Coordinator Conference Production Jobs in Virginia

The Leadership and Programs Manager oversees key FCCLA leadership functions, including the National Executive Council, National Officer Candidates, State Officer Networks, and recognition of youth achievements, and leads the development of general session presentations for national meetings. This role provides strategic direction for leadership training and program implementation, ensuring strong leadership development and operational excellence across FCCLA initiatives.

Please review the job description below for a full overview of responsibilities and work expectations.

Interested applicants should send their cover letter and resume to FCCLA Chief of Staff, Karen Patti, at kpatti@fcclainc.org.

• Location Requirement: Applicants must be based in or around Herndon, Virginia, or be willing to relocate. This position begins with an on-site period at FCCLA’s headquarters and transitions to a hybrid schedule of two in-office days and three remote days per week.
• Salary: $60,000

ESSENTIAL FUNCTIONS

Management of the National Executive Council and the national election process, as well as the conference general session content.

Percent of time spent: 60%

Key Responsibilities

• Goal Setting and Program Development: Collaboratively develops and recommends strategic goals,

objectives, and a comprehensive Program of Work in conjunction with the National Executive Council to

ensure alignment with FCCLA's mission and strategic priorities.

• Management of National Executive Council (NEC) activities and the National Officer Candidate (NOC)

election processes: Oversees the activities of the NEC and NOC, ensuring seamless integration with other

programs, departments, or staff activities. Evaluates processes and outcomes, making recommendations

and taking decisive action to enhance efficiency and effectiveness.

• Stakeholder Engagement and Liaison Work: Actively engages and maintains strong liaison connections with students, staff, and external community agencies. This role is pivotal in facilitating the achievement of

The National Executive Council's objectives are achieved through effective communication and collaboration.

• Conference Production Management: Directs the production of NEC-related events at national conferences, ensuring high-quality presentations and engaging experiences for all attendees. This includes planning, coordination, and execution of all logistical and content-related aspects.

• Reporting and Analysis: Prepares and disseminates periodic and special reports on NEC activities, progress, and status for both internal and external audiences. This responsibility includes analyzing data to inform future actions.

Support the Leadership and Programs Director with the activities and functions of the Leadership Training Team (LTT) and youth education trainings, and conference workshops.

Percent of time spent: 20%

Key Responsibilities

• Training Development: Oversees the creation and refinement of FCCLA Leadership Training modules, ensuring they meet the educational objectives and leadership development needs of officers and members. This involves curating content that is both engaging and effective in enhancing leadership skills.

• Presentation Review and Quality Assurance: Reviews and assesses developed presentations for accuracy, relevance, and engagement. Ensures that all materials meet FCCLA's standards and align with the organization's goals and values.

• Team Management and Coordination: Organizes and defines the roles and responsibilities of the Leadership Training Team members, fostering a collaborative environment that encourages innovation and excellence in leadership training delivery.

Management of individual youth recognition processes, National Program award applications, and partnership contests.

Percent of time spent: 20%

Key Responsibilities

• Youth Scholarship process, Program Award application, and Partner Contest Oversight: Oversees the entire process for youth scholarships, program, and contest applications, ensuring a clear, accessible, and equitable process is in place for applicants.

• System Management: Manages and updates the application and award systems, ensuring they are user-friendly and efficient for both applicants and reviewers.

• Eligibility and Criteria Definition: Reviews and updates eligibility criteria and selection processes to ensure they align with FCCLA's mission and values and are transparent to all stakeholders.

• Application Review Coordination: Coordinates the youth scholarship, program award, and partner contest application review process, including the selection and training of reviewers, to ensure a fair and thorough evaluation of all submissions.

• Award Disbursement: Manages the logistics of all youth and chapter award disbursement, ensuring recipients receive their awards in a timely and organized manner.

• Program Recognition: Develops and implements recognition for program award recipients, highlighting their achievements and contributions to the FCCLA community.

• Leadership Recognition: Oversees the implementation of a comprehensive leadership recognition program, ensuring it effectively integrates tiered levels of achievement and clear standards that showcase members’ personal growth and development.

EDUCATION AND EXPERIENCE REQUIRED

Education: Bachelor’s degree required.

Experience Required: Applicants should have 3-7 years of relevant experience in youth-oriented roles and administrative support, complemented by outstanding management capabilities. The candidate should exhibit strong leadership qualities, including strong interpersonal and written communication skills, and be highly organized, imaginative, and efficient. Proficiency in MS Office applications and experience with databases are essential, along with the aptitude to learn and adapt quickly to new software. The employee will occasionally need to lift and/or move heavy objects, equipment, and/or boxes, particularly during conference preparation and onsite meetings, weighing up to 25 pounds.

TRAVEL REQUIREMENTS

15-20%

WORKPLACE SCHEDULE

Following an initial 30-60-day on-site period at FCCLA's headquarters in Herndon, VA, a hybrid work schedule of two days in-office (Tues/Weds) and three days remote work (Mon/Thurs/Fri) per week will be implemented unless otherwise announced for conference or event preparation.

COMPETENCIES:

• Microsoft suite products, Monday.com, and an ability to quickly learn technology products as needed

• Manages multiple tasks at the same time

• Demonstrates strong business writing skills and edits documents for errors, grammar, and content

• Writes business correspondence and other documents clearly and professionally

• Demonstrates positive customer service interaction

• Works collaboratively with other staff and teams

• Demonstrates the technical knowledge and skills to perform responsibilities effectively

• Demonstrates strong interpersonal skills and manages conflict effectively

• Exhibits a consistently high level of attention to detail and accuracy

• Highly organized, uses time efficiently, and consistently meets deadlines

• Able to set priorities for routine work

• Demonstrates initiative in maintaining a regular workload and assisting others as time permits

• Able to develop and implement basic process improvements for various routines and systems

• Able to integrate long‐term assignments effectively along with routine, daily work

BENEFITS

FCCLA provides a comprehensive benefits package that encompasses a wide range of offerings, including health, dental, and vision insurance; retirement contributions; and paid leave for sick days, annual leave, maternity/paternity leave, and holidays. Detailed information on these benefits will be provided to candidates during the application process.

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EMPLOYER’S RIGHTS

FCCLA’s management reserves the right to review and revise this document at any time. Employees are expected to perform any other duties or tasks that are assigned. This document describes the intended job content and performance requirements and is expected to be revised annually or when a major change occurs. The existence of this document should not be construed in any way to represent an actual or implied contract of employment.

This organization grants equal employment opportunities to all qualified persons regardless of race, religion, color, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, or other non-merit-based factors. These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, and training and career development programs.

It is the intent and desire of the National Board of Directors that equal opportunities be provided in recruitment, selection, salary, promotion, benefits, privileges, and all other terms and conditions of employment.