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Contracting Assistant Jobs in Tennessee (NOW HIRING)

Performance Contracting

Office Administrator

Memphis, TN · On-site

$16 - $22/hr

Performance Contracting is seeking an entry-level Office Administrator for its Memphis-142 operations based in Memphis, TN. Job responsibilities include: * Assist in payroll process and accounts ...

STI

Administrative Services Assistant

Nashville, TN · On-site

The contractor role will allow the enrollment team members to manage PERLSS related work, including monitoring and reporting defects, process improvements, and required work related to additional ...

One Tech

Project Manager Assistant

Brentwood, TN · On-site

The Project Manager Assistant will assist project managers on a variety of projects of varying ... Manage Contractors' submittals, requests for information, supplemental design instructions, and ...

STI

Enrollment Contractor

Nashville, TN · On-site

Nashville, TN/Hybrid Candidate Must Be Local Duration: 12+ month Contract The LTSS Operations team is requesting a contractor to assist with Enrollment Specialist level work related to enrolling and ...

K. Payne Contracting, LLC

Office Admin

Nashville, TN · On-site

$17.50 - $24/hr

Payne Contracting, LLC is looking for a motivated and organized Office Admin to join our growing ... Process invoices, purchase orders, and assist with basic administrative and bookkeeping tasks.

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Contracting Assistant information

What is a contracting assistant?

Contracting Assistants are administrative professionals who support procurement and contracting activities within an organization. They help prepare, review, and process contracts, ensuring compliance with company policies and relevant laws. Their duties often include maintaining contract files, tracking deadlines, communicating with vendors or clients, and assisting with bid and proposal documentation. Contracting Assistants play a vital role in helping contracts move smoothly through each stage of the procurement process.

What is the difference between Contracting Assistant vs Contract Specialist?

AspectContracting AssistantContract Specialist
CredentialsTypically high school diploma or equivalent; some roles may require certificationUsually requires a bachelor's degree; certifications like NCMA's CPCM are common
Work EnvironmentOffice settings within government or corporate procurement departmentsMore independent roles within government agencies or large corporations
Employer & IndustryGovernment agencies, defense contractors, large corporationsFederal government, defense, aerospace, and large organizations
Search & Comparison IntentUnderstanding entry-level or support roles in contractingSeeking detailed responsibilities and qualifications for contracting roles

In summary, a Contracting Assistant typically supports contracting processes with entry-level responsibilities, while a Contract Specialist handles more complex contract management tasks and often requires specialized certifications and experience.

What are some common challenges contracting assistants face when managing multiple contracts simultaneously?

Contracting Assistants often juggle several contracts at once, which requires strong organizational and time-management skills. Common challenges include tracking deadlines for deliverables, ensuring compliance with varying contract terms, and staying updated on changes in regulations or company policies. To succeed, it's important to use effective tracking tools, communicate regularly with team members and vendors, and proactively identify potential issues before they escalate. Collaboration with legal, procurement, and finance teams is also crucial for resolving discrepancies and ensuring smooth contract execution.

What are the key skills and qualifications needed to thrive as a contracting assistant, and why are they important?

To thrive as a Contracting Assistant, you need strong organizational abilities, attention to detail, and a solid understanding of contract administration, often supported by a relevant associate’s or bachelor’s degree. Familiarity with contract management systems, procurement software, and document tracking tools is typically expected. Excellent communication, problem-solving, and time management skills help you coordinate with stakeholders and handle multiple tasks efficiently. These competencies are crucial for ensuring accurate contract processing, compliance, and effective support to contracting teams.
What are the most commonly searched types of Contracting jobs in Tennessee? The most popular types of Contracting jobs in Tennessee are:
What cities in Tennessee are hiring for Contracting Assistant jobs? Cities in Tennessee with the most Contracting Assistant job openings:
Contracting Assistant jobs near you

Assistant Project Manager

Southern Contracting

Nashville, TN • On-site

$85K - $120K/yr

Full-time, Per diem

Medical, Dental, Vision, Retirement, PTO

Re-posted 22 days ago

Job description

Build Your Career in Civil Construction - Join Southern Contracting as an Assistant Project Manager!

Job Title: Assistant Project Manager
Company Name: Southern Contracting, LLC
Salary: $85,000- $120,000 per year + performance bonuses
Employment Type: Full-Time
Industry: Civil Construction / Utilities / Sitework

Job Overview

Southern Contracting is seeking a motivated Assistant Project Manager to support the successful delivery of heavy civil construction projects. In this role, you'll work closely with Project Managers and Superintendents to ensure smooth project execution-from reviewing plans and submittals to coordinating schedules, vendors, and subcontractors. This is an excellent opportunity for recent graduates or early-career professionals with a degree in Civil Engineering or Construction Management to gain hands-on experience in the field and grow into a leadership role.

Who We Are

Southern Contracting is a trusted name in civil construction, utilities, and sitework, with a proven track record of delivering projects across commercial and federal sectors. As part of our tight-knit group of companies, you'll enjoy the collaboration, support, and agility of a smaller organization-while competing at the highest level in the federal contracting space.

Here, your contributions matter. We foster a culture where teamwork, innovation, and individual growth are prioritized. You won't just be a number-you'll be a valued part of a mission-driven team building projects that support our communities and our country.

Key Responsibilities
As an Assistant Project Engineer, you will:

  • Interpret project plans and specifications to ensure accuracy in the construction process.
  • Assist with reviewing and managing project submittals.
  • Generate purchase orders and track material deliveries.
  • Support project scheduling and subcontractor coordination.
  • Prepare and organize daily field reports for review by project leadership.
  • Ensure compliance with state, federal, and client requirements.
  • Provide general support to Project Managers and Superintendents as needed

Qualifications

  • U.S. Citizenship (required) – candidates must be U.S. Citizens to meet federal project requirements.
  • Bachelor’s degree in Civil Engineering (required) or Construction Management (preferred alternative).
  • 1+ years of experience in heavy civil construction preferred, though entry-level candidates with strong academic backgrounds are encouraged to apply.
  • Strong organizational and problem-solving skills with the ability to manage multiple responsibilities.
  • Excellent communication skills and a team-oriented mindset.
  • Ability to pass State & Federal background checks to access military bases and Federal facilities.
  • Civil Engineer license or active progress toward licensure is a plus.

Benefits
Southern Contracting offers best-in-class benefits designed to support your professional and personal growth:

  • Top-Tier Health Coverage - Medical, Dental, and Vision insurance.
  • Robust 401(k) Plan with company match.
  • Performance-Based Bonuses tied to results and project success.
  • Paid Training and Certifications to advance your career.
  • Paid Time Off - holidays, vacation, and sick leave.
  • Travel Projects with Per Diem when working away from home.
  • Weekly Pay Cycle for consistency and financial security.
  • Prevailing Wage Project Opportunities.
  • Employee recognition through rewards and prizes.

Schedule

  • Full-Time
  • Monday - Friday

Location

  • This position requires relocation to one of Southern Contracting's offices in:
    • Biloxi, MS
    • Newbern, TN
    • Dunkirk, MD
  • Projects may require travel to various sites; per diem is provided.

Equal Employment Opportunity
We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected status.