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Conference Room Assistant Jobs (NOW HIRING)

Akin

Conference Services Coordinator

Houston, TX · On-site

Manage online Conference Room Scheduling system, with the assistance of the Receptionist, to ensure ... In conjunction with the Office Administrator, mentor assigned staff and assist in staff development ...

Akin Gump

Conference Services Coordinator

Houston, TX · On-site

Manage online Conference Room Scheduling system, with the assistance of the Receptionist, to ensure ... In conjunction with the Office Administrator, mentor assigned staff and assist in staff development ...

Compass Group

CONFERENCE SERVICES ATTENDANT

Skillman, NJ · On-site

$22/hr

The advertised program is a conversational recruiting assistant that helps you apply to jobs with ... Assists with conference room readiness to determine that the rooms are equipped with proper ...

Compass Group

CONFERENCE SERVICES ATTENDANT

Fairfax, VA · On-site

$22/hr

The advertised program is an AI recruiting assistant that helps you apply to jobs with Compass ... Assists with conference room readiness to determine that the rooms are equipped with proper ...

Compass Group

CONFERENCE SERVICES ATTENDANT

Atlanta, GA · On-site

$28/hr

The advertised program is an AI recruiting assistant that helps you apply to jobs with Compass ... Assists with conference room readiness to determine that the rooms are equipped with proper ...

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How much do conference room assistant jobs pay per hour?

As of Sep 9, 2026, the average hourly pay for conference room assistant in the United States is $18.93, according to ZipRecruiter salary data. Most workers in this role earn between $15.14 and $23.32 per hour, depending on experience, location, and employer.

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Infographic showing various Conference Room Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $39,378 per year, or $18.9 per hour.

Conference Services and Events Coordinator

New York, NY

Kay Search Group
Recruiting and Staffing Services • 11 - 50 employees
Learn more about Kay Search Groupexternal

$65K - $70K/yr

Full-time

Retirement, PTO

Posted 13 days ago

Job description

Position: Conference & Client Events Coordinator


Location: New York, NY


Company: Prestigious AM100 Law Firm,


Compensation: Salary up to $70K, paid overtime, bonus eligibility, comprehensive benefits package, PTO, 401(k), and additional firm-sponsored perks


Overview – Conference & Client Events Coordinator

A prestigious AM100 law firm is seeking a polished and service-oriented Conference & Client Events Coordinator to support high-level meetings, client programs, and executive events within its New York office. This highly visible role sits at the center of firm operations and plays a critical part in delivering a seamless hospitality and event experience for attorneys, clients, and distinguished guests.


The ideal candidate thrives in a fast-paced professional environment and brings strong organizational skills, attention to detail, and a proactive approach to client service. This opportunity is ideal for an individual who enjoys coordinating sophisticated events, managing logistics, and serving as a key resource in maintaining the firm’s exceptional standards of professionalism and hospitality.


Key Responsibilities – Conference & Client Events Coordinator

  • Serve as a primary point of contact for conference room operations, visitors, attorneys, clients, and internal event stakeholders
  • Coordinate end-to-end meeting and event logistics, including room scheduling, catering coordination, audiovisual setup, event materials, signage, and seating arrangements
  • Manage reservations, scheduling requests, and event details through Rendezvous booking software and related internal systems
  • Provide on-site event support by greeting guests, overseeing meeting execution, troubleshooting logistical issues, and ensuring a polished client experience
  • Partner with attorneys, administrative teams, vendors, and clients to confirm event specifications and ensure successful execution of meetings and firm events
  • Maintain accurate event records, floorplans, layouts, and operational documentation using Visio and internal event management tools
  • Coordinate conference room readiness, ensuring spaces are properly prepared and aligned with firm standards prior to meetings and events
  • Support firm-sponsored receptions, client programs, executive meetings, and internal events in a professional and detail-oriented manner
  • Assist with reporting, inventory coordination, and operational projects related to conference services and hospitality functions
  • Respond quickly and professionally to last-minute changes and high-priority requests within a fast-paced environment

Qualifications – Conference & Client Events Coordinator

  • High school diploma required; Bachelor’s degree strongly preferred
  • Minimum of 3 years of experience in corporate hospitality, conference services, reception, event coordination, or a comparable client-facing environment
  • Strong communication, organizational, and customer service skills with a polished and professional demeanor
  • Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel
  • Ability to multitask, prioritize responsibilities, and perform effectively in a fast-paced, high-expectation professional setting
  • Strong attention to detail with the ability to anticipate needs and deliver exceptional client service
  • Dependable, discreet, and capable of handling sensitive or high-profile situations with professionalism
  • Collaborative mindset with the flexibility to support evolving operational and event-related needs


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