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Conventions Assistant information

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$10

$19

$32

How much do conventions assistant jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for conventions assistant in Indiana is $19.75, according to ZipRecruiter salary data. Most workers in this role earn between $13.70 and $26.30 per hour, depending on experience, location, and employer.

What is a conventions assistant?

Conventions Assistants are professionals who help organize and manage conventions, conferences, or large events. They support event coordinators by handling logistics, registration, attendee inquiries, and on-site activities. Their responsibilities may include setting up event spaces, assisting speakers or guests, managing materials, and ensuring the event runs smoothly. Conventions Assistants play a key role in providing a positive experience for attendees and helping the event meet its objectives.

What are the key skills and qualifications needed to thrive as a conventions assistant, and why are they important?

To thrive as a Conventions Assistant, you need excellent organizational skills, attention to detail, and a background in event planning or hospitality, often supported by a relevant degree or experience. Familiarity with event management software, registration systems, and communication platforms is typically required. Strong interpersonal skills, adaptability, and the ability to multitask help you excel in dynamic environments and interact effectively with vendors, attendees, and team members. These skills ensure smooth event execution, positive attendee experiences, and efficient coordination in high-pressure situations.

What are some of the main challenges a conventions assistant might face during large-scale events?

One of the main challenges Conventions Assistants encounter is managing multiple tasks simultaneously, such as coordinating with vendors, assisting attendees, and handling last-minute changes. The fast-paced environment requires excellent organizational and communication skills, especially when unexpected issues arise. Additionally, working long hours, including evenings and weekends, is common during major events. Being adaptable and remaining calm under pressure are essential qualities that help ensure the event runs smoothly.

What skills do you need to be a conventions assistant?

A conventions assistant needs strong organizational and communication skills to coordinate event details and interact with attendees. Attention to detail, multitasking ability, and familiarity with event management tools are also important. Physical stamina and flexibility to work long hours during events are often required.

What cities in Indiana are hiring for Conventions Assistant jobs?

Cities in Indiana with the most Conventions Assistant job openings:

Conventions Assistant jobs near you
Infographic showing various Conventions Assistant job openings in Indiana as of July 2026, with employment types broken down into 62% Full Time, and 38% Part Time. Highlights an 94% In-person, and 6% Remote job distribution, with an average salary of $41,079 per year, or $19.7 per hour.

Event Coordinator

Indiana Convention Center & Lucas Oil Stadium

Indianapolis, IN • On-site

$50K - $55K/yr

Full-time

Medical, Dental, Vision, Life, Retirement

Re-posted 2 days ago

Job description

Join the most exciting team in town! 

The Indiana Convention Center & Lucas Oil Stadium (ICCLOS) is a powerhouse destination for some of the largest events in the country.  Every day brings something new with hundreds of events throughout the year and annual events such as the Big Ten Football Championship game, FDIC International, Gen Con, Indiana Black Expo, Indiana Comic Con, National FFA, and PRI. 

The Event Coordinator/Event Manager organizes and supervises the successful implementation, operation, and completion of facility events (Conventions and Tradeshows).

Consideration for Event Manager will be based on previous event management experience, demonstrated leadership, and experience managing complex or large-scale events. 

DUTIES:

  • Serve as a primary facility contact for assigned events from the time the contract is signed through the final settlement.

  • Develop strong working relationships with clients and partners to understand event goals.

  • Create, review, and maintain detailed event documents, timelines, service orders, and operational plans using Momentus.

  • Develop accurate event diagrams and floor plans using AutoCAD.

  • Coordinate event move-in, show days, turnovers, and move-out while responding to client and operational needs.

  • Lead pre-convention meetings, site visits, operational meetings, and other event-related discussions as assigned.

  • Communicate event requirements to internal departments, contractors, service partners, and vendors to ensure coordinated execution.

  • Schedule, coordinate, and oversee labor requirements associated with the Sound and Light department.

  • Monitor event activity throughout the facility and proactively identify and resolve operational challenges.

  • Represent and protect the interests of the Capital Improvement Board (CIB) by ensuring event decisions align with facility policies, contractual obligations, operational standards, financial interests, and the responsible use of facility resources.

  • Review event-related charges and service orders for accuracy and assist with billing and final settlement.

  • Maintain accurate records and event information within Momentus.

  • Act as a liaison between clients and outside service contractors while maintaining the facility’s operational standards.

  • Provide exceptional customer service while balancing client expectations with facility capabilities, policies, safety requirements, and operational needs.

  • Support other events, departments, and facility initiatives as needed, including evenings, weekends, holidays, and extended hours based on the event schedule.


EDUCATION/EXPERIENCE:

Bachelor's degree (B.A.) in event management, sports management, project management, public relations, customer service, or a related field; one to three years of experience organizing and executing large-scale events in a convention center or tradeshow environment; or an equivalent combination of education and experience. We recognize that great candidates may not meet every qualification listed. If you are passionate about event management and believe your skills and experience would make you successful in this role, we encourage you to apply.


What the Indiana Convention Center/Lucas Oil Stadium offers:

    • Pension (after you meet the vesting requirements)

    • Choice of 2 great Health plans through Anthem

    • Choice of 2 great Dental plans through Delta

    • Employer paid Vision Insurance

    • Employer paid Life Insurance

    • When opting into benefits, either $1,500 for Employee only or $2,500 for family plans into your H.S.A.

    • Generous time off

    • Employee events

    • Potential for tickets to events hosted at either the Convention Center or Lucas Oil Stadium

    • Free parking

    • Referral Program ($500 for hired full time referral)


The Indiana Convention Center & Lucas Oil Stadium is an equal opportunity employer.