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Database Gift Processing Specialist Jobs (NOW HIRING)

FHLB Des Moines

$60 - $80/hr

Gift Processing (65%) * Receive, review and prepare gift contributions for processing and entry into donor databases. * Process a wide range of gift and pledge transactions, including securities ...

FHLB Des Moines

Gift Services Specialist

Seattle, WA · On-site

$60 - $80/hr

Gift Processing (65%) * Receive, review and prepare gift contributions for processing and entry into donor databases. * Process a wide range of gift and pledge transactions, including securities ...

Eastern New Mexico University

Gift Processor

Portales, NM · On-site

$13.75 - $17.50/hr

... databases * Balance donated checks, cash, bank drafts, and online charges and run transmittal ... Maintain a current gift and pledge processing procedures manual under the supervision of the ...

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Database Gift Processing Specialist information

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How much do database gift processing specialist jobs pay per hour?

As of Sep 9, 2026, the average hourly pay for database gift processing specialist in the United States is $32.20, according to ZipRecruiter salary data. Most workers in this role earn between $21.15 and $39.42 per hour, depending on experience, location, and employer.

What is a database gift processing specialist?

A Database Gift Processing Specialist is responsible for accurately recording, processing, and tracking donations and gifts received by an organization, often within a nonprofit or educational institution. They manage donor information in specialized databases, ensure data integrity, and generate necessary reports for fundraising and accounting purposes. This role often involves collaborating with development, finance, and stewardship teams to ensure that donor records are up-to-date and acknowledgments are sent promptly. Attention to detail and knowledge of database management systems are essential for success in this position.

How does a database gift processing specialist typically collaborate with fundraising and finance teams?

A Database Gift Processing Specialist works closely with both fundraising and finance teams to ensure gifts are accurately recorded, acknowledged, and reconciled. They communicate regularly with fundraisers to clarify donor information and gift designations, and coordinate with finance staff to support auditing, reporting, and monthly reconciliations. This collaboration is essential for maintaining data integrity and supporting the organization’s stewardship efforts. Effective communication and attention to detail are key to ensuring seamless workflows across departments.

What are the key skills and qualifications needed to thrive as a database gift processing specialist, and why are they important?

To thrive as a Database Gift Processing Specialist, you need strong attention to detail, proficiency in data entry, and familiarity with fundraising or donor management processes, often supported by a relevant associate’s or bachelor’s degree. Experience with donor management databases (such as Raiser's Edge or Salesforce), spreadsheet software, and data integrity procedures is typically required. Excellent organizational skills, discretion with sensitive information, and effective communication help you excel in this role. These skills ensure accurate donation processing, maintain donor trust, and support the overall success of fundraising initiatives.

What are popular job titles related to Database Gift Processing Specialist jobs?

For Database Gift Processing Specialist jobs, the most frequently searched job titles are:

Infographic showing various Database Gift Processing Specialist job openings in the United States as of August 2026, with employment types broken down into 87% Full Time, 11% Part Time, and 2% Contract. Highlights an 78% Physical, 2% Hybrid, and 20% Remote job distribution, with an average salary of $66,986 per year, or $32.2 per hour.

Gift Processor - Part Time

Manhattan, NY • On-site

CANCER CARE GROUP
Health Care and Social Assistance • 11 - 50 employees
Learn more about CANCER CARE GROUPexternal

$30/hr

Part-time

Re-posted 10 days ago

Job description

Gift Processor Part-Time
Salary - $30.00 - hourly
This is a hybrid position and will require both in-office (1 day) and remote work. This is a part-time position requiring approximately 21 hours per week.
CancerCare is a leading national nonprofit organization providing free professional support services to anyone affected by cancer. We are seeking a highly organized, detail-oriented professional to join our Advancement Operations team as a Gift Processor.
This role is ideal for an individual who enjoys data management, donor stewardship, and supporting fundraising operations through accurate gift processing and exceptional customer service.
The Gift Processor is responsible for the timely and accurate processing of charitable contributions and maintenance of donor records within CancerCare's CRM system, Virtuous. This role supports the Advancement team by ensuring gifts are entered accurately, donor information is maintained according to organizational standards, and acknowledgment processes are completed in a timely manner.
The Gift Processor serves as a critical member of the Advancement Operations team, helping to ensure exceptional donor stewardship through accurate gift administration and data management.
The Gift Processor will be responsible for:
Daily Responsibilities
  • Processing all incoming gifts, including checks, online donations, donor-advised fund distributions, stock gifts, matching gifts, and workplace giving contributions
  • Entering and updating donor and gift records in Virtuous CRM accurately and efficiently
  • Verifying gift coding, campaign assignments, appeal designations, and fund allocations
  • Reviewing gift batches for accuracy and completeness prior to posting
  • Maintaining electronic records and supporting documentation for all gifts

Donor Acknowledgments & Stewardship Support
Daily/Weekly Responsibilities
  • Generating acknowledgment letters and donor receipts according to established timelines
  • Ensuring donor recognition and tribute gift information is accurately recorded
  • Assisting with the processing of memorial and honorary gifts and related notifications
  • Responding to routine donor record updates, including address changes and contact information corrections
  • Responding to routine donor inquiries by phone, email, and mail, providing exceptional customer service and ensuring timely resolution of questions related to gifts, acknowledgments, and donor records

Data Quality & Record Maintenance
Weekly Responsibilities
  • Reviewing donor records for duplicates, incomplete information, and data inconsistencies
  • Updating constituent records based on returned mail, donor communications, and other data sources
  • Maintaining accurate donor coding, tagging, and segmentation fields within Virtuous
  • Supporting ongoing database cleanup initiatives

Advancement Operations Support
  • Supporting event-related data entry, including registrations, sponsorships, and attendance records
  • Assisting with year-end giving activities, tax receipt preparation, and audit-related documentation
  • Serving as a professional and courteous point of contact for donors and other external stakeholders
  • Maintaining confidentiality and security of donor information at all times
  • Following established Advancement Operations procedures and documentation standards
  • Providing general administrative support to the Advancement team as needed

Cross-Department Collaboration
  • Working collaboratively with Advancement, Finance, Events, and Program teams to ensure accurate donor and fundraising data
  • Assisting with gift batch reconciliation and support coordination between Advancement and Finance to ensure accurate recording of fundraising revenue
  • Supporting organization-wide fundraising and stewardship initiatives through timely and accurate administrative support

  • Associate's degree or equivalent professional experience
  • 1-3 years of experience in gift processing, donor database management, data entry, bookkeeping, or nonprofit administration
  • Strong attention to detail and commitment to data accuracy
  • Experience working with CRM databases or fundraising software, preferably Virtuous
  • Proficiency in Microsoft Excel, including basic data management functions
  • Excellent organizational and time management skills
  • Ability to handle confidential donor information with discretion
  • Strong written and verbal communication skills
  • Strong customer service orientation and ability to interact professionally with donors, volunteers, and colleagues
  • Willingness to adapt to fluid and changing priorities and challenges
  • Ability to work well with diverse individuals of all levels and backgrounds

Please provide a cover letter with your resume.
This job posting provides a general list of the essential responsibilities and qualifications required for this position. It does not represent a contract for employment, and CancerCare reserves the right to change the description and/or posting at any time without notice.
CancerCare is an equal opportunity employer and does not discriminate on the basis of race, color, religion, national origin, gender identity or expression, sexual orientation, age, marital status, disability, genetic information, veteran/military status, or any other protected.

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