Csu Executive Assistant Jobs (NOW HIRING)

Working Title: Executive Assistant to the Dean

Classification Title: Executive Assistant II

Position Summary

This position provides a wide variety of professional support to the Dean of the College of Business Administration. Assignments are received from, carried out for, and reported to the Dean. This position supports the Dean at events and during activities on and off campus as required in support of state and non-state supported programs including undergraduate and graduate programs required and appropriate; advises the Dean, providing extensive professional assistance, project management, and recommendations on College issues; and performs highly responsible and independent work covering a broad range of college activities in consultation with the Dean and other College administrators and directors.

This position is responsible for coordinating the day-to-day communications, organization, and activities of the Dean's office. This is a professional position requiring extensive experience with public relations, higher education settings, business and other professional organizations with exceptional analytical and communication skills.

Responsibilities may include drafting and revising materials for presentation, drafting and/or reviewing reports and correspondence; following up on issues and activities; compiling and organizing information; coordinating Advisory Board meetings with the Development Analyst, Dean's level committee, staff meetings and professional development activities; preparing agendas; and taking meeting minutes. Incumbent provides lead work direction and supervision to student assistant(s).

FLSA: Exempt (not eligible for overtime compensation)

Anticipated Hiring Range: $5,274 per month (Step 1). Anticipated hiring rate is at the entry of the classification salary range.

CSU Classification Salary Range: $5,274 per month (Step 1) - $7,684 per month (Step 20)

Salary step placement will be determined based on relevant qualifications and professional experience.

Best-in-class Benefits: Click here to learn more

CSU Total Compensation: Click here to learn more

Salary Grade/Range:1

Recruitment Type: Regular (Probationary) 

Time Base: Full-Time

Work Hours: Monday - Friday, 8:00am - 5:00pm. Hours may vary based on operational needs.

Department Information 

The College of Business (COB) currently enrolls 4,000 students, with 3,500 at the undergraduate level and 500 at the graduate level. The College of Business has been accredited by the Association to Advance Collegiate Schools of Business (AACSB) since 1963, one of just 5% of the world's 16,000 higher education institutions to have earned this designation. The COB is composed of six departments and offers one undergraduate degree (BS in Business) with 11 concentrations and five graduate degrees. The college is also in the process of developing three new graduate programs.

The COB has established itself as a leader in innovative programming, such as AI Management, Business Analytics, Cybersecurity Management, and Digital Marketing. The College of Business has a strong reputation in quantitative business topics, including Accounting, Finance, and Analytics. The COB Office of Student Engagement provides excellent support to students, including advising, tutoring, professional development, and networking opportunities. The COB has 14 business student clubs and provides over $300k in scholarships for our business students.

For more information, please visit: http://www.csus.edu/cob/ 

Minimum Qualifications 

Equivalent to a bachelor's degree in a related field and two years of relevant experience. Additional experience which demonstrates acquired and successfully applied knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. An advanced degree in a related field may be substituted for the required experience on a year-for-year basis.

Required Qualifications 

Experience

1. Experience providing administrative support in executive level office.
2. Experience with project management and coordination

Knowledge

1. Supervisory principles and practices
2. Knowledge of modern computer-based research and evaluation practices
3. Office coordination principles and practices
4. Customer Service principles
5. English language, grammar, and punctuation
6. Modern office procedures, methods, equipment
7. Meeting and/or special event scheduling and coordination techniques
8. Recordkeeping principles
9. Basic budgeting principles
10. Knowledge of standard office programs (e.g. Microsoft Word, PowerPoint)

Skills

1. Collaboration with others in a complex organization and effective time management of projects including work with all members (staff and faculty) inside and outside the organization
2. Exceptional interpersonal skills and strong managerial ability
3. Ability to interact and influence at the most senior levels of an organization and to work collaboratively across functions, levels and departments toward shared objectives with discretion and confidentiality
4. Ability to analyze programs and projects and recommend improvements
5. Managing and maintaining calendars
6. Managing office operations
7. Composing a variety of business correspondence
8. Planning, organizing, scheduling, and prioritizing details for meetings, special events, and other related events
9. Maintaining records and files
10. Skills in standard office programs (e.g. Microsoft Word, PowerPoint)
11. Communication, interpersonal skills as applied to interaction with subordinates, coworkers, supervisors, the general public, etc. sufficient to exchange or convey information to give and receive work direction.
12. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community.

Condition of Employment

• Ability to complete the background check process.

Preferred Qualifications 

1. Five (5) years of experience managing and supporting executive level office in a complex organization.
2. Experience working in higher education.

• Resume
• Cover Letter

Failure to upload required documentation may result in disqualification.

About Sacramento State

Sacramento State is located in the heart of California's capital city, five miles from State Capitol. T

The lush, 300-acre park-like campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the "Farm-to-Fork Capital," is one of the most ethnically diverse and livable cities in the country, with a population of half of a million.

Sacramento State proudly serves as a Hispanic-Serving Institution (HSI), Asian American and Native American Pacific Islander-Serving Institution (AANAPISI), and Black-Serving Institution (BSI). The university enrolls around 31,000 students from the Greater Sacramento Region, throughout California, across the nation, and around the world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission:

"As California's capital university, Sacramento State transforms lives by preparing all students to lead, serve, and succeed. We are committed to our designations as a Hispanic Serving Institution, an Asian American Native American Pacific Islander Serving Institution, and a Black Serving Institution, and to intentionally serving students reflective of these designations and all students who have been historically underserved in education."

As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued.  Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. 

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/people-climate/human-resources/benefits/reasonable-accomodation.html

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/support/csu-learn.html.

Jeanne Clery Campus Safety Act Notification: 

Pursuant to the Jeanne Clery Campus Safety Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . 

The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request by emailing the Clery Director at clery@csus.edu.

Under the Clery Act, this position may be designated as a Campus Security Authority (CSA) depending upon the role on campus and/or job duties. If this position is identified by the Director of Clery Compliance as a CSA position, you will be notified via email and will be assigned the appropriate training in CSU Learn.

Education Code 89521 Requirements

Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant's current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Background Check Disclaimer

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

Out of State Employment

Sacramento State, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Eligibility Verification

Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa).

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.