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Posting Information
Posting Information
Department
ASOD Operative Dentistry-436520
Career Area
Administrative/Clerical Support
Is this an internal only recruitment?
No
Posting Open Date
08/14/2026
Application Deadline
08/31/2026
Position Type
Permanent Staff (SHRA)
Position Title
Admin Support Specialist - Advanced
Salary Grade Equivalent
NC10 / GN08
Working Title
Admin Support Specialist
Position Number
00005210
Vacancy ID
P021296
Full-time/Part-time Permanent/Time-Limited
Full-Time Permanent
If time-limited, estimated duration of appointment
Hours per week
40
Work Schedule
Monday - Friday, 8:00-5:00
Work Location
CHAPEL HILL, NC
Position Location
North Carolina, US
Hiring Range
$50,831 - $55,000
Pay Band Information
To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.
Notice to Applicants
This position is not eligible for H-1B sponsorship.
Position Summary Information
Be a Tar Heel!
A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation's top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.
One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.
University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.
Primary Purpose of Organizational Unit
The Restorative Sciences Department is an internationally recognized group of oral health professionals that combines three divisions consisting of general dentistry, operative dentistry, and prosthodontics. The department supports the dental education program, advanced education programs in prosthodontics and general dentistry along with master's degree programs (including operative dentistry), community service and outreach, faculty practice and scholarship activities.
Position Summary
The Administrative Support Specialist provides advanced-level administrative, operational, financial, and program management support for the Department of Restorative Sciences - Operative, including the Graduate Operative Program and Clinic. This position independently administers complex academic, financial, operational, compliance, and faculty affairs functions requiring the interpretation and application of University, Graduate School, procurement, accreditation, immigration, and departmental policies and procedures. The incumbent exercises substantial independent judgment and decision-making authority to resolve complex and non-routine issues, develop and implement administrative processes, recommend operational improvements, and manage outcomes that directly impact departmental operations, graduate education, faculty support, regulatory compliance, and institutional objectives.
Serving as the department's primary administrative resource for faculty, residents, students, departmental leadership, and institutional partners, the position manages a broad portfolio of responsibilities supporting the department's academic, clinical, research, and administrative missions. Responsibilities include graduate program administration; financial and procurement management; faculty recruitment, onboarding, appointments, and reappointments; accreditation (CODA) coordination; employment-based immigration support through H-1B and International Student and Scholar Services (ISSS) processes; vendor and contract administration; operational reporting; and coordination of departmental initiatives. The position independently evaluates and improves administrative processes, coordinates activities across multiple University departments and external organizations, provides guidance and training to faculty and staff, and ensures continuity of departmental operations.
The Department of Restorative Sciences - Operative requires comprehensive knowledge of University policies, graduate education, accreditation standards, financial management, procurement, and clinical operations. The incumbent regularly interprets and applies complex institutional policies and procedures, manages competing priorities with minimal supervision, serves as a departmental subject matter expert for administrative operations, and supports departmental compliance with University, state, federal, and accreditation requirements while advancing the department's strategic goals.
Minimum Education and Experience Requirements
High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Management Preferences

• University Administrative Experience - Demonstrated experience independently administering complex administrative, operational, or program functions within a higher education environment, preferably in an academic health center or similarly regulated organization. Experience interpreting and applying University policies, procedures, and business processes to support academic, clinical, research, and administrative operations.

• Financial and Procurement Expertise - Demonstrated experience managing financial and procurement activities, including purchasing, vendor management, account reconciliation, travel and expense reimbursement, transaction processing, and financial reporting. Experience administering multiple funding sources, including state, F&A, receipt, trust, and contracts and grants funds, while ensuring compliance with University, sponsor, and regulatory requirements.

• University Systems Proficiency - Experience utilizing UNC financial, human resources, and administrative systems or comparable enterprise resource planning (ERP) systems including ConnectCarolina/PeopleSoft, InfoPorte, eProcurement, PaymentWorks, Concur, Works/P-Card, GradStar, EPIC, or similar financial, procurement, travel, clinical, and work management applications.

• Program Administration, Policy Interpretation, and Compliance - Demonstrated ability to independently administer complex programs and operational functions; interpret and apply University, state, federal, and regulatory policies; manage multiple priorities and competing deadlines; exercise sound judgment; and resolve complex administrative issues while ensuring compliance with institutional and regulatory requirements.

• Leadership, Collaboration, and Communication - Demonstrated ability to lead administrative initiatives, coordinate work across multiple departments and stakeholders, develop and improve business processes, provide guidance and training to faculty and staff, and communicate effectively with faculty, staff, students, departmental leadership, and external partners. Excellent organizational, written communication, proofreading, and editing skills are strongly preferred.

Required Licenses/Certifications
Special Physical/Mental Requirements
Campus Security Authority Responsibilities
This position is designated as a Campus Security Authority in accordance with the Clery Act. This position will be required to report Clery crimes to the Clery Compliance Manager and complete annual training about reporting responsibilities.
Position/Schedule Requirements
Special Instructions
Quick Link
https://unc.peopleadmin.com/postings/323970
Contact Information
Office of Human Resources Contact Information
If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to employment@unc.edu
Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.
Equal Opportunity Employer Statement
The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.