ZipRecruiter

Log In

1

Contractors Assistant Jobs in Fallbrook, CA (NOW HIRING)

Kidder Mathews

Portfolio Assistant

San Diego, CA · On-site

$28 - $33.65/hr

The Portfolio Assistant assists the Manager(s) in the day-to-day management of all aspects of ... Dispatch vendors/contractors as directed by Manager(s) * As assigned by Manager(s), respond to and ...

SOLV Energy

Assistant General Counsel

San Diego, CA · On-site

The Assistant General Counsel will report directly to the Deputy Chief Legal Officer and play a key ... Commercial Contracting * Lead and support the drafting, review, negotiation, and administration of ...

CoreCivic

Dental Assistant

San Diego, CA · On-site

$23.45/hr

CoreCivic is currently seeking Dental Assistants who have a passion for providing the highest ... with contractor applicable statutes is required. * Minimum age requirement: Must be at least 21 ...

next page

Showing results 1-20

All JobsContractors JobsContractors Assistant JobsContractors Assistant Jobs in Fallbrook, CA

Contractors Assistant information

What is a contractors assistant?

Contractors Assistants are professionals who support contractors and construction managers by handling administrative tasks, coordinating project activities, and assisting with scheduling, documentation, and communication. They help ensure that construction projects run smoothly by managing paperwork, tracking project progress, and liaising between different teams and stakeholders. Their role is essential in maintaining organization on the job site and supporting the contractor in meeting deadlines and project goals.

What are the key skills and qualifications needed to thrive as a contractors assistant?

To thrive as a Contractors Assistant, you need strong organizational skills, attention to detail, and a basic understanding of construction processes, often supported by a high school diploma or relevant experience. Familiarity with project management software, scheduling tools, and office applications is typically required. Excellent communication, time management, and problem-solving abilities help you effectively support contractors and coordinate tasks. These skills ensure that projects run smoothly, deadlines are met, and the contractor's workload is efficiently managed.

What are some common challenges faced by a contractors assistant and how can they be managed effectively?

As a Contractors Assistant, one common challenge is juggling multiple tasks under tight deadlines, such as coordinating schedules, managing documentation, and communicating with suppliers and subcontractors. Staying organized and using project management tools can help prioritize tasks and ensure nothing is overlooked. Additionally, adapting to changing project needs and maintaining clear communication with the contractor and team are essential for keeping projects on track. Proactively seeking clarification when instructions are unclear and being flexible can also help manage day-to-day challenges effectively.

What is the difference between Contractors Assistant vs Construction Worker?

AspectContractors AssistantConstruction Worker
Required CredentialsHigh school diploma, basic construction safety certificationsHigh school diploma or equivalent, on-site safety training
Work EnvironmentOffice settings, job sites assisting project managersActive construction sites performing manual labor
Employer & Industry UsageConstruction firms, project management teamsConstruction companies, general contractors
Common Search & ComparisonYesNo

The Contractors Assistant primarily supports project managers and office staff, focusing on administrative and coordination tasks within construction projects. In contrast, Construction Workers perform hands-on labor at job sites. While both roles are essential in the construction industry, they differ in responsibilities, credentials, and work environment.

What are popular job titles related to Contractors Assistant jobs in Fallbrook, CA?

For Contractors Assistant jobs in Fallbrook, CA, the most frequently searched job titles are:

What job categories do people searching Contractors Assistant jobs in Fallbrook, CA look for?

The top searched job categories for Contractors Assistant jobs in Fallbrook, CA are:

What cities near Fallbrook, CA are hiring for Contractors Assistant jobs?

Cities near Fallbrook, CA with the most Contractors Assistant job openings:

Contractors Assistant jobs near you
Infographic showing various Contractors Assistant job openings in Fallbrook, CA as of August 2026, with employment types broken down into 1% As Needed, 71% Full Time, 25% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Portfolio Assistant

Kidder Mathews

San Diego, CA • On-site

$28 - $33.65/hr

Full-time

Re-posted 2 days ago

Job description

Kidder Mathews has been a leader in the commercial real estate industry for nearly 60 years, fostering an innovative and dynamic work culture with more than 100 "best workplace" awards. Now the largest fully independent commercial real estate firm in the Western U.S., Kidder Mathews has over 900 professionals across 19 offices in Washington, Oregon, California, Nevada, and Arizona. We offer a complete range of brokerage, appraisal, asset services, consulting, and debt & equity finance services for all property types. The firm averages $9 billion in transaction volume, manages more than 54 million square feet of space, and conducts 2,700 appraisal, consulting, and cost segregation assignments annually.
The Portfolio Assistant assists the Manager(s) in the day-to-day management of all aspects of operations for the assigned portfolio, in accordance with the goals and objectives of the individual Clients. Depending upon the composition of the Asset Services Team, the Portfolio Assistant may perform some of the duties of the Administrative Assistant.
Essential Functions
Leasing:
  • Partner with Manager(s) and leasing team members to ensure that all vacant space is in "market ready" condition
  • Maintain building floor plans, vacant space log, and stack plans
  • Coordinate approval of and track process of leases, contracts, notices, and other time sensitive documents
  • Distribute lease documents to Owner, Administrative Assistant, and Tenant
  • Coordinate signage, keys, and distribution of property information sheet to Tenant
  • Receive, code, and track all invoicing related to lease commissions
  • As directed by Manager(s), assist Administrative Assistant in creating and maintaining lease and property files

Financial and Reporting:
  • Code invoices/payables in a timely manner each week
  • Research problems with invoices, including resolving past due balances
  • Create Account Action Request forms for Manager's signature
  • Assist Manager(s) with annual budgeting process, to include re-bid of service contracts as directed by Manager(s)
  • Assist Property Manager(s) in preparation of monthly Owner statements - assembles, copies, and distributes financial reports
  • Review annual CAM reconciliations as assigned by Manager(s) and report findings to Manager(s)
  • Prepare new vendor set up form for approval by Manager
  • Request appropriate insurance information from new vendors ensuring all required information is received
  • As directed by Manager(s), assist in the collection of delinquencies by contacting tenants and preparing demand notices and pay or vacate notices
  • Assist with the budget preparation process, to include contacting utility companies, vendors, and contractors to obtain upcoming rate increases; compiling data for Manager(s) and property accountant for final budget input

Operations:
  • Prepare weekly and/or monthly inspection reports for Engineer(s) to complete
  • Maintain and update "Desk Notes"
  • Prepare maintenance and service contracts for Manager's signature
  • Dispatch vendors/contractors as directed by Manager(s)
  • As assigned by Manager(s), respond to and resolve tenant concerns
  • As directed by Manager(s), communicate with tenants as required to ensure that tenant needs are met, and that high quality property management service is achieved
  • Follow through on any needed repairs or maintenance as directed by Manager(s)
  • As assigned by Manager(s), interface with property vendors and contractors to ensure prompt response to maintenance issues
  • Ensure on-going contracted vendor services are performed on schedule, and that services meet contract specifications
  • As directed by Manager(s), review specifications and make recommendations to Manager(s) for necessary changes or updates
  • Request and review bids from contracted service providers; make recommendations to Manager(s)
  • As directed by Manager(s), partner with Building Engineers or contracted maintenance staff to schedule repairs and work orders
  • Track tenant and vendor insurance compliance

Tenant and Owner Relations:
  • Maintain courteous, service-oriented rapport with tenants
  • Promote and foster confident, comfortable relationships with owners
  • As directed by Manager(s), make collection calls to delinquent tenants

Other Functions
  • Perform other duties or projects as requested

Essential QualificationsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the competencies (minimum knowledge, skill, and ability) required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Skills and Ability
  • Good communication and organizational skills.
  • Professional ability to build relationships with clients, vendors and internal partners
  • Professional communication etiquette with good oral and written communication skills
  • Demonstrated ability to prioritize, multi-task and utilize resources to execute tasks within a deadline-oriented environment
  • Ability to speak, write and understand English
  • Exceptional attention to detail
  • Strong customer service skills with the ability to interface with prospective tenants, owners, employees, and management
  • Demonstrated initiative and trouble shooting skills
  • Demonstrated ability to recognize high quality maintenance work
  • Demonstrated ability to draft quality, well written emails, reports and letters

Education/Education
  • High School Degree or Equivalent

Required Knowledge
  • PC literate (Internet, Word, Outlook, Microsoft Office Suite) Strong Excel skills

EXPERIENCe REQUIRED
  • 2+ years commercial property management experience

Work Environment
  • This is a standard office environment with standard office noise like talking, office equipment, etc.

Physical Demands
  • While performing the duties of this job, the employee is regularly required to talk and hear. The employee must frequently sit and use a computer for long periods of time. Specific vision abilities are required to do this job including close vision. The employee must be able to conduct physical inspections and tours, to include the use of stairs and roof access ladders. The employee must sometimes lift and/or move items up to 10 pounds.

Supervisory Responsibilities
  • There are no direct supervisory responsibilities. However, the Portfolio Assistants act as a lead and may direct work for Building Engineers and Administrative Assistants.

Kidder Mathews is an equal opportunity employer does not discriminate based on race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other status protected by law. Kidder Mathews will accommodate candidates with disabilities to complete this application. Please contact recruiting@kiddermathews.com if you need an accommodation. AZ, NV, OR & WA residents: We Participate in E-Verify. CA residents: We collect various personal data from employees and applicants for purposes related to employment. Please review the Notice of Data Privacy for Employees and Applicants for detailed information concerning what information we collect, the purposes for which information is collected and with whom such information may be shared. You can find this notice on our careers page at https://kidder.com/careers/.Qualified individuals with arrest or conviction records will be considered for employment in accordance with the Los Angeles and San Diego County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Apply