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Conference Event Coordinator Jobs in Wisconsin (NOW HIRING)

Wisconsin

Conference Coordinator

Madison, WI · On-site

$23.50/hr

Event Coordinator Job Summary: The Conference Management Team within UW Conferences & Events is looking for a highly detail oriented and self-motivated professional to join our team as a Conference ...

Wisconsin

Event Coordinator - Fluno Center

Madison, WI · On-site

$23.50/hr

The Fluno Center, a full-service event destination and conference center located on the University of Wisconsin Campus in downtown Madison, is seeking an event coordinator. In this role you will ...

Wisconsin

Student Web Coordinator

Stevens Point, WI · On-site

$13/hr

Student Web Coordinator Job Category: Student Hourly Job Profile: Student Help Job Summary: The Web ... They are responsible to the Director of Conference & Event Services. Department University Centers ...

Wisconsin

University Camp Coordinator

Stevens Point, WI · On-site

$13.50/hr

Department Conference and Event Services Compensation $13.50/hour The University Centers Student Employment Program Wage Classification Scale classifies this position as Division III, Range I

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Conference Event Coordinator information

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$10

$25

$39

How much do conference event coordinator jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for conference event coordinator in Wisconsin is $25.51, according to ZipRecruiter salary data. Most workers in this role earn between $21.78 and $27.98 per hour, depending on experience, location, and employer.

What does a conference event coordinator do?

A Conference Event Coordinator is responsible for planning, organizing, and executing conferences, meetings, and similar events. Their duties include selecting venues, managing budgets, coordinating logistics such as catering and transportation, and ensuring all aspects of the event run smoothly. They often work closely with clients, vendors, and staff to meet event goals and address any issues that arise. Their organizational and communication skills are crucial to delivering successful events.

What are the key skills and qualifications needed to thrive as a conference event coordinator?

To thrive as a Conference Event Coordinator, strong organizational abilities, attention to detail, and a background in event planning or hospitality—often supported by a relevant degree or certification—are essential. Familiarity with event management software, budgeting tools, and registration systems is typically required. Excellent communication, problem-solving, and interpersonal skills help coordinators manage vendors, clients, and attendees effectively. These skills ensure seamless event execution, client satisfaction, and the ability to adapt quickly to unexpected challenges.

What are some common challenges faced by conference event coordinators during the planning process?

Conference Event Coordinators often juggle multiple tasks simultaneously, such as managing vendor relationships, overseeing logistics, and ensuring all aspects of the event stay within budget and on schedule. A common challenge is adapting to last-minute changes, like unexpected cancellations or technical issues, while maintaining a positive attendee experience. Effective communication and strong organizational skills are crucial, as coordinators must collaborate closely with clients, venues, and suppliers to resolve issues quickly and efficiently.

What is the difference between Conference Event Coordinator vs Meeting Planner?

AspectConference Event CoordinatorMeeting Planner
CredentialsEvent planning certifications, hospitality or event management degreesEvent planning certifications, hospitality or event management degrees
Work EnvironmentConferences, large-scale events, corporate settingsMeetings, corporate events, smaller gatherings
Employer & IndustryEvent management companies, corporations, associationsCorporate firms, associations, hotels
Search & Comparison IntentFocus on large events, conferences, logisticsFocus on smaller meetings, agendas, client coordination

While both roles involve planning and coordinating events, Conference Event Coordinators primarily manage large-scale conferences and industry events, requiring specialized skills in logistics and vendor management. Meeting Planners typically organize smaller meetings or corporate gatherings, focusing on detailed agendas and client needs. Understanding these differences helps in choosing the right career path or service provider.

What are the most commonly searched types of Conference Event jobs in Wisconsin?

The most popular types of Conference Event jobs in Wisconsin are:

What cities in Wisconsin are hiring for Conference Event Coordinator jobs?

Cities in Wisconsin with the most Conference Event Coordinator job openings:

Conference Event Coordinator jobs near you
Infographic showing various Conference Event Coordinator job openings in Wisconsin as of June 2026, with employment types broken down into 81% Full Time, 17% Part Time, and 2% Contract. Highlights an 83% Physical, 1% Hybrid, and 16% Remote job distribution, with an average salary of $53,071 per year, or $25.5 per hour.

Conference Coordinator

Wisconsin

Madison, WI • On-site

$23.50/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 8 days ago

Job description

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.Job Category:University StaffEmployment Type:Terminal (Fixed Term)Job Profile:Event CoordinatorJob Summary:

The Conference Management Team within UW Conferences & Events is looking for a highly detail oriented and self-motivated professional to join our team as a Conference Coordinator. This position will plan and manage multiple academic and professional conferences throughout the year, both on and off campus. The Conference Coordinator will collaborate with campus departments and organizers to oversee all aspects of event planning, including, logistics coordination, room diagrams, food and beverage planning, and audiovisual needs. In addition, you will work with various software programs to detail out the event needs, create registration and websites.

Work Schedule and Location

The primary hours will be Monday-Friday 8:00 - 4:00, with an occasional night and or weekend depending on conference/program schedule.

Key Job Responsibilities:
  • Plans, schedules, documents, and supports service delivery for events using established policies and procedures to meet customer needs and ensure event compliance with institutional policy.
  • Assists with planning and the creation of promotional materials and resources for events
  • Communicates with customers to determine event details and requirements, evaluates requests, recommends service plans and pricing, and provides status updates

Create and maintain conference websites, registration sites, and abstract submission fees

  • Greets customers/guests, assists with registration, answers questions, and refers complex issues to appropriate entities
  • Monitors and processes event related transactions and event data and records
  • Schedules logistics and secures resources for all aspects of events including space, vendors, and staff; and coordinates details and resolves operational issues

Develop and track individual conference budgets, including registration fees, fiscal expenditures, billing invoices, and reconciliation

Department:

Wisconsin Union, UW Conferences & Events

Compensation:

The expected starting salary is $23.50/hour.

This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. For a summary of benefits, please see:

https://www.wisconsin.edu/ohrwd/benefits/download/univstaff.pdf

Appointment Duration:

Terminal, 2 year project appointment.

Required Qualifications:
  • 1 year of event planning and/or event management experience
  • Experience working directly with customers to plan conferences and/or events
Preferred Qualifications:
  • Experience using computerized scheduling and registration software systems
How to Apply:

This deadline to apply for this position is September 13th, 2026 at 11:55pm.

Applicants should attach a cover letter and resume detailing their training and experience relating to the required and preferred qualifications referenced above. The application reviewers will be relying on written application materials to determine which qualified applicants will advance in the recruitment process.

Contact Information:

Jenny Lee, jenny.lee2@wisc.edu,608-265-1157

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.


The University of Wisconsin-Madison is an Equal OpportunityEmployer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.


To request a disability or pregnancy-related accommodationfor any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR)in the division you are applying to.Please make your request as soon as possible to help the university respond most effectively to you.


Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

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