Data Entry Associate Jobs in Oceanside, CA (NOW HIRING)

San Diego Humane Society is hiring a full-time Data Specialist for our Philanthropy team!

How you’ll impact our mission:

At San Diego Humane Society, we’re united by our mission to Inspire Compassion, providing hope and advancing the welfare of animals and people. Philanthropy makes our work for people and animals possible, and the Data Specialist is integral to advancing our fundraising initiatives. In this role, you’ll support our mission by providing high-level service in maintaining accurate constituent records and processing, acknowledging, and tracking donations from a variety of giving sources.

This role delivers service at the gold standard level in alignment with the SDHS Way, to meet the needs of animals and the people who love them by leading with compassion, finding creative solutions, providing personalized care and building connections. If you’re passionate about making an impact in the animal welfare movement, we’d love to talk to you.

What’s in it for you?

At SDHS, we’re proud to be an Equal Employment Opportunity Employer and commit to being a place where every person – staff, volunteer, and guest – can feel a sense of belonging. We support and invest in employees through conscious delivery of benefits and a workplace environment based on our Core Values.

As an employee you’ll enjoy:

• Competitive pay and paid time-off (including your Birthday Day Off!)
• Comprehensive benefits package, training and well-being programs
• 403(b) retirement plan with 5% match after 1 year
• Free pet adoptions, pet vaccines and spay/neuter services
• …and so much more!

What you’ll do:

• Execute accurate and timely gift processing for a high volume of donations across multiple giving channels and platforms, ensuring prompt recording and acknowledgment of contributions in compliance with organizational standards, policies, and data management procedures.
• Demonstrate advanced proficiency in preparing, importing, and reconciling donor data across multiple fundraising and operational systems, including processing contributions received through a direct mail lockbox service and donations generated through various organizational database platforms.
• Provide expert-level support for end-to-end gift processing and fulfillment, including preparation and manual entry of gift batches, accurate recording of donations across all giving channels (mailed-in, walk-in, direct deposits, telemarketing, pledges, securities), and execution of data entry and system imports.
• Generate detailed financial and donor reports to support gift batch reconciliation, financial integrity, stewardship, and fundraising initiatives.
• Maintain accurate constituent records through detailed recordkeeping and regular audits, ensuring proper tracking of donor information, relationships, research, and cultivation activities, while proactively identifying and resolving duplicate records across data entry, imports, and reporting processes.

What we’re looking for:

• Must have experience and high proficiency in Microsoft Office (Word and Excel) and advanced Mail Merge experience, and with donor database systems such as Blackbaud’s Raiser’s Edge NXT and Luminate Online (or equivalent systems) and data tools, such as Omatic’s ImportOmatic.
• A bachelor’s degree and five (5) years of related experience is strongly preferred.
• An associate’s degree and a minimum of three (3) years of full-time related experience, or an equivalent combination of related work experience and education is required.
• Must have a valid driver’s license and be approved by SDHS insurance carrier to drive a company or personal vehicle for work purposes.

Location & Hours: Supports all campuses, but based at our San Diego Campus with occasional automobile travel and visits to off-site locations and special events using own transportation.

Pay: Starting range is between $24.20 – $26.92 per hour.

The listed hiring range for this position depicts the target range of pay rates for candidates. The maximum of the hiring range is reserved for candidates with the highest qualifications and relevant experience. Compensation for internal candidates may increase beyond the listed range based on performance over time. For all candidates, the actual starting pay rate is determined by a variety of factors, including but not limited to your years of related education and experience, internal pay equity, and position location.

To learn more about our benefits and perks, click here.