistant primarily provides administrative support within development teams, while the Fundraising Coordinator actively manages fundraising initiatives and donor relations. Both roles often collaborate but differ in focus: one supports operations, the other drives revenue through fundraising activities.

What does a development assistant do?

A development assistant supports fundraising and development activities for organizations by managing donor databases, preparing correspondence, scheduling meetings, and assisting with grant applications. They often use tools like CRM software and require strong organizational and communication skills. Their work helps ensure the smooth operation of development efforts and donor relations.

What are some typical daily responsibilities of a Development Administrative Assistant in a nonprofit organization?

As a Development Administrative Assistant in a nonprofit, your daily tasks often include managing donor databases, preparing acknowledgment letters, scheduling meetings for the development team, and assisting with fundraising events. You may also help coordinate communications between donors and staff, process donations, and generate reports for leadership. Strong organizational skills and attention to detail are essential, as you'll be supporting multiple projects and collaborating closely with fundraisers and other departments.

What are the key skills and qualifications needed to thrive as a Development Administrative Assistant, and why are they important?

To thrive as a Development Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by an associate's or bachelor's degree. Familiarity with donor management software (like Raiser's Edge), Microsoft Office Suite, and basic bookkeeping systems is typically required. Exceptional communication, multitasking abilities, and a proactive approach help you excel in supporting fundraising and development teams. These skills ensure efficient operations, accurate record-keeping, and effective donor relations, which are vital for achieving fundraising goals.

What is the highest paying administrative assistant job?

The highest paying administrative assistant roles are often executive assistants or administrative managers, especially in industries like finance, law, or technology. These positions typically require advanced skills, experience, and sometimes certifications, and can offer salaries significantly higher than standard administrative assistant roles.

What career can I transition to from EA?

A Development Administrative Assistant can transition to roles such as project coordinator, executive assistant, or office manager, leveraging skills in organization, communication, and administrative support. These roles often require proficiency with office software, scheduling, and multitasking, and may involve increased responsibility or specialization in project management or development functions.

What are Development Administrative Assistants?

Development Administrative Assistants are support professionals who help fundraising and development teams in nonprofit organizations, educational institutions, or similar settings. They handle administrative tasks such as managing donor databases, preparing correspondence, scheduling meetings, assisting with event planning, and maintaining records. Their work ensures that development operations run smoothly and that the organization can effectively build relationships with donors and supporters. These assistants often interact with staff, donors, and volunteers, making strong organizational and communication skills essential for the role.
What are popular job titles related to Development Administrative Assistant jobs in Portland, ME? For Development Administrative Assistant jobs in Portland, ME, the most frequently searched job titles are:
What job categories do people searching Development Administrative Assistant jobs in Portland, ME look for? The top searched job categories for Development Administrative Assistant jobs in Portland, ME are:
What cities near Portland, ME are hiring for Development Administrative Assistant jobs? Cities near Portland, ME with the most Development Administrative Assistant job openings:
Development Administrative Assistant jobs near you
Infographic showing various Development Administrative Assistant job openings in Portland, ME as of June 2026, with employment types broken down into 1% As Needed, 93% Full Time, 5% Part Time, and 1% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution, with an average salary of $44,780 per year, or $21.5 per hour.

Administrative Assistant

Woodfords Family Services

Westbrook, ME • On-site

$20 - $22/hr

Full-time

This job post has expired today. Applications are no longer accepted.

Woodfords Family Services rating

8.9

Company rating: 8.9 out of 10

Based on 6 frontline employees who took The Breakroom Quiz

Job description

Position Summary

The Administrative Assistant plays a vital role in providing administrative support to the Director of Foster Care and Adoption Services and the broader Therapeutic Foster Care team. This position helps ensure the smooth day-to-day operation of the program through documentation management, file auditing, meeting support, reporting, correspondence, and coordination of program-related activities and events.

This role is ideal for an administrative professional who is highly organized, comfortable managing multiple priorities, and committed to maintaining confidentiality, professionalism, and strong internal support in a fast-paced office environment.

Key Responsibilities

  • Provide administrative support to the Director, Case Managers, and Recruitment and Licensing Coordinator within the Foster Care and Wendy’s Wonderful Kids programs.
  • Upload required documents into the electronic health record system and maintain organized program files.
  • Review consumer files on an ongoing basis to support licensing and accreditation compliance.
  • Conduct monthly file audits for foster care and Wendy’s Wonderful Kids records.
  • Update releases of information every six months and track foster care documentation requiring signatures.
  • Submit required reports to the EIS system and support timely reporting processes.
  • Confirm and report foster parent daily notes compliance.
  • Assist in internal billing and finance processes.
  • Prepare routine correspondence and communications.
  • Support meetings through planning, preparation, and documentation.
  • Organize foster care events including foster parent support groups, appreciation events, and seasonal gatherings.
  • Perform other duties and responsibilities as appropriately assigned by the Director of Therapeutic Foster Care.

Opportunity Details

  • Full-time, hourly position, 30–40 hours per week
  • $20-$22 per hour depending on education and experience
  • Onsite, in-person role

Qualifications

  • High school diploma, GED, or equivalent required
  • At least two years of administrative support experience required
  • Computer experience including Microsoft Office and the ability to learn new technology required
  • Strong verbal and written communication skills required
  • Strong organizational skills and attention to detail required
  • Ability to maintain strict confidentiality and professional boundaries required
  • Ability to take initiative, communicate concerns, and seek guidance in a professional and respectful manner required

Comprehensive Benefits Package

At Woodfords, we know that meaningful work starts with a supportive workplace. In addition to joining an inclusive and positive work culture that values your professional growth and commitment to children and families, full-time employees are eligible for a comprehensive benefits package that includes:

  • Competitive Health Insurance (with multiple plan options)
  • Dental & Vision Insurance
  • Paid Vacation
  • Paid Sick Time
  • 10 Paid Holidays
  • 1 Floating Holiday
  • 403(b) Retirement Savings Plan with 5% Agency Match
  • Employer-Paid Short-Term and Long-Term Disability
  • Employer-Paid Group Term Life Insurance
  • Employee Assistance Plan (EAP Benefits)
  • Voluntary Supplemental Benefits
  • Exclusive Verizon Discount to Woodfords Family Services employees

Woodfords Family Services is a qualifying employer for the Public Service Loan Forgiveness (PSLF) Program

Who We Are

Woodfords Family Services is a nonprofit organization that’s been committed to the support and inclusion of people with special needs and their families in Maine communities for over 55 years. Today, the organization provides a wide array of clinical, educational, behavioral health, residential, community, and family support programs to more than 2,000 children, youth, and adults with autism, developmental disabilities, intellectual disabilities, and/or mental health diagnoses throughout the state. Woodfords is also accredited by the Council on Accreditation (COA), reflecting our commitment to quality, accountability, and the delivery of the highest standard of care.

What Woodfords Family Services employees say

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