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Private Credit Fund Controller/Compliance Officer

Location: Philadelphia / Hybrid

Company: Fidem Financial

Employment Type: Full-time

FLSA Status: Exempt 

Position Overview

The Fund Controller/Compliance officer is responsible for overseeing the accounting, financial reporting, valuation, and operational integrity of private credit funds. This role is responsible for coordinating with the fund administrator, custodian, auditors, and service providers to ensures accurate fund financials, compliance with accounting standards.

This role also ensures that the firm and its funds comply with regulatory requirements, internal policies, and investor obligations. This role supports regulatory filings, monitoring programs, and compliance controls across investment activities. The role works closely with the investment team and external service providers to support fund operations, regulatory compliance, and investor reporting.

Key Responsibilities

Fund Accounting & Financial Reporting

• Oversee fund accounting operations for private credit funds and related vehicles performed by the fund administrator.
• Review and approve quarterly and annual financial statements.
• Ensure compliance with U.S. GAAP and ASC – Investment Companies.
• Manage NAV calculations, maintain records of investor commitments and capital activity, and investor reporting.
• Coordinate with the administrator to manage capital calls, distributions, and investor capital account balances.
• Track investor subscriptions and capital movements across fund vehicles.
• Reconcile fund cash balances with the custodian.

Portfolio & Investment Accounting

• Support operational execution of fund investments including funding investments into SPVs, tracking investment allocations, monitoring portfolio cash flows and repayments.
• Maintain internal investment tracking and reporting.
• Coordinate closing logistics for portfolio investments.
• Monitor covenant compliance reporting of fund portfolios.
• Review loan accruals, non-accruals, and impairment analysis.
• Review waterfall models and carried interest allocations.

Valuation Oversight

• Coordinate quarterly valuation process for private credit assets.
• Work with valuation committees and third-party valuation firms.
• Ensure valuation methodology compliance with International Private Equity and Venture Capital Valuation Guidelines (IPEV).

Operational and Service Provider Oversight

• Manage relationships with key fund service providers including fund administrators, custodian and legal counsel.
• Ensure service providers deliver timely and accurate reporting.

Audit & Tax Coordination

• Manage annual audits with external auditors.
• Coordinate with tax advisors for partnership tax filings and investor K-1s.

Investor Reporting

• Coordinate with administrator to prepare quarterly investor reports including:
  • Portfolio performance
  • Risk metrics
  • NAV changes
  • Attribution analysis

Regulatory Compliance

• Serve as the firm’s Compliance Officer in connection with its FINRA registration and maintain and administer the firm’s compliance program under Investment Advisers Act.
• Assist the Chief Risk Officer /Compliance Officer with regulatory oversight.
• In conjunction with our external compliance firm, monitor compliance with U.S. Securities and Exchange Commission regulations.

Policies & Procedures

• Ensure adherence to compliance manual and policies related to the firm and funds.
• Conduct annual compliance program reviews.
• Implement regulatory updates affecting private credit funds.

Monitoring & Testing

• Perform compliance testing including:
  • Trade surveillance
  • Marketing materials review
  • MNPI controls
  • Personal trading monitoring

Regulatory Filings

• Coordinate with our external compliance firm to prepare and support filings such as:
  • Form ADV
  • Form PF
  • Form D

Investor & Fund Compliance

• Ensure fund documentation adherence (LPAs, side letters).
• Monitor investment restrictions and concentration limits.
• Oversee investor onboarding processes including coordination of KYC/AML procedures with the administrator.
• Advise investment teams on regulatory considerations.

Qualifications

• CPA preferred
• 6–12+ years of experience in fund accounting and compliance experience
• Experience with private credit, direct lending, or private debt, and private funds
• Knowledge of loan accounting and credit instruments
• Experience with fund administrators and complex fund structures
• Knowledge of private credit strategies
• Familiarity with SEC examinations

Typical Background

• private credit fund accounting or operations teams
• fund administrators servicing private credit funds
• Big 4 asset management audit or advisory groups
• private fund compliance roles

Preferred Certifications

• Certified Public Accountant (CPA)
• Certified Regulatory and Compliance Professional (CRCP)
• Chartered Financial Analyst (CFA)

Why Fidem Financial

 Compensation

In addition to base salary this role is eligible for an annual discretionary bonus based on individual and company performance.

Equal Employment Opportunity Statement

Fidem Financial provides equal employment opportunities to all employees and applicants without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, veteran status, or any other protected characteristic under applicable federal, state, or local law. We celebrate diversity and are committed to creating an inclusive environment for all employees.