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Contracting Assistant Jobs in Missouri (NOW HIRING)

RR Contracting LLC

... RR Contracting LLC team. Key Responsibilities Field Work and Construction Support * Assist with daily construction activities on residential, remodeling, commercial, service, warranty, punch-list ...

RR Contracting LLC

JUNIOR LEAD

Lebanon, MO · On-site

... RR Contracting LLC team. Key Responsibilities Field Work and Construction Support * Assist with daily construction activities on residential, remodeling, commercial, service, warranty, punch-list ...

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Contracting Assistant information

What is a contracting assistant?

Contracting Assistants are administrative professionals who support procurement and contracting activities within an organization. They help prepare, review, and process contracts, ensuring compliance with company policies and relevant laws. Their duties often include maintaining contract files, tracking deadlines, communicating with vendors or clients, and assisting with bid and proposal documentation. Contracting Assistants play a vital role in helping contracts move smoothly through each stage of the procurement process.

What is the difference between Contracting Assistant vs Contract Specialist?

AspectContracting AssistantContract Specialist
CredentialsTypically high school diploma or equivalent; some roles may require certificationUsually requires a bachelor's degree; certifications like NCMA's CPCM are common
Work EnvironmentOffice settings within government or corporate procurement departmentsMore independent roles within government agencies or large corporations
Employer & IndustryGovernment agencies, defense contractors, large corporationsFederal government, defense, aerospace, and large organizations
Search & Comparison IntentUnderstanding entry-level or support roles in contractingSeeking detailed responsibilities and qualifications for contracting roles

In summary, a Contracting Assistant typically supports contracting processes with entry-level responsibilities, while a Contract Specialist handles more complex contract management tasks and often requires specialized certifications and experience.

What are some common challenges contracting assistants face when managing multiple contracts simultaneously?

Contracting Assistants often juggle several contracts at once, which requires strong organizational and time-management skills. Common challenges include tracking deadlines for deliverables, ensuring compliance with varying contract terms, and staying updated on changes in regulations or company policies. To succeed, it's important to use effective tracking tools, communicate regularly with team members and vendors, and proactively identify potential issues before they escalate. Collaboration with legal, procurement, and finance teams is also crucial for resolving discrepancies and ensuring smooth contract execution.

What are the key skills and qualifications needed to thrive as a contracting assistant, and why are they important?

To thrive as a Contracting Assistant, you need strong organizational abilities, attention to detail, and a solid understanding of contract administration, often supported by a relevant associate’s or bachelor’s degree. Familiarity with contract management systems, procurement software, and document tracking tools is typically expected. Excellent communication, problem-solving, and time management skills help you coordinate with stakeholders and handle multiple tasks efficiently. These competencies are crucial for ensuring accurate contract processing, compliance, and effective support to contracting teams.

What are the most commonly searched types of Contracting jobs in Missouri?

The most popular types of Contracting jobs in Missouri are:

What cities in Missouri are hiring for Contracting Assistant jobs?

Cities in Missouri with the most Contracting Assistant job openings:

Contracting Assistant jobs near you

Contracting License & Procurement Assistant

Herzog

Saint Joseph, MO • On-site

$19.25 - $24.50/hr

Full-time

Medical, Dental

Re-posted 16 days ago

Herzog rating

7.6

Company rating: 7.6 out of 10

Based on 27 frontline employees who took The Breakroom Quiz

117th of 278 rated repair and maintenance companies

Job description

Overview
Herzog Contracting Corp. is currently seeking a Contracting License & Procurement Assistant in St. Joseph, MO to join our team.
Duties and Responsibilities:
*This is a non-exhaustive overview of the job duties for this position.
  • Renew current Contractor licenses with each state or agency for National Construction
  • Apply for new contractor licenses as needed for National Construction
  • Assist with prequalification packages
  • Update Manhour history from current project
  • Work with current project staff to gather indirect costs for future bids
  • Bid Management - Solicit Bids from subcontractors and vendors
  • Assist with preparing bid documents
  • Support and assist estimating with all administrative tasks
  • Regular and consistent engagement, participation and promotion of Herzog's Culture and its essential behaviors are a requirement for this position.
  • Regular and predictable attendance and punctuality are a requirement for this position.
  • Other duties as assigned.

Qualifications:
  • High school diploma or equivalent.
  • Degree in Business, Accounting, or Finance or equivalent experience preferred.
  • 3 years working in business administration or equivalent work experience preferred.
  • Detail oriented and strong organizational skills.
  • Solid communication skills.
  • Must work well in a team environment.

Pre-Employment Requirements:
  • Subject to pre-employment background check and motor vehicle report review.
  • Subject to pre-employment physical, medical evaluation, and drug screen
  • Successfully complete and maintain any required safety certification and testing on an annual basis.

Physical Requirements:
The physical demands described below must be met by an employee to successfully perform the essential job functions of this role. This is a non-exhaustive overview of the physical requirements of this job.
  • Work primarily in an office environment.
  • Frequently sits for extended periods of time.
  • Frequently use a computer keyboard and office related equipment.
  • Requires occasional standing, walking, lifting, stooping or bending.
  • Must successfully pass color/vision examinations as required by the position.
  • Must be able to hear and distinguish auditory signals as required by the position.

Safety:
  • Herzog is nationally recognized for its excellent corporate safety record which results from all employees at all levels, in all positions adhering to established policies and procedures. Reporting any and all safety violations to your immediate supervisor is a prerequisite for continued employment. Safety diligence by all results in a safe work environment for all.

Benefits:
  • Herzog offers a robust benefits package including medical and dental coverage. The plans are specific to projects and locations.

Why Herzog:
Founded in 1969, Herzog is headquartered in St. Joseph, Missouri, with a satellite office in Fort Worth, Texas.
Over the course of our 50+ year history, Herzog has become a national leader in the construction, operations and maintenance of commuter rail, light rail, streetcar, and freight rail projects.
We believe our culture is at the heart of our existence. It is that belief which empowers every member of our professional family to act with purpose and passion as they advance their career throughout their personal pursuit of excellence.
Backed by over five decades of experience, Herzog delivers exceptional customer service and elite results.
Our success is the outcome of our relentless pursuit of excellence, our passion for our customers, safety without compromise, and a deep-rooted belief in the power of team.
We invite you to join us on our journey to excellence as we work to be better today than yesterday and better tomorrow than today.
It is the policy of Herzog Contracting Corp. to provide equal opportunity in employment for all qualified individuals regardless of race, color, religion, ethnicity, national origin, ancestry, disability, medical condition, age, citizenship, sex, sexual orientation, gender, gender identity, gender expression, marital status, pregnancy, genetic information, military status, veteran status, and any other characteristic protected by law.

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