Conference Planner Jobs in Boston, MA (NOW HIRING)

We are seeking a dynamic and creative Community Manager to oversee programming at our office property, enhancing the experience for tenants and visitors. This is a contract-only position for short-term leave, with the possibility of extension. The ideal candidate will bring a hospitable personality, exceptional business acumen, and tech-savviness to manage events focused on the life-science industry and provide exemplary concierge services.

• Create and manage programming to foster a sense of community among tenants and visitors.
• Oversee conference and event spaces, ensuring smooth operation and satisfaction.
• Manage the admin portal of the property app, ensuring brand consistency and promoting usage.
• Plan and execute social and networking events, specifically targeting the life-science industry.
• Design and produce internal marketing collateral for property programming and events.
• Serve as an informational resource, assisting tenants with event, meeting, and service arrangements.
• Negotiate contracts with local vendors for optimal pricing and services.
• Maintain accurate reports detailing client requests and billing services to tenants.

• Minimum of 1 year of event planning experience.
• Social media proficiency and comfort with platforms.
• Customer service or receptionist experience for at least 1 year.
• Proven marketing and event planning skills.
• Ability to engage a diverse tenant and visitor demographic.
• Strong planning and organizational skills.
• Excellent interpersonal and communication skills.
• Knowledge of Microsoft Office, iOS functions, and marketing or graphic design software.

• Creative personality with a proactive and solution-focused mindset.
• Professional demeanor and appearance.
• Self-motivated with the ability to work independently.
• Commitment to company values and goals.

The position is based at Revolution Labs in Lexington, MA, with occasional work at Lexington Labs. The role requires a flexible schedule, typically Monday to Friday from 8:30 am to 5 pm. Business casual attire is expected. Free parking is available onsite. Interviews will be conducted virtually in two rounds.

This is a Contract position based out of Newton, MA.

The pay range for this position is $48.00 - $49.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Newton,MA.

This position is anticipated to close on Aug 28, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.