Corporate Secretarial Assistant Jobs (NOW HIRING)

In this role, you'll make an impact in the following ways:

• Support Office of the Corporate Secretary in executing its responsibilities relating to the Board of Directors of U.S. subsidiary entities, including: 

  • Prepare, organize, and maintain corporate governance documents, including agendas, resolutions, written consents, minutes, and related board materials.

  • coordinate and plan Board meeting schedules and logistics 

  • coordinate with internal partners to prepare presentation materials for Board meetings

  • facilitate communication and serve as a key point of contact regarding Board-related information, including in connection with regulatory filings and inquiries from internal and external stakeholders

• Provide support for governance and documentation processes that enable the bank to execute documents properly and meet client, regulatory, and business requirements.

• Maintain accurate legal entity records and related governance materials across a complex corporate structure, including information relating to directors and officers, organizational documents, corporate history, jurisdiction of formation, and jurisdictional qualifications to conduct business.

• Coordinate with stakeholders across the enterprise to gather and provide corporate information for know-your-customer (KYC), regulatory, audit, and other internal or external requests.
• Draft, review, finalize, and manage incumbency certificates, secretary's certificates, authority certifications, signature cards, and other corporate documents required for business, client, and regulatory purposes.
• Coordinate with BNY's registered agent, CT Corporation, on entity-related filings, service of process, and related administrative matters.
• Coordinate apostille, notarization, legalization and shipment of documents, in connection with KYC, regulatory, and other business processes.
• Help drive consistency, control, and operational excellence in corporate secretarial processes and recordkeeping.

• Support legal and business unit personnel, as needed (e.g., M&A and other transactional; due diligence; audits; litigation responses).

• Maintain Global Corporate Secretarial SharePoint Site 

• Conduct legal and business research as required.

• Support special projects and other responsibilities within the Office of the Corporate Secretary, as needed.

To be successful in this role, we're seeking the following:

• Bachelor's degree or paralegal certificate required, or the equivalent combination of education and experience.

• 5+ years of experience at a law firm and/or in the legal department of a public company, with a focus on corporate secretarial matters, legal entity governance, subsidiary board support, or corporate governance documentation.

• Experience in a financial services firm preferred.
• High degree of proficiency in Microsoft Office applications.
• Experience with Computershare's Global Entity Management System (GEMS) or a similar corporate entity management/tracking system is a plus.
• Demonstrated ability to prioritize work, solve problems, and manage time independently with minimal supervision.
• Highest standards of integrity and trustworthiness, with the ability to work in a fast-paced, demanding environment on discrete and confidential matters.
• Strong attention to detail and excellent organizational skills.
• Advanced oral and written communication skills, including the ability to communicate effectively with senior leaders across the company.
• Preferred paralegal certification from an ABA-accredited program or from the Association for Legal Professionals (NALS), National Federation of Paralegal Associations (NFPA), or National Association of Legal Assistants (NALA).

At BNY, our culture speaks for itself, check out the latest BNY news at BNY Newsroom & BNY LinkedIn

 Here's a few of our recent awards:

• America's Most Innovative Companies, Fortune, 2025
• World's Most Admired Companies, Fortune 2025
• "Most Just Companies", Just Capital and CNBC, 2025

Our Benefits and Rewards:

BNY offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and our pay-for-performance philosophy. We provide access to flexible global resources and tools for your life's journey. Focus on your health, foster your personal resilience, and reach your financial goals as a valued member of our team, along with generous paid leaves, including paid volunteer time, that can support you and your family through moments that matter.

BNY is an Equal Employment Opportunity/Affirmative Action Employer - Underrepresented racial and ethnic groups/Females/Individuals with Disabilities/Protected Veterans.

BNY assesses market data to ensure a competitive compensation package for our employees. The expected base salary for this position when employment commences can be found in the Job Info section at the bottom of the posting. 

Base salary offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. Base salary is only part of the total rewards package, which may include eligibility for an annual discretionary incentive award. Subject to the terms and conditions of the applicable plans then in effect, eligible employees may enroll in a 401(k) plan as well as participate in Company-sponsored medical, dental, vision, and basic life insurance plans for the employee and the employee's eligible dependents. Eligible employees also may receive other benefits (including various paid time off benefits, such as vacation and sick time), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.

If hired, the employee will be in an "at will" position and the Company reserves the right to modify base salary (as well as any other discretionary payments or compensation programs) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.