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Job Title: HR & Payroll Administrative Assistant
Role Overview
We are seeking an energetic, highly structured, dependable, and detail-oriented HR & Payroll Administrative Assistant to join our human resources team on a temporary contractual basis. In this role, you will be responsible for managing and maintaining accurate, complete employee personnel files, supporting payroll processing efforts, conducting system audits, and ensuring strict compliance with document retention and confidentiality standards.
This is an essential, detail-driven operational role combining HR records management with payroll administration. You will review new hire paperwork, audit electronic and physical personnel files against HRIS reports, process document uploads, and coordinate file archiving or destruction in accordance with company policy. If you possess exceptional organizational skills, strict discretion, and a methodical approach to administrative workflows, we want to hear from you.
Key Responsibilities
Personnel File Management & Auditing
• File Maintenance: Manage, organize, and maintain accurate, complete, and confidential employee personnel files (both physical and electronic).
• Compliance Audits: Conduct thorough audits and reviews of existing electronic and physical files to ensure all documentation is complete, accurate, and properly aligned.
• Document Processing: Review new hire paperwork for completeness, process personnel document uploads, and track file locations using secure file room logs.
• Records Archiving: Prepare historical records for off-site storage and securely shred outdated personnel files in accordance with retention guidelines.
Payroll & HRIS Support
• Payroll Assistance: Support the payroll team with data entry, intake form submissions, and routine payroll processing tasks.
• System Audits: Run, review, and audit HRIS/Payroll system reports (e.g., UKG or similar platforms) to identify discrepancies and ensure data integrity.
• Information Security: Handle sensitive and highly confidential employee personal data, medical records, and financial information with absolute discretion, professionalism, and security.
Qualifications & Requirements
Minimum Qualifications
• Education: High School Diploma or equivalent required.
• Experience Baseline: Minimum of 1 year of professional experience in human resources administration, payroll support, customer service, or clerical record-keeping.
• Technical Mastery:
oHigh-accuracy data entry, typing, and systematic filing skills.
oWorking knowledge of Microsoft Office Suite (Word, Excel, Outlook).
oFamiliarity navigating human resource information systems (HRIS) or payroll software (such as UKG, Workday, etc.).
• Core Competencies: Exceptional attention to detail; ability to handle highly confidential information with strict discretion; strong organizational skills with the capacity to multi-task and meet strict deadlines independently.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, AllSTEM Connections is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AllSTEM Connections participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Additional Skills
(none specified)
AllSTEM Representative Contact Info
Account Executive:
Nichols
Branch Phone:
(909) 244-1777
Location:
Ontario, CA