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Design Operations Assistant Jobs in Pennsylvania

Protecs, Inc.

Design Manager

Plymouth Meeting, PA · On-site

The Design Project Manager plays a key role in our organization by providing senior leadership ... PROTECS can assist / improve client operations and is ready to address PROTECS issues with the ...

Aquaamerica

Design Technician I

Pittsburgh, PA · On-site

... operations and gas facilities necessary to supply or maintain the required energy service delivery within a distribution area. * Assist with layout and design engineering work for construction ...

Levin Furniture

Interior Design Specialist

Wexford, PA · On-site

The Interior Design Specialist partners with customers and their families, both in-store and in ... support. * Assist with store operations such as tagging merchandise, organizing displays, and ...

Levin Furniture

Interior Design Specialist

Wexford, PA · On-site

The Interior Design Specialist partners with customers and their families, both in-store and in ... support. * Assist with store operations such as tagging merchandise, organizing displays, and ...

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All JobsDesign Operations JobsDesign Operations Assistant JobsDesign Operations Assistant Jobs in Pennsylvania

Design Operations Assistant information

What is a design operations assistant?

Design Operations Assistants are professionals who support design teams by managing workflows, scheduling, resources, and administrative tasks. Their role ensures that creative projects run smoothly, deadlines are met, and communication between designers and other departments is efficient. They may also help with budget tracking, documentation, and process optimization. By handling these operational details, Design Operations Assistants free up designers to focus more on their creative work.

How does a design operations assistant typically support cross-functional teams within a design organization?

A Design Operations Assistant plays a key role in facilitating collaboration between design, product, and engineering teams by managing schedules, coordinating meetings, and tracking project progress. They often handle documentation, onboarding materials, and process improvements to ensure smooth workflows. This support helps designers focus on creative tasks while maintaining clear communication and alignment across all stakeholders. Being organized and proactive in addressing logistical challenges makes a significant impact on overall team efficiency.

What are the key skills and qualifications needed to thrive as a design operations assistant, and why are they important?

To thrive as a Design Operations Assistant, you need strong organizational skills, attention to detail, and a background in project management or design support. Familiarity with project management tools like Asana, Trello, or Jira, as well as proficiency in Microsoft Office and basic knowledge of design software such as Adobe Creative Suite, is often required. Excellent communication, time management, and problem-solving skills help you coordinate tasks efficiently and support creative teams. These skills and qualities are crucial for maintaining smooth workflows, meeting deadlines, and ensuring successful design project execution.

What is the difference between Design Operations Assistant vs Design Coordinator?

AspectDesign Operations AssistantDesign Coordinator
ResponsibilitiesSupports design team workflows, manages resources, and assists with process improvementsCoordinates design projects, schedules, and communicates between teams
Required SkillsOrganizational skills, familiarity with design tools, basic project managementCommunication skills, project scheduling, stakeholder coordination
Work EnvironmentDesign teams, collaborative office settings, remote optionsDesign project teams, client-facing roles, collaborative settings
Common UsageUsed in companies with established design operations, tech, and creative agenciesUsed in creative agencies, marketing teams, and corporate design departments

The main difference is that a Design Operations Assistant focuses on supporting and improving design workflows and processes, while a Design Coordinator manages specific projects and coordinates tasks within design teams. Both roles require organizational and communication skills but serve different functions within the design process.

What are the most commonly searched types of Design Operations jobs in Pennsylvania?

The most popular types of Design Operations jobs in Pennsylvania are:

What cities in Pennsylvania are hiring for Design Operations Assistant jobs?

Cities in Pennsylvania with the most Design Operations Assistant job openings:

Infographic showing various Design Operations Assistant job openings in Pennsylvania as of August 2026, with employment types broken down into 79% Full Time, 17% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

Design Manager

Plymouth Meeting, PA • On-site

Protecs, Inc.
Construction • 11 - 50 employees
Learn more about Protecs, Inc.external

Full-time

Re-posted 6 days ago

Job description

The Design Project Manager plays a key role in our organization by providing senior leadership leading key project(s) from conceptual phases through design coincident with pre-construction then through construction administration and commissioning/close-out. This includes oversight and direction of the design team and relationship development with the client to provide our clients with projects that perform and are safely completed within budget, on schedule, in accordance with quality standards and meeting the customer's satisfaction. Typically, this position is also seeking to strengthen and extend our relationships to new opportunities with existing clients.
The design manager will also conceptualize plans to provide high level solutions to overall projects or more detailed solutions to specific client issues some of which may result in or lead to design/build project opportunities. These project opportunities will often involve master planning, site due diligence parameter development and evaluation, assisting in site searches, program development, conceptual design, and basis of system criteria development. These opportunities often lead to the management and development of full-scale project assignments.
This position will also focus on evaluating design solutions for conformance to the conceptual plan and basis of system criteria established for client sites, reviewing independently developed designs for pre-construction / construction management opportunities, and confirming the technical requirements for commissioning efforts on in-house projects. The skills developed in this position will assist you in future assignments as a director of this service platform, a project executive, and organization leader.
Overview of Role:
Established skills at previous level, works independently and directs project staff. Functions as the senior level contact with client. Provides senior oversight/input on project concepts. Maintains client contact and development of work on future projects, can identify areas where PROTECS can assist / improve client operations and is ready to address PROTECS issues with the client and take appropriate action to resolve them / promote PROTECS services. Will oversee multiple projects / assignments and staff / subconsultants. Will work to develop staff and projects through training, project exposure, risk management, technical development, etc. Responsible for project development and concept phase budgets.
Typical Activities:
  • Responsible for design phase design/build project development
  • Able to develop or foster the development of design documentation on design/build projects to suit the company and project objectives.
  • Extends relationships on projects toward the development of further work.
  • Responsible for project development from concept through project process
  • May perform high level design activities to conceptualize facilities, renovations, or system solutions.
  • Will provide evaluation of or check on sub-consultant design solutions.
  • Maintains relationship with client personnel.
  • Ensures the PROTECS project team is executing its duties in regard to technical deliverables.
  • Manages and directs design consultants.
  • Seeks to develops client relationships and project opportunities through technical capabilities.
  • Supports other project team members including Sr. Project Managers, Project Managers, Project Engineers, etc.
  • Responsibility for concept project budgets and schedules
  • Develops and assists in presentations.
  • Confirms quality of design deliverables
  • Ensures conformance of design documents with Basis of System Criteria and/or Owner Program Requirements
  • Evaluates design solutions for project applications.
  • Facilitates commissioning approach and documents when developed in-house with insight on third party commissioning under PROTECS delivery.
  • Provide field review / punch list walk-through on design build projects.
  • Assist in troubleshooting project start-up technical issues initially in design document review and, if needed, in support of field team efforts.
  • Performs other tasks as needed to fulfill company needs.

Requirements
Experience level: 10-15 years minimum
Background: Engineering degree with practical applied experience; professional registration preferred, additional education and training encouraged.
Preferred Qualifications
  • Proven capability to successfully lead multi-discipline design teams from concept through construction documents.
  • Specific expertise in engineering degree discipline
  • Working knowledge of other engineering and architectural disciplines
  • Demonstrated design project management and design phase cost control.
  • AutoCAD and Revit capabilities
  • Capability to identify construction project cost impacts in design.
  • Project management software capability such as Timberline, Prolog, or Procore
  • Blue Beam and Microsoft Office Suite proficiency
  • Detail oriented

Additional Information
PROTECS is a proud Equal Opportunity Employer (EOE). We celebrate diversity and are committed to creating an inclusive environment for all employees. Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability or veteran status.
This position is not eligible for H1-B or any other visa sponsorship.
PROTECS is a leading full-service design-build construction management and project management company with five US offices focused on serving the hi-tech regulated market sectors. For over 20 years, PROTECS has provided its clients with a broad range of leveraged services in a collaborative design/build and construction management approach by partnering with best-in-class architecture/engineering firms from project inception to occupancy.
Through PROTECS' patented Target Costing® delivery methodology, the company acts as a single point of contact and accountability for master planning, site selection, design, construction, commissioning, and validation. At the core of its delivery approach, PROTECS takes on the risk to guarantee performance, conformance, compliance, time to market and, above all, cost to ensure all its clients' strategic objectives and goals are met.
For more information, please visit www.protecsinc.com.

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