Contract Legal Assistant Jobs in Ridge, NY (NOW HIRING)

Assistant Project Manager

The Assistant Project Manager is responsible for planning, directing, and supporting construction projects. They assist with all administrative functions to ensure timely and accurate compliance with contract requirements.

Salary $ 75,000 – $100,000

*Compensation may vary based on factors such as experience and qualifications. Ranges and rates may take into consideration benefits, bonus, and other factors. Please reach out to our human resources director for additional information.

Essential Functions:

• Manage project finances to protect company interests and maintain positive relationships with stakeholders.
• Handle Change Management processes include validation, submission, negotiation, and maintaining change order logs.
• Coordinate project billings, requisitions, and payables to ensure financial accuracy.
• Track and log scheduled project activities for effective project management.
• Implement monthly updates and become proficient in Oracle scheduling software.
• Coordinate timely submission and approval of Required on Job materials with Project Manager and Superintendent.
• Prepare, process, and distribute RFIs, logs, and Submittals throughout the project lifecycle.
• Generate and submit project reports such as Owner Monthly Reports and Bi-weekly internal reports.
• Obtain necessary permits, documents, inspections, and compliance certificates.
• Manage project closeout activities and ensure timely coordination of as-built and warranty packages.

Appreciated skills:

• Skilled in managing project finances, billings, and change management processes.
• Proficient in tracking project activities, scheduling updates, and compliance coordination.
• Experienced in processing RFIs, submittals, and project documentation.
• Detail-oriented in generating reports and maintaining financial accuracy.
• Strong ability to oversee project closeout, permits, and warranty package coordination.

Day in the Life:

A day in life of an Assistant Project Manager, my day is all about supporting the financial side of things—managing change orders, keeping track of billing, and ensuring the schedule stays on point. I help with documentation, like RFIs and submittals, and assist in preparing reports for both the team and external agencies. I also make sure we stay on top of permits, inspections, and safety standards, and I play a key role in the project closeout by coordinating as-built and warranty packages.

Qualifications:

• Bachelor’s degree from a four-year college or university plus 3 to 5 years related experience; or five to seven years of related experience and/or training; or equivalent combination of education and experience.
• Proficiency in various software including MS Office, scheduling, and construction management programs.

Preferred Education & Experience:

• Equivalent experience in construction project management may be considered.
• Proficiency in change management, project finances, and billing processes.
• Experience with Oracle scheduling software and tracking project activities.
• Strong understanding of RFIs, submittals, permits, and compliance documentation.
• Familiarity with construction reporting, closeout procedures, and warranty coordination.
• Strong communication and stakeholder management skills.

Additional Eligibility Qualifications

• Strong interpersonal and communication skills; is thorough and attentive to details; able to prioritize and multitask; is proactive and deadline oriented.
• 2. Able to read and understand work orders, safety rules, operating and maintenance instructions, and procedure manuals.

Full Time, Exempt:

Monday – Friday 8-5pm

(Occasional evening and weekend work may be required as job duties demand)

Benefits

• Health
  1. Medical/Dental/Vision Insurance Coverage
     • Employer funded HRA
     • Fitness Incentive Programs
  2. Employee Assistance Plan (EAP) – including Wellness Programs; Health Advocacy, Legal Assistance, Financial Coaching and Counseling for every employee and members of their household for free.
  3. Discounted services for fertility and family-building benefits offered through Kindbody
• Finances
  1. Flex Spending Account/Dependent Care Account
  2. Whole Life Insurance Policy
  3. 401K plan with employer match
  4. Wide array of Aflac Insurance plans available
  5. Survivor benefit insurance
  6. Free financial planning & credit monitoring services
• Time-Off
  1. Competitive PTO
  2. Paid Sabbatical Leave (duration based upon tenure)
  3. 1 week paid for Medical Leave of Absence
  4. Summer Hours
• Incentives
  1. Tuition Reimbursement Program
  2. Employee Referral Program
  3. Good Times Committee Events (holiday party, happy hours, yoga classes)
  4. Employer match charitable contribution

EEO/AAP Statement

Aurora Contractors, LLC. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.