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Conference Services Assistant Jobs in Florida (NOW HIRING)

University of South Florida

Client Services Assistant

Tampa, FL · On-site

$15.75 - $21.75/hr

The Client Services Assistant (CSA) ensures access to Student Health services at all 4 locations ... USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf ...

Ravago

Office Services Floater

Orlando, FL · On-site

Ensure conference rooms are prepped and ready each day (restocking coffee, water, refreshments, etc ... Executive Assistants and Office Services to ensure required amount is ordered). * Assist with ...

Ravago Americas

Office Services Floater

Orlando, FL · On-site

Ensure conference rooms are prepped and ready each day (restocking coffee, water, refreshments, etc ... Executive Assistants and Office Services to ensure required amount is ordered). h) Assist with ...

ravagoamericas

Office Services Floater

Orlando, FL · On-site

Ensure conference rooms are prepped and ready each day (restocking coffee, water, refreshments, etc ... Executive Assistants and Office Services to ensure required amount is ordered). h) Assist with ...

ravagoamericas

Office Services Floater

Orlando, FL · On-site

Ensure conference rooms are prepped and ready each day (restocking coffee, water, refreshments, etc ... Executive Assistants and Office Services to ensure required amount is ordered). h) Assist with ...

K2services

Office Services Associate

Jacksonville, FL · On-site

$14.75 - $18.50/hr

The office services position will be a highly visible point of contact to our internal and external ... conference room and personal space reservations. * Assist customers with scheduling needs ...

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Conference Services Assistant information

What is a conference services assistant?

Conference Services Assistants are professionals who help coordinate and support events such as meetings, conferences, and seminars. They handle tasks like setting up meeting rooms, arranging audiovisual equipment, assisting attendees, and ensuring that events run smoothly. Their role often involves working closely with event organizers, facility staff, and guests to provide logistics support and resolve any issues that arise during events.

How does a conference services assistant typically collaborate with other departments during event planning and execution?

Conference Services Assistants often work closely with a variety of departments, such as catering, audio-visual, housekeeping, and front desk teams, to ensure seamless event execution. They serve as a point of contact between event organizers and internal staff, coordinating setup logistics, special requirements, and troubleshooting any issues that arise during events. This role requires strong communication skills and adaptability, as priorities can shift quickly based on last-minute changes or guest needs. Collaborating effectively helps ensure that events run smoothly and client expectations are met.

What are the key skills and qualifications needed to thrive as a conference services assistant, and why are they important?

To thrive as a Conference Services Assistant, strong organizational skills, attention to detail, and experience in event planning or hospitality are essential, often supported by a high school diploma or associate degree. Familiarity with event management software, audiovisual equipment, and reservation systems is typically required. Excellent communication, customer service orientation, and the ability to multitask under pressure are standout soft skills in this role. These competencies ensure seamless event execution, client satisfaction, and efficient coordination in a fast-paced environment.

What is the difference between Conference Services Assistant vs Event Coordinator?

AspectConference Services AssistantEvent Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma; often prefers associate or bachelor's degree in hospitality, event management, or related fields
Work EnvironmentHotels, conference centers, convention venuesVaries; includes hotels, corporate offices, event venues, and outdoor locations
Primary ResponsibilitiesAssist with conference setup, attendee registration, and logistical supportPlan, coordinate, and execute events from start to finish
Industry UsageCommonly used in hospitality and conference industriesUsed across hospitality, corporate, and nonprofit sectors

While both roles support event execution, the Conference Services Assistant primarily provides logistical and operational support within conference settings, whereas the Event Coordinator manages the entire event planning process. The roles often overlap but differ in scope and responsibilities.

What are the most commonly searched types of Conference Services jobs in Florida?

The most popular types of Conference Services jobs in Florida are:

What cities in Florida are hiring for Conference Services Assistant jobs?

Cities in Florida with the most Conference Services Assistant job openings:

Conference Services Assistant jobs near you

Administrative Services Assistant

Family Partnerships of Central Florida

Orlando, FL • On-site

$17.78/hr

Full-time

Posted 19 days ago

Job description

Description
Hourly Rate: $17.78
Position Summary: This position serves as an Administrative Services Coordinator for the Orange County/Orlando administrative location. This position will manage the front desk to greet and respond to visitors as well as answer and direct incoming calls. This position will coordinate building operations, including maintenance requests, access management, office readiness, and general support to ensure a safe and functional work environment. Additional duties include processing incoming checks, maintaining records, copying, faxing, opening and distributing mail.
Technical/Functional Expectations:
  1. Receptionist Duties - Essential Function: Greets and directs visitors to the company. Takes and retrieves messages for various personnel. Provides callers with information such as company addresses, directions to the company location, company fax numbers, company website and other related information.
  2. Switchboard Operation-Essential Function: This is required to answer and direct callers in a professional and efficient manner and to assist guests to the facility.

3. Building Operations - Essential Function: Coordinates building operations, including maintenance requests, office readiness, equipment troubleshooting, and access support to ensure a safe and functional environment.
4. Administrative Support - Essential Function: Provides administrative support, including
mail distribution, supply coordination, directory maintenance, and general clerical duties.
  1. Calendar/ Diary Management - Schedule Appointments: Plan and schedule meeting space for the conference rooms.

6. Other duties as required: Job performance requires fulfilling other incidental or related duties as assigned, assisting and training others, and performing duties of higher rated positions from time to time for developmental purposes.
Behavioral Competencies:
  1. Customer Service: Able to anticipate and respond to customers' needs, concerns, or questions in order to meet or exceed their expectations; help evaluate needs and options; show care and concern to demonstrate customer importance and value.
  2. Diligence: Able to persevere in accomplishing tasks or objectives; demonstrate persistence in accomplishing tasks and meeting deadlines; maintain a sense of urgency while delivering quality results
  3. Develop Relationships: Able to relate with others while building credibility and rapport; give personal support and reassurance; put others at ease; build cooperative relationships.
  4. Attention to Detail: Able to be thorough and complete when working with assembling, processing, or providing detailed information; track details even when under pressure.
  5. Integrity: Able to demonstrate consistency of words and actions; protect confidential information; do what is right even when no one is watching; demonstrate sound business ethics; consistently comply with organizational values.
  6. Problem Solving: Able to exercise judgment in building realistic solutions to problems; understand the real issues behind problems; use common sense and take practical action to solve problems.
  7. Sensitivity: Work effectively with and show sensitivity to cultural differences and various socio-economic backgrounds of others.
  8. Ethics: Adhere to and model principles and values of Agency and System of Care by being strength-based, solution-focused, maintains highest level of integrity and ethical standards and work collaboratively with employees, partners, stakeholders and clients in all interactions.

9. Adaptability & Flexibility: Able to adjust to changing priorities and provide coverage support across functions or locations as needed; remains effective in a dynamic and fast-paced environment.
Business Experience:
  1. Minimum 1+ years receptionist experience: Prior receptionist experience preferred.
  2. Effective written communication skills: This position may be responsible for drafting memos, correspondence, meeting minutes, etc., and for ensuring a professional product for public consumption.
  3. Superior Customer Service Skills: This is required to create and project a positive, helpful, professional and solution focused experience for callers and visitors.
  4. Effective verbal communication skills: This is required to create a positive experience in person and over the telephone for consumers by always exhibiting professional verbal communication and a professional demeanor.
  5. Valid Driver's License-Essential: This position requires a valid driver's license.
  6. Microsoft Office Application: This position requires basic knowledge of Microsoft office applications.
  7. Strong Organizational & prioritization skills: Ability to manage multiple tasks and responsibilities in a fast-paced, dynamic environment.

8. Basic Facilities/Office Operations Experience: Experience coordinating office or facility-related needs (e.g., maintenance requests, troubleshooting equipment, or office support coordination) preferred.
Educational and Experience Requirements:
1. High School Diploma required.
2. AA/AS - Associates Degree or equivalent preferred.
3. 1+ years related experience required.
4. 2 to 5 years related experience preferred.
Physical Requirements:
1. Lifting 20 pounds
2. Carrying 20 pounds
3. Sitting
4. Standing
5. Bending
6. Reading
7. Listening
8. Typing
9. Writing
For more information regarding our screening process please visit Clearinghouse.com .
Family Partnerships of Central Florida is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status. These employers also maintain Drug-Free Workplaces. Requests for Auxiliary Aids for Hearing Impaired or Limited English Proficiency Candidates may be made with a minimum of five (5) days notice to C. Hernandez at (321) 752-4650.

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