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Description

About Trademark Property Company

Trademark Property Company, based in Fort Worth, Texas, is a full-service real estate firm specializing in the development, investment, and management of mixed-use, retail, multifamily, and office properties.

We aren't just about square footage or leasing rates. We are in the business of placemaking and turning ordinary spaces into community hubs-places where people want to be, connect, and experience something special.

Our business is focused on adding value to assets, but our passion is adding value to communities. We don't just manage properties; we curate experiences. If you want a career that is as dynamic and vibrant as the places we create, you're looking in the right place.

We aim for our culture to truly reflect our purpose and guiding principles. Our Purpose is to be extraordinary stewards, enhance communities and enrich lives. Our guiding principles:

• Have Vision
• Engage People
• Make a Difference
• Create Value
• Build Partnerships

Do you like what you're reading? Nice, but enough about us, let's talk about you.

Are You...

• Passionate: You thrive on creating value for everyone involved-from the stakeholders to our corporate partners, retailers, and guests.
• A Partner: You naturally bridge the gap between financial compliance and active site development through integrity and collaborative respect.
• Growth-Minded: You excel under pressure, view operational hurdles as opportunities to improve corporate systems, and tackle aggressive timelines with a high sense of urgency.

The Opportunity

The Tenant Services & Construction Coordinator serves as an essential administrative, financial, and operational anchor at our corporate headquarters in Fort Worth, Texas. This role is specifically designed for a highly organized professional with a background working with a general contractor or real estate developer who can seamlessly bridge the gap between development accounting and active portfolio construction. From processing contractor pay applications and managing corporate bank draw packages to coordinating tenant move-ins, plan review cycles, and lease deliverables across our properties, this coordinator ensures projects move from blueprint to grand opening with absolute precision and total compliance.

• Job Type: Full-time, Salaried, Exempt
• Reports To: Director of Tenant Services

What You'll Do

1. Financial Administration & Contract Control

• Invoice & Budget Processing: Review, code, and process vendor invoices for Development Construction, CapEx, and Landlord related work across the portfolio. Ensure absolute accuracy and strict compliance with contractual agreements and company policies.
• Draw Packages & Documentation: Assist in proofing and processing contractor pay applications, lien release logs, and vendor insurance certifications. Prepare comprehensive bank draw packages and compile construction/consultant contracts and technical exhibits.
• Financial Reconciliation: Liaise with development accounting to reconcile project budgets and expenditures related to contracts and vendors, supporting corporate financial reporting efforts with necessary project status updates.
• Fee Billing: Maintain Ascendix tracking logs and prepare required invoices and reports for billing Tenant Coordination and Construction Management Fees.

2. Tenant Coordination & Project Support

• Onboarding & Move-Ins: Organize preconstruction meetings, manage the corporate distribution of building plan packages to incoming retailers, and assist in the physical review and approval of tenant space plans and signage drawings.
• Lease Deliverables: Review lease documents to track critical construction deliverables, update tenant tracking reports for occupancy and lease terms, and process tenant allowances and construction deposits.
• Official Notices: Draft, issue, and track official delivery and possession letters, tenant open/close alerts, and various structural compliance notifications.

3. Cross-Functional Collaboration

• Team Alignment: Work closely with on-site property management, project administrators, leasing, accounting, and marketing teams to maintain data accuracy, resolve portfolio development obstacles, and ensure seamless communication regarding invoice discrepancies or payment statuses.

Requirements

What You Bring to the Table

Experience & Education

• Proven Tenure: 3-5 years of dedicated experience in a similar construction administration, tenant coordination, or project coordinator role.
• Industry Background: A solid history working directly with a general contractor or commercial real estate developer. Direct experience with high-traffic mixed-use or premier retail development is preferred.
• Academic Background: Bachelor's degree preferred, or equivalent specialized experience in real estate development and construction.

Technical Mastery & Skills

• Administrative Foundations: Strong familiarity with construction terminology, contract compliance structures, insurance tracking, lien waiver tracking, and office management from preconstruction through project completion.
• Software Proficiency (Required): Advanced proficiency in Microsoft Excel and the standard MS Office Suite (Word, PowerPoint, Outlook), alongside Bluebeam.
• Software Proficiency (Preferred): Experience with Procore, Sage, Salesforce (Ascendix), Adobe Creative Suite (InDesign, Illustrator, Photoshop), or Microsoft Project is a major plus.

Core Competencies & Attributes

• Communication & Precision: Exceptional verbal and written communication skills paired with a strict attention to detail and a high sense of urgency.
• Execution Under Pressure: A self-starter who adapts well to change, handles aggressive deadlines effortlessly, and can work independently to manage multiple priorities in a fast-paced corporate environment.

Benefits That Support You

We offer a competitive compensation and benefits package designed to support your health, financial security, and work-life balance.

• Medical, Dental, & Vision: Coverage through United Healthcare.
• Disability & Life Insurance: Employer-paid short-term/long-term disability and life & AD&D insurance.
• Paid Leave: Up to 4 weeks of paid maternity leave and 2 weeks of paid paternity leave.
• 401k: With a company match of 50% on the first 5% of your contributions.
• Paid Time Off (PTO): 15 days of PTO are accrued from your first full pay period.
• Paid Holidays: You will receive 10 paid holidays per year, plus a paid birthday holiday and 2 paid volunteer days.
• Additional Company-Paid Benefits: Access to HealthJoy for telehealth and advocacy services, and Rocket Lawyer for legal services.

Does this sound like a place you'd want to work? If so, we invite you to apply!