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Data Intake Coordinator Jobs in Iowa (NOW HIRING)

Safer Foundation

Program Manager YEP

Davenport, IA · On-site

This position ensures the effective delivery of services through coordinated classroom instruction ... Key responsibilities include monitoring attendance, ensuring accurate data entry into Salesforce ...

Safer Foundation

Program Manager YEP

Davenport, IA · On-site

$65 - $85/hr

This position ensures the effective delivery of services through coordinated classroom instruction ... Key responsibilities include monitoring attendance, ensuring accurate data entry into Salesforce ...

SAFER Foundation

Program Manager YEP

Davenport, IA · On-site

This position ensures the effective delivery of services through coordinated classroom instruction ... Key responsibilities include monitoring attendance, ensuring accurate data entry into Salesforce ...

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All JobsData Intake JobsData Intake Coordinator JobsData Intake Coordinator Jobs in Iowa

Data Intake Coordinator information

What does a data intake coordinator do?

A Data Intake Coordinator is responsible for managing the collection, organization, and entry of data into a company’s systems. They ensure that all incoming data is accurate, complete, and processed in a timely manner. This role often involves coordinating with other departments to verify information and resolve discrepancies. Data Intake Coordinators play a critical role in maintaining data integrity and supporting the organization’s data-driven decision-making.

How does a data intake coordinator typically collaborate with other departments to ensure data accuracy and timely processing?

A Data Intake Coordinator works closely with various departments such as operations, IT, and compliance to streamline the flow of incoming data. They are often responsible for clarifying data requirements with colleagues, resolving discrepancies, and ensuring that data is entered accurately and efficiently. Regular communication and coordination are key, as the role often involves following up on missing or incomplete information and providing updates on data processing status to relevant stakeholders. This cross-departmental interaction not only helps maintain data integrity but also fosters a collaborative work environment.

What are the key skills and qualifications needed to thrive as a data intake coordinator, and why are they important?

To thrive as a Data Intake Coordinator, strong organizational skills, attention to detail, and experience with data entry or data management are essential, often supported by a relevant associate’s or bachelor’s degree. Familiarity with database management systems, spreadsheets, and data processing software like Microsoft Excel or specialized intake platforms is typically required. Excellent communication, problem-solving abilities, and time management are vital soft skills for coordinating with multiple departments and ensuring data accuracy. These skills are crucial for maintaining data integrity, supporting efficient workflow, and enabling informed decision-making within an organization.

What is the difference between Data Intake Coordinator vs Data Analyst?

AspectData Intake CoordinatorData Analyst
CredentialsHigh school diploma or equivalent; some roles may require certifications in data managementBachelor's degree in data science, statistics, or related field; certifications like CAP or Microsoft Data Analyst
Work EnvironmentOffice setting, data entry, and data management tasksOffice or remote, analyzing data, creating reports
Employer & Industry UsageHealthcare, finance, government agenciesBusiness, marketing, healthcare, finance
Search & Comparison IntentFocus on data entry, data management, and intake processesFocus on data analysis, insights, and reporting

The Data Intake Coordinator primarily handles data collection, entry, and management to ensure accurate data flow within organizations. In contrast, a Data Analyst interprets data, creates reports, and provides insights to support decision-making. While both roles work with data, their responsibilities and skill sets differ significantly.

Is a data intake coordinator job stressful?

A data intake coordinator job can be stressful due to the need for accuracy, attention to detail, and managing multiple data sources under deadlines. The role often requires strong organizational skills and proficiency with data management tools, which can contribute to workload pressure. However, stress levels vary depending on the organization and workload management practices.

What cities in Iowa are hiring for Data Intake Coordinator jobs?

Cities in Iowa with the most Data Intake Coordinator job openings:

Data Intake Coordinator jobs near you

Customer Experience Specialist ($17-$21/hr)

Synapse Health

Newton, IA • On-site

$17 - $21/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 14 hours ago

Job description

If you're looking for a step up in pay, structure, and long-term stability, our growing Newton team may be the opportunity you've been waiting for.
Who We Are:
At Synapse Health, we're streamlining the durable medical equipment (DME) process. We manage intake, documentation, routing, claims, billing, and patient support. Our model reshapes how DME is delivered and experienced.
Since 2016, with decades of industry and leadership experience, we've delivered tech-based solutions that help our partners to modernize operations, improve coordination, and reduce administrative burdens. By taking on operational and financial complexity, we're redefining how DME works for providers, prescribers, and patients. We are proud to offer work that matters, on a mission that matters
Learn more at SynapseHealth.com and on Synapse Health's LinkedIn.
What We Need:
As a Specialist, Customer Experience at Synapse Health, you are the frontline voice of the organization-serving as a trusted point of contact for patients, prescribers, and partners throughout the order intake and fulfillment process. You play a critical role in ensuring patient orders are processed accurately, compassionately, and efficiently, helping deliver a seamless and supportive experience during every interaction.
In this role, you are responsible for managing incoming order requests, verifying accuracy and completeness, coordinating with prescribing providers as needed, and initiating timely delivery of durable medical equipment (DME). You thrive in a fast-paced, evolving environment and embrace change as Synapse Health continues to grow and enhance systems, workflows, and patient services.
This position is fully onsite in the Synapse Health office in Newton, Iowa (50208).
What You Will Do:
  • Receive, triage, and process incoming communications from multiple channels, handling requests directly or routing them appropriately in accordance with established guidelines.
  • Initiate intake of new orders by gathering and validating patient demographics, prescriber information, and equipment details to ensure accuracy and completeness.
  • Determine whether incoming requests are within scope and apply appropriate workflows for intake, escalation, or follow-up.
  • Respond to general inquiries regarding Synapse Health, its programs, and service offerings with clarity, professionalism, and empathy.
  • Act as a patient advocate, working with urgency to ensure member needs are met and barriers to care are addressed promptly.
  • Deliver a high-quality patient experience while meeting established performance goals, including productivity, call quality, member satisfaction, first call resolution, and attendance.
  • Accurately enter, update, and maintain data within internal systems, tracking tools, and documentation platforms.
  • Maintain strict confidentiality of patient health information and consistently adhere to HIPAA and organizational privacy standards.
  • Partner with program leadership and senior team members to support escalated requests, complex questions, or exceptions.
  • Contribute to continuous improvement efforts by identifying process gaps, inefficiencies, or recurring issues.

Note: These responsibilities reflect the general nature and scope of the role but are not exhaustive. Responsibilities may evolve to meet changing business needs.
What You Have:
At Synapse Health, we've intentionally built a culture rooted in kindness, collaboration, and creativity, qualities we consider essential for every team member. Additional requirements include:
  • 2+ years of recent experience in customer service or order processing within the healthcare equipment or durable medical equipment (DME) industry, including roles in qualification, logistics, transitions, or related functions.
  • Proficiency with Microsoft Office applications and the ability to quickly learn department-specific systems and technologies.
  • Strong organizational skills with the ability to manage multiple tasks accurately and efficiently.
  • Excellent verbal and written communication skills, including the ability to deliver clear, effective multi-channel communications.
  • Analytical and problem-solving skills to identify issues, perform audits, and resolve concerns in a timely manner.
  • High attention to detail and a strong commitment to accuracy and data integrity.
  • Ability to thrive in a fast-paced environment, adapt to change, and prioritize competing demands effectively.
  • Must live within a commutable distance to Newton, Iowa (50208) as this is a fully onsite position. Note: These responsibilities reflect the general nature and scope of the role but are not exhaustive. Responsibilities may evolve to meet changing business needs.

What Sets You Apart:
  • Customer-Focused: Builds strong relationships and consistently delivers patient-centered solutions.
  • Effective Communicator: Adapts messaging to meet the needs of diverse audiences across multiple communication channels.
  • Nimble Learner: Embraces learning through experience, using feedback and outcomes to improve performance.
  • Action-Oriented: Approaches challenges with urgency, energy, and a solutions-driven mindset.
  • Process-Minded: Identifies opportunities to optimize workflows and contribute to continuous improvement.
  • Tech-Savvy: Comfortable learning and adopting new systems, tools, and technologies.
  • Adaptable: Responds quickly and positively to changing processes, priorities, and business needs.

Compensation:
The pay range for this position is $17 - $21 per hour. This range reflects the anticipated compensation at the time of posting. Final compensation will be based on factors such as relevant experience, demonstrated skills, internal equity, and prevailing market conditions. Compensation discussions are encouraged throughout the hiring process.
What Sets Us Apart:
Work is a part of life, but at Synapse Health, we believe it should be meaningful and enjoyable. We're committed to helping our team members thrive personally and professionally, which is why our benefits include:
  • Professional growth opportunities with compelling career paths
  • Healthy work-life balance supported by generous paid time off (PTO)
  • Comprehensive benefits package, including medical, dental, vision, STD & LTD insurance for full-time team members
  • 401(k) savings plan with employer matching contributions

Synapse Health is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
Synapse Health, Inc. will never request personal or sensitive information during the recruitment process. Please see our Careers page for more information on how to protect yourself from scammers and to learn more about our recruitment process.
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