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Data Capture Associate Jobs in Washington (NOW HIRING)

TUMI

Associate Manager Full-time

Annapolis, MD

$18/hr

Associate Benefits: * Career pathing * Work-life balance * Training * Paid time off * Pet Insurance ... Data Capture. Leadership and Initiative: * Display a good sense of initiative, able to plan and ...

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Data Capture Associate information

What is a data capture associate?

Data Capture Associates are professionals responsible for collecting, entering, and verifying data into databases or information systems. They often work with physical or digital documents, ensuring that information is accurately transcribed and maintained. Their role is vital in maintaining data integrity and supporting business operations by providing organized, accessible records. Data Capture Associates may also be involved in quality control, error correction, and reporting tasks related to the data. This position requires attention to detail, proficiency with data entry tools, and the ability to handle confidential information securely.

What are the key skills and qualifications needed to thrive as a data capture associate, and why are they important?

To thrive as a Data Capture Associate, you need keen attention to detail, fast and accurate data entry skills, and at least a high school diploma or equivalent. Familiarity with data management software, spreadsheets like Microsoft Excel, and sometimes database systems is typically required. Strong organizational skills, reliability, and effective communication help someone excel in this position. These skills are critical to ensure data integrity, efficient workflow, and accurate record-keeping in support of business operations.

What are some common challenges faced by data capture associates, and how can they be managed effectively?

Data Capture Associates often encounter challenges such as handling large volumes of information, ensuring data accuracy, and meeting tight deadlines. Managing these challenges requires strong attention to detail, effective time management, and familiarity with data entry software. Collaboration with team members and clear communication with supervisors also help resolve discrepancies quickly and maintain workflow efficiency. Regular training on new systems and adherence to data security protocols are important for ongoing success in the role.

What is the difference between Data Capture Associate vs Data Entry Clerk?

AspectData Capture AssociateData Entry Clerk
Required CredentialsHigh school diploma; familiarity with data capture softwareHigh school diploma; basic computer skills
Work EnvironmentHealthcare, finance, or retail settings; often in teamsOffice environments; primarily desk-based
Employer & Industry UsageUsed in industries requiring data validation and scanningCommon in administrative and clerical roles across industries
Search & Comparison IntentUnderstanding data capture processes and rolesLooking for basic data entry tasks and responsibilities

The Data Capture Associate typically handles more complex data collection, validation, and scanning tasks within specialized industries, requiring familiarity with specific software. In contrast, Data Entry Clerks focus on straightforward data input and management. Both roles are essential for data accuracy but differ in complexity and industry application.

What are popular job titles related to Data Capture Associate jobs in Washington?

For Data Capture Associate jobs in Washington, the most frequently searched job titles are:

What job categories do people searching Data Capture Associate jobs in Washington look for?

The top searched job categories for Data Capture Associate jobs in Washington are:

What cities in Washington are hiring for Data Capture Associate jobs?

Cities in Washington with the most Data Capture Associate job openings:

Data Capture Associate jobs near you

Fundraising Systems & Research Associate

World Central Kitchen

Washington, DC • On-site

$60 - $80/hr

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 20 days ago

Job description

The Associate, Fundraising Systems and Research plays a vital role in strengthening World Central Kitchen’s (WCK) fundraising data infrastructure and ensuring the accuracy, accessibility, and usability of information that drives donor engagement and organizational growth. As part of the Development Operations team, this position focuses on proactive data hygiene, process streamlining, basic Salesforce NPSP administrative, and quality assurance of reports and dashboards, ensuring the data powering fundraising decisions is reliable and well maintained.

Functioning at the intersection of fundraising and systems work, the Associate contributes to WCK’s prospect research efforts by conducting targeted research, maintaining donor profiles, and enhancing data needed for strategic engagement and portfolio development. This role serves as a touchpoint between Donor Relations and Development Operations, and helps translate fundraising needs into data systems and tasks, identifies process bottlenecks, and supports alignment across teams to improve data quality and operational efficiency.

Ideal candidates are detail-oriented, tech-curious, and energized by opportunities to improve data quality, streamline workflows, support prospecting, and contribute to WCK’s scalable fundraising infrastructure.

Duties and Responsibilities

  • Serve as touchpoint between fundraising teams and Development Operations, helping translate team needs into data or systems tasks, and communicating progress on shared workflows.
  • Conduct targeted prospect research to support donor relations, stewardship strategies, and emerging major gift opportunities.
  • Partner with Donor Relations to assess information needs and ensure research findings are accurately reflected in CRM data to support segmentation and pipeline projects.
  • Assist in developing tools that support prospect identification and portfolio-building activities.
  • Provide support, CRM best practices guidance, and troubleshooting assistance to donor-facing teams.
  • Maintain strong data quality and integrity in Salesforce CRM through regular audits, deduplication, and correcting inconsistencies.
  • Support data enrichment efforts including standardization of naming conventions, address hygiene, and field completeness across Salesforce CRM.
  • Audit and maintain actionable reports, visual dashboards, and data visualization tools in Salesforce to translate business questions, support strategic fundraising decisions, segmentation, stewardship, portfolio management and prospect identification.
  • Build ad-hoc reports or list views as needed to support data validation, hygiene tracking, or operational troubleshooting.
  • Execute accurate and timely list pulls for fundraising activities ( campaigns, events,). This involves troubleshooting segmentation logic, documenting list-pull criteria, and building repeatable, scalable list processes in partnership with CRM/Email Marketing.
  • Act as backup for stewardship-related list pulls, ensuring continuity of donor outreach when needed.
  • Perform basic Salesforce administration tasks including user setup and deactivation, permission set assignments, profit management, and user access troubleshooting.
  • Identify patterns in data challenges and workflow bottlenecks, and recommend process improvements to support scalable fundraising operations.
  • Recommend improvements to data capture, process flow, and system configuration to support scalable fundraising operations and collaborate on system enhancements with the Manager, Fundraising Systems.
  • Draft and maintain Standard Operating Procedures (SOPs) related to data management, list pulls, reporting, and system workflows.
  • Contribute to internal knowledge-base content to support team onboarding and cross-training.
  • Create and configure online donation campaign pages for disaster activations, as needed.
  • Minimum 2–4 years of experience in nonprofit fundraising operations, data management, and prospect research
  • 2+ years CRM experience with a fundraising lens, Salesforce NPSP preferred
  • Experience conducting prospect research using CRM data, public sources, and research tools (e.g., Kindsight, WealthScreening tools is a plus).
  • Strong analytical and reporting skills with experience pulling lists and building dashboards.
  • Demonstrated commitment to accuracy, data integrity, and process improvement.
  • Ability to communicate clearly with both technical and non-technical stakeholders.
  • Proficiency with Excel and/or Google Sheets; comfort working with large datasets.
  • Excellent written communication skills and attention to detail.
  • Ability to prioritize tasks, work independently, and meet deadlines in a fast-paced environment.
  • Curiosity and willingness to learn new systems, tools, and technologies.

ZERO Premiums: WCK covers100% of insurance premiumsfor employeesand their dependents, includingmedical, dental, vision, andgroup lifecoverage. Benefits beginon your date of hire.

  • Voluntary Benefits:
    • Additional Life Insurance
    • Pet Insurance
    • Supplemental AD&D
    • Flexible Spending Accounts (Dependent Care and Health Care)
  • 403(b) Retirement Plan:
  • WCK offers a50% match up to 8%of employee salary deferrals, beginning within30 daysof hire.
  • Life & Disability Insurance:100% employer-sponsoredgroup life and disability insurance provided within30 days.
  • Paid Time Off (PTO): Responsible PTO, includingvacation, sick, and personal leave, pluspaid holidays.
  • Growth Opportunities:Learning and development support to grow your career.
  • Employee Assistance Program (EAP): Free and confidential support for life’s challenges.
  • Annual Salary Reviewsand additional benefits outlined in thePersonnel Manual.
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