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Design Assistant

Full-Time | In-Person | Scottsdale, AZ
Travel Required | High-Performance Environment
Compensation: $70,000$80,000 DOE

Role Overview

Jaque Bethke Design is seeking a highly organized, proactive, and detail-oriented Design Assistant to support the execution, coordination, and operational flow of design projects across all phases.

This role is heavily execution and operations focused, helping ensure that sourcing, pricing, documentation, procurement, coordination, and project follow-through move efficiently while senior leadership focuses on creative direction and client experience.

This is an ideal opportunity for someone who thrives in fast-moving environments, enjoys problem-solving and organization, communicates well under pressure, and takes pride in helping keep projects, people, and priorities aligned.

The right candidate is proactive, adaptable, highly accountable, and capable of managing multiple moving pieces simultaneously with urgency and professionalism.

Who Youll Support

• Design Team
• Project Managers
• Procurement & Operations Teams
• Leadership (as needed)
• Vendors, Fabricators, & Consultants

Core Responsibilities

Design Execution & Project Support

• Support design projects from concept through installation
• Assist with sourcing furniture, finishes, lighting, fabrics, and materials
• Prepare and organize materials for client presentations and internal reviews
• Support drawings, layouts, modeling, and visualizations using REVIT, BIM workflows, D5, Lumion, and related platforms
• Assist with project coordination, specifications, and technical documentation

Procurement & Vendor Coordination

• Request and track quotes from vendors and showrooms
• Maintain accurate pricing, specifications, and project documentation
• Place orders and track lead times, deliveries, logistics, and follow-through
• Coordinate communication with vendors, fabricators, consultants, and internal teams
• Help identify delays, inconsistencies, or missing information proactively

Operations, Organization & Workflow Support

• Maintain organized project files, sample libraries, schedules, and documentation
• Track deliverables, timelines, approvals, and project updates
• Ensure all project information remains accurate, current, and accessible
• Assist with installations, site coordination, and onsite project support as needed
• Support day-to-day design operations and internal workflows
• Help maintain organization and momentum across multiple active projects

Communication & Execution

• Support communication and coordination across teams and project stakeholders
• Adapt quickly to changing priorities and evolving project needs
• Help leadership and project teams stay organized and aligned
• Assist in solving operational and coordination challenges proactively

What This Role Is Not

To ensure clarity, this role does not solely own:

• Final design direction or creative approvals
• Client strategy or high-level project management
• Firm leadership responsibilities
• Architectural liability or technical sign-off authority

These functions are handled by senior leadership, project management, and technical leads.

Ideal Candidate

The ideal candidate:

• Is highly organized, detail-oriented, and process-driven
• Has strong communication and coordination skills
• Thrives within fast-paced, high-expectation environments
• Can manage multiple priorities simultaneously without losing follow-through
• Is proactive and able to take initiative without constant direction
• Enjoys organization, execution, and operational problem-solving
• Remains calm, adaptable, and solutions-focused under pressure
• Understands urgency, accountability, and professionalism
• Is dependable, responsive, and highly collaborative

This Role May Not Be The Right Fit For Someone Who

• Requires constant direction or supervision
• Struggles with organization, urgency, or follow-through
• Becomes overwhelmed by rapidly changing priorities
• Prefers slow-paced or highly siloed work environments
• Dislikes coordination, logistics, or operational support work
• Is looking for a purely creative or conceptual design role

Qualifications

• 3+ years of experience in design support, procurement coordination, interior design operations, or related roles preferred
• Experience with REVIT, BIM workflows, D5, Lumion, and related design platforms preferred
• Strong organizational and communication skills required
• Ability to manage multiple active projects and deadlines simultaneously
• Background or strong interest in interior architecture, interior design, or technical design workflows
• Comfortable working within high-performance, in-person environments
• Willingness and availability to travel based on project and installation needs

Compensation & Structure

• Full-time, year-round position
• In-person | Scottsdale, AZ
• Travel required based on project needs and installations
• Competitive compensation based on experience
• Opportunity to work on complex luxury residential, hospitality, retail, and commercial projects
• Collaborative and creative work environment
• Long-term growth opportunity within an expanding firm

What Youll Gain

• Hands-on experience within a high-end, full-service luxury design firm
• Exposure to complex, large-scale residential, hospitality, retail, and commercial projects
• Direct involvement in high-level project execution and operations
• Opportunity for growth as the firm expands