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Coordinator Conference Production Jobs (NOW HIRING)

SXSW, LLC.

Conference Coordinator

Austin, TX · On-site

This role is essential in ensuring the seamless execution of Innovation Conference processes and production. The Coordinator will support the team year-round by managing communication with speakers ...

SXSW LLC

Conference Coordinator

Austin, TX · On-site

This role is essential in ensuring the seamless execution of Innovation Conference processes and production. The Coordinator will support the team year-round by managing communication with speakers ...

Compass Group

CONFERENCE COORDINATOR

New York, NY

$28 - $28.50/hr

Conference Coordinator/Client Zone Responsibilities: * Deliver a consistent, outstanding customer ... High proficiency with Microsoft Office product suite (i.e. Excel, Word, PowerPoint, Outlook)

Compass Group

CONFERENCE COORDINATOR

Manhattan, NY

$28 - $28.50/hr

Conference Coordinator/Client Zone Responsibilities: * Deliver a consistent, outstanding customer ... High proficiency with Microsoft Office product suite (i.e. Excel, Word, PowerPoint, Outlook)

Compass Group

CONFERENCE COORDINATOR

Manhattan, NY · On-site

$28 - $28.50/hr

Conference Coordinator/Client Zone Responsibilities: * Deliver a consistent, outstanding customer ... High proficiency with Microsoft Office product suite (i.e. Excel, Word, PowerPoint, Outlook)

Compass Group

CONFERENCE COORDINATOR

Charlotte, NC · On-site

$24 - $24.50/hr

Conference Coordinator Responsibilities: * Deliver a consistent, outstanding customer service ... High proficiency with Microsoft Office product suite (i.e. Excel, Word, PowerPoint, Outlook)

Volcano Harley-Davidson

Event Coordinator

Gladstone, OR · On-site

Weekly Event Coordinator conference calls. * Maintain weekly and monthly Events calendar. * Take ... Knowledge and experience with the Products and Services offered in a Harley-Davidson dealership, or ...

Volcano Harley-Davidson

Event Coordinator

Gladstone, OR · On-site

$35K - $45K/yr

Weekly Event Coordinator conference calls. * Maintain weekly and monthly Events calendar. * Take ... Knowledge and experience with the Products and Services offered in a Harley-Davidson dealership, or ...

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How much do coordinator conference production jobs pay per hour?

As of Jul 14, 2026, the average hourly pay for coordinator conference production in the United States is $23.83, according to ZipRecruiter salary data. Most workers in this role earn between $19.71 and $26.20 per hour, depending on experience, location, and employer.

What does a Coordinator Conference Production do?

A Coordinator Conference Production is responsible for organizing and managing various aspects of conferences and events. This includes tasks such as coordinating logistics, scheduling speakers, managing event timelines, handling registrations, and ensuring the smooth execution of the event. They often work closely with vendors, venues, speakers, and attendees to make sure all details are handled efficiently. Strong organizational, communication, and problem-solving skills are essential for success in this role.

What are the key skills and qualifications needed to thrive as a Coordinator Conference Production, and why are they important?

To thrive as a Coordinator Conference Production, you need strong organizational skills, attention to detail, and experience in event planning, often supported by a degree in communications, hospitality, or a related field. Familiarity with project management software, event registration platforms, and audio-visual equipment is commonly required. Excellent communication, problem-solving abilities, and the capacity to work under pressure are crucial soft skills for this role. These competencies ensure seamless event execution, effective collaboration with stakeholders, and the ability to manage unexpected challenges during conferences.

What is the difference between Coordinator Conference Production vs Event Coordinator?

AspectCoordinator Conference ProductionEvent Coordinator
Primary FocusPlanning and executing conferences and large-scale eventsManaging various types of events, including corporate, social, and small gatherings
Work EnvironmentConference centers, hotels, or dedicated event venuesVaried settings including venues, outdoor locations, or client sites
CredentialsRelevant certifications like CMP or CSEP often preferredTypically no specific certifications required, but event management experience valued

While both roles involve event planning, the Coordinator Conference Production specializes in large-scale conferences and industry-specific events, requiring specific production skills and certifications. The Event Coordinator has a broader scope, managing various event types across different environments. Understanding these differences helps in choosing the right career path or job search focus.

How does a Coordinator Conference Production collaborate with speakers, sponsors, and internal teams during the event planning process?

A Coordinator Conference Production plays a central role in facilitating communication between speakers, sponsors, and various internal teams such as marketing, logistics, and sales. They are responsible for scheduling meetings, gathering requirements, and ensuring that speakers have all the information and resources needed for their sessions. Additionally, coordinators work closely with sponsors to fulfill partnership agreements and coordinate branding opportunities. This role requires strong organizational and interpersonal skills, as it involves managing multiple stakeholders and timelines to ensure a seamless conference experience.
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Coordinator Conference Production jobs near you
Infographic showing various Coordinator Conference Production job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 82% Full Time, 13% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 91% Physical, 3% Hybrid, and 6% Remote job distribution, with an average salary of $49,573 per year, or $23.8 per hour.
Conference Coordinator

Conference Coordinator

SXSW, LLC.

Austin, TX • On-site

Full-time

Posted 6 days ago

Job description

SXSW Conference Coordinator
Job Purpose
SXSW is seeking a Conference Coordinator to join the Innovation Conference Department, a team dedicated to curating inspiring, creative, and forward-thinking content that attracts the brightest minds in the industry and establishes SXSW as a premier destination for discovery. This role is essential in ensuring the seamless execution of Innovation Conference processes and production. The Coordinator will support the team year-round by managing communication with speakers and organizers, facilitating programming projects, and providing key support throughout the advancement process to ensure the timely and successful delivery of SXSW conference programming.
Duties amp; Responsibilities
Responsibilities include, but are not limited to:
  • Maintain records and databases, ensuring meticulous data entry, accurate speaker records, and timely information processing as the program evolves.
  • Support the year-round administrative lifecycle of the SXSW Conference team, actively assisting with the advancement, planning, and operational execution of conference tracks.
  • Coordinate day-to-day logistics for the conference team, including tracking deliverables, monitoring timelines, and assisting with the session curation workflow from the ideation phase through to the on-site experience
  • Deliver exceptional, high-touch customer service to speakers, session organizers, and prospective participants, serving as a reliable and professional primary point of contact.
  • Facilitate clear, timely communication with internal teams and external stakeholders to ensure alignment on deadlines, asset collection, and event logistics.
  • Manage a high volume of daily email correspondence and inquiries efficiently, maintaining organized communication channels, and ensuring timely responses during peak times.
On-Site Responsibilities
  • Oversee programming taking place at assigned venues.
  • Ensure conference sessions run on time.
  • Track attendee engagement.
  • Troubleshoot on-site issues related to conference programming.
  • Provide customer service to registrants and speakers.
  • Assist staff with requests as needed.
Qualifications amp; Skills
Qualifications include:
  • Leverage strong professional networking skills.
  • Demonstrate a collaborative, team-oriented approach.
  • Thrive in high-pressure environments by multi-tasking effectively while maintaining a positive, adaptable attitude.
  • Exhibit exceptional attention to detail, self-motivation, and strong time management and prioritization skills.
  • Apply critical thinking and creative problem-solving to navigate complex challenges and high-pressure situations.
  • Communicate effectively across all in-person, written, and verbal channels.
  • Demonstrate proficiency with business software (Microsoft Office Suite) and essential collaboration tools (Google Docs/Sheets/Slides, Slack, Airtable).
  • Experience in a public-facing role is preferred.
  • Experience in conference or event planning is preferred.
Physical Requirements
The physical demands described here are representative of those that an employee must meet to perform the essential functions of this job successfully:
  • Prolonged periods of sitting or standing at a desk and working on a computer.
  • Ability to lift up to 10 pounds occasionally, as needed.
  • Manual dexterity to operate standard office equipment such as computers, phones, printers, etc.
  • May require occasional bending, reaching, kneeling, or climbing stairs
  • Required to work on-site during the 15 days of SXSW and SXSW EDU.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work Location amp; Schedule
The position is full-time and located in our Austin, Texas office. Core business office hours are from 10 am to 6 pm Monday through Friday, and we work in person. You must be available to work additional hours from January through March, including evenings and weekends. You must also be available for the March event, which will have extended on-site working hours.

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